Human Resources Hr Assistant Jobs in Ontario

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Human Resources (HR) Manager

Toronto, ON
onsite
Temporary
38 - 44 CAD / Hourly
We are looking for an experienced Human Resources (HR) Manager to join a non-profit organization in Toronto, Ontario on a Long-term Contract basis. This position is ideal for a well-rounded HR leader who can lead with sound judgement in a unionized setting while remaining actively involved in daily operations. The successful candidate will support labour relations, employee engagement, talent acquisition, and leadership coaching, while helping the organization maintain effective people practices across the full employee lifecycle. Responsibilities: • Lead labour relations activities by interpreting collective agreements, responding to workplace concerns, and guiding grievance resolution in a unionized environment. • Build and maintain productive working relationships with union representatives, leaders, and employees to support respectful and collaborative outcomes. • Provide day-to-day HR guidance across employee relations, policy application, performance matters, and operational people issues. • Partner with hiring managers to coordinate recruitment efforts, support selection processes, and strengthen onboarding practices. • Coach people leaders on employee management, workplace communication, and consistent application of HR policies and procedures. • Oversee HR administration, including benefits coordination, documentation, reporting, and maintenance of accurate employee records within HR systems. • Contribute to training and development initiatives that enhance leadership capability, compliance, and employee experience. • Support organizational events, planning activities, and logistics as part of a hands-on HR leadership approach. • Prepare HR and union-related reports, monitor key issues, and recommend practical solutions that align with organizational objectives.
2026-10-26T00:00:00Z

Human Resources (HR) Generalist

Mississauga, ON
onsite
Permanent
85000 - 90000 CAD / Yearly
We are looking for an experienced Human Resources Generalist to support employees and leaders across two organizations in Mississauga, Ontario. This position oversees a broad range of HR activities, from hiring and onboarding to employee relations, compliance, and people programs. The role is well suited to someone who can strengthen HR foundations, improve day-to-day processes, and provide practical guidance in a hands-on environment. Responsibilities: • Serve as the primary HR contact for both organizations, providing day-to-day support to employees and leadership teams. • Design, update, and implement HR policies, procedures, and core practices to build a consistent and effective people framework. • Partner with managers on staffing plans, recruitment activities, and hiring processes to meet operational needs. • Coordinate onboarding and support the employee experience throughout the full employment lifecycle. • Advise leaders on performance concerns, workplace investigations, and employee relations matters with a balanced and compliant approach. • Administer time and attendance processes for hourly staff and assist with payroll-related information and documentation. • Maintain accurate employee records and ensure HR administration is completed in a timely and organized manner. • Oversee health and safety programs, including training, incident follow-up, and related compliance activities. • Manage employee leaves, workplace accommodations, and return-to-work planning in collaboration with leaders and employees. • Prepare HR reports and workforce metrics for ownership while identifying opportunities for process improvement and change management.
2026-10-26T00:00:00Z

Payroll & HR Specialist

Sturgeon Falls, ON
remote
Permanent
70000 - 80000 CAD / Yearly
We are looking for a Payroll & HR Specialist to support payroll operations and core human resources administration for an organization based in Sturgeon Falls, Ontario. This position is well suited to someone who can balance accuracy, confidentiality, and service while managing employee pay and benefits processes. The successful candidate will bring strong systems knowledge, practical payroll expertise, and the ability to keep records and workflows organized in a fast-paced environment. Responsibilities: • Administer end-to-end payroll activities, ensuring employees are paid accurately and on schedule while maintaining compliance with internal procedures and applicable standards. • Maintain employee payroll and HR records, update information in relevant systems, and verify the accuracy of data used for pay, deductions, and benefits administration. • Coordinate benefits-related transactions, including enrolments, changes, and terminations, and respond to employee questions regarding payroll and benefit matters. • Process payments, remittances, and payroll-related documentation with careful attention to deadlines, reconciliation, and record keeping. • Support day-to-day HR administration by preparing employee files, tracking key employment information, and assisting with routine policy and documentation needs. • Use accounting and workforce management platforms to manage payroll inputs, review reports, and improve the reliability of payroll processing activities. • Collaborate with internal stakeholders to resolve payroll discrepancies, investigate issues promptly, and ensure a high standard of employee service. • Assist with updates to payroll or HR systems, including data validation, process support, and user coordination when operational changes are introduced.
2026-10-26T00:00:00Z

Administrative Assistant

Oshawa, ON
onsite
Temporary
23.275 - 26.95 CAD / Hourly
We are looking for a dependable Administrative Assistant to support daily operations within a long-term care home in Ontario. This long-term contract opportunity is ideal for someone who brings strong administrative judgment, comfort with numbers, and a detail-oriented, compassionate approach when assisting residents, staff, and visitors. The successful candidate will contribute to office coordination, reception support, purchasing, and financial administration while helping maintain accurate records and efficient service across the site. Responsibilities: • Manage a range of administrative duties that support the day-to-day operation of the long-term care home, ensuring records and processes remain organized and current. • Enter supply-related information into the financial management system and help maintain accurate documentation for purchasing and inventory activities. • Reconcile credit card transactions, review supporting records, and follow up on missing or unclear items to resolve discrepancies promptly. • Monitor stock levels for nursing and office materials, place orders as needed, and coordinate the replenishment of items such as general supplies and printer cartridges. • Provide front-desk and telephone coverage when required, greeting visitors courteously and responding to inquiries with patience and courtesy. • Assist with basic banking tasks, purchase order administration, and related clerical duties that support operational and financial workflows. • Support payroll data entry tasks after training, ensuring information is submitted accurately and within required timelines. • Maintain clear communication with internal teams and demonstrate tact and sound judgment in a sensitive care environment.
2026-10-26T00:00:00Z

Administrative Assistant

Hamilton, ON
onsite
Temporary
25 - 26 CAD / Hourly
We are looking for an Administrative Assistant to join a team on a contract basis. In this role, you will provide dependable administrative support through careful information management, document review, and day-to-day coordination. This opportunity is well suited to someone who is highly organized, attentive to detail, and comfortable handling multiple priorities while maintaining accurate records and clear communication. Responsibilities: • Maintain and update Excel-based tracking tools to ensure information on potential out-of-home placement options remains current and well organized. • Perform preliminary research and conduct initial screening activities to gather relevant details on prospective resources. • Monitor agency licensing status, record expiry dates, and keep related documentation up to date for follow-up. • Review submitted invoices against approved plans, confirm basic expense accuracy, and flag items that require additional assessment. • Provide general administrative assistance to the team, including managing documents, correspondence, and other support tasks as needed. • Enter and update data with a high degree of accuracy while preserving consistency across records and spreadsheets. • Communicate with internal and external contacts in a clear and organized manner to obtain information, clarify details, and support service coordination.
2026-10-27T00:00:00Z

Administrative Assistant

Toronto, ON
onsite
Temporary
19 - 22 CAD / Hourly
We are looking for a Contract Administrative Assistant to support day-to-day workplace operations in Toronto, Ontario. This position plays an important role in creating an organized, detail-focused, and welcoming office environment for employees and visitors. The successful candidate will help coordinate administrative activities, maintain office resources, and ensure the workspace runs efficiently. Responsibilities: • Welcome employees, guests, and service providers while maintaining a courteous and positive front-office experience. • Support workplace events by arranging room setup, coordinating catering, liaising with external vendors, and keeping event schedules current. • Monitor kitchen and pantry inventory, replenish supplies as needed, and help keep shared areas clean, stocked, and functional. • Carry out routine inspections of office spaces to identify housekeeping, safety, or maintenance concerns and follow up as required. • Apply workplace procedures consistently and escalate building, cleaning, or repair issues to the appropriate teams. • Work closely with facilities, janitorial staff, and internal contacts to address operational needs and maintain a well-managed office environment. • Maintain administrative records, update tracking documents and databases, and prepare reports with accuracy and attention to detail. • Provide general office support through email communication, appointment scheduling, call handling, and data entry tasks. • Assist with basic upkeep of shared office equipment and help ensure common workplace resources remain in good working order.
2026-10-26T00:00:00Z

Business Operations Assistant

Toronto, ON
onsite
Permanent
75000 - 90000 CAD / Yearly
Are you resourceful, highly organized, and comfortable using technology to keep a business running smoothly?Our client, an established, privately held commercial real estate company, is seeking a Business Operations Associate to support daily operations across its property business, affiliated design company, and related family entities.Working closely with two principals, you will coordinate business priorities, manage office services, support technology and software operations, and keep projects moving. This is a hands-on opportunity for someone who enjoys variety, takes ownership, and follows through.What You’ll Do<ul><li>Coordinate business operations: Track priorities, manage follow-ups, organize documents and approvals, and ensure outstanding items move through to completion.</li><li>Support the principals: Coordinate calendars, meetings, travel, correspondence, and event logistics, including personal and family administration as required.</li><li>Manage office services: Coordinate supplies, service providers, vendor relationships, and staff onboarding and offboarding, including accounts, devices, and access.</li><li>Oversee software administration: Maintain subscription records, user licences, renewals, and monthly spending reports for Microsoft 365, AI tools, and other business applications.</li><li>Coordinate technology support: Provide first-line assistance, escalate issues to the external IT provider, and track open tickets through resolution.</li><li>Maintain operational systems: Keep the SOP library, internal technology resources, and quick-start guides current; monitor existing low-code automations using documented procedures.</li><li>Support projects and improvements: Research suppliers, obtain quotes, coordinate purchases, and help colleagues use approved software and AI tools effectively.</li></ul>
2026-10-07T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary to Hire
27.7115 - 32.087 CAD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in Ottawa, Ontario through a contract opportunity with the potential to become permanent. This position is well suited to a highly organized individual who can coordinate board and committee activities, manage complex schedules and travel, and maintain clear communication across multiple stakeholders. The successful candidate will bring strong technical skills, sound judgment, and the ability to keep administrative operations running smoothly in a fast-paced executive environment. Responsibilities: • Coordinate board and governance activities, including preparing meeting materials, organizing agendas, and supporting follow-up actions. • Provide administrative support to executives by managing calendars, arranging meetings, and responding to shifting priorities. • Organize domestic and international travel plans, including itineraries, bookings, and related logistics. • Record accurate meeting minutes for board, committee, and leadership discussions, then distribute documentation in a timely manner. • Support committee operations by scheduling sessions, maintaining records, and tracking outstanding items. • Prepare and process expense reports and other administrative documentation with a high level of accuracy. • Use tools such as SharePoint, Zoom, Microsoft Teams, Outlook, and Webex to support communication, document management, and virtual meetings. • Handle general executive assistant duties, including document scanning, photocopying, correspondence support, and coordination of day-to-day office activities.
2026-10-27T00:00:00Z

Executive Assistant

Kitchener, ON
onsite
Permanent
70000 - 90000 CAD / Yearly
We are hiring a highly organized and proactive Executive Assistant to support their CEO in a fast-paced and dynamic environment. This is a pivotal role for a resourceful professional who enjoys being the right hand to an executive leader, managing competing priorities, and serving as a trusted partner across the organization.The successful candidate will be a strong communicator, highly detail-oriented, and comfortable handling confidential information with discretion and professionalism.Key Responsibilities<ul><li>Provide day-to-day executive support to the CEO</li><li>Manage a complex and frequently changing calendar, scheduling meetings and appointments</li><li>Coordinate travel arrangements, itineraries, accommodations, and expense reporting</li><li>Prepare meeting agendas, presentations, correspondence, and reports</li><li>Act as a liaison between the CEO and internal/external stakeholders</li><li>Screen and prioritize incoming communications and requests</li><li>Coordinate executive meetings, leadership team meetings, and company events</li><li>Take meeting minutes and track action items as required</li><li>Organize and maintain confidential files, records, and documentation</li><li>Assist with special projects and strategic initiatives</li><li>Anticipate needs and proactively resolve administrative challenges before they arise</li></ul>
2026-10-14T00:00:00Z

Executive Assistant

Guelph, ON
onsite
Permanent
80000 - 95000 CAD / Yearly
We are seeking an experienced Executive Assistant to provide high-level administrative and governance support to senior leadership and a Board of Directors. This role is ideal for a polished, highly organized professional who is comfortable working with executives, board members, and confidential information in a fast-paced environment. This is a hybrid opportunity located in Guelph.What you’ll do:<ul><li>Provide senior-level administrative support to executive leadership and the Board of Directors</li><li>Coordinate Board and committee meetings, including scheduling, logistics, agendas, meeting materials and follow-up</li><li>Prepare and distribute Board packages, reports, presentations and other governance materials</li><li>Record and prepare Board and committee meeting minutes, tracking decisions and action items</li><li>Maintain Board calendars, records, policies and other governance documentation</li><li>Coordinate complex executive calendars, meetings and appointments</li><li>Draft and proofread correspondence, presentations and executive-level communications</li><li>Serve as a key point of contact between executives, Board members and internal/external stakeholders</li><li>Handle sensitive and confidential information with a high level of discretion</li><li>Support special projects and other executive-level initiatives as required</li></ul>
2026-10-22T00:00:00Z

Executive Assistant

London, ON
onsite
Permanent
55000 - 0 CAD / Yearly
Behind every effective Executive Director and high-performing Board is an exceptional Executive Assistant. We are seeking a dynamic and detail-oriented professional who enjoys being at the heart of a mission-driven organization, providing executive, administrative, and governance support that helps advance our impact in the community.The OpportunityThis is a pivotal role within the organization, responsible for ensuring the smooth operation of executive and governance functions. The successful candidate will be a trusted partner to senior leadership, providing executive-level administrative support while coordinating Board activities along with day to day office related responsiblities.Key ResponsibilitiesExecutive Support<ul><li>Manage the Executive Director's complex calendar, scheduling, and priorities</li><li>Coordinate meetings, prepare agendas, reports, presentations, and correspondence</li><li>Screen and prioritize communications and requests</li><li>Maintain confidential records and sensitive information with discretion</li><li>Support strategic initiatives and special projects</li><li>Prepare and distribute Board packages and supporting materials</li><li>Record and maintain accurate meeting minutes</li><li>Prepare reports, presentations, and organizational documents</li></ul>
2026-10-21T00:00:00Z

Executive Assistant

London, ON
onsite
Permanent
55000 - 64000 CAD / Yearly
London, Ontario | $55,000-$64,000 + Outstanding Pension + 3 Weeks' VacationMake a difference every day.Are you an organized, proactive professional who loves keeping people and priorities on track? Do you want your work to have a meaningful impact on the lives of others?We , a respected not-for-profit organization in London, Ontario, is seeking an Executive Assistant to provide high-level support to senior leadership. This is an opportunity to join a purpose-driven organization where your contributions will directly support a mission that makes a real difference in the community. What You'll Do<ul><li>Provide confidential administrative support to senior leadership</li><li>Manage complex calendars, meetings, and scheduling priorities</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Coordinate board and committee meetings, including agendas and minutes</li><li>Support special projects and organizational initiatives</li><li>Organize travel arrangements, events, and logistics as required</li><li>Assist with light reception and office coordination duties</li><li>Maintain accurate records and documentation while handling sensitive information with discretion</li></ul>
2026-10-27T00:00:00Z

Executive Assistant

Kitchener, ON
onsite
Permanent
80000 - 90000 CAD / Yearly
A great Executive Assistant doesn't just manage calendars; they create capacity for leaders to focus on what matters most. We're looking for a polished, proactive Executive Assistant who thrives on staying one step ahead. In this role, you'll serve as a trusted partner to a senior executive, expertly managing priorities, communications, schedules, and key initiatives while bringing organization and efficiency to a fast-moving environment. What You'll DoAs the Executive Assistant, you will be the primary point of coordination for the executive's schedule, communications, and administrative priorities.Key Responsibilities:<ul><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements</li><li>Coordinate and prioritize a high volume of emails and correspondence</li><li>Prepare, review, and format presentations, reports, and executive communications</li><li>Process and reconcile executive expense reports accurately and on time</li><li>Coordinate internal and external meetings, including agendas, materials, and follow-up actions</li><li>Draft professional correspondence, meeting summaries, and other business documents</li><li>Maintain confidential information and exercise sound judgment in sensitive situations</li><li>Support special projects and strategic initiatives as assigned</li><li>Liaise with senior leaders, clients, and stakeholders on behalf of the executive</li></ul>
2026-10-27T00:00:00Z

Executive Assistant

Markham, ON
onsite
Temporary
30.4 - 35.2 CAD / Hourly
We are looking for an Executive Assistant to support senior leadership for a Contract position in Markham, Ontario. This opportunity is ideal for someone who excels at presentation preparation using advanced excel, managing complex schedules, coordinating travel, and handling administrative priorities with professionalism and discretion. The successful candidate will play a key role in keeping executive operations organized, supporting meetings and communications, and ensuring day-to-day activities run smoothly within a fast-paced electronics environment. Responsibilities:• Manage executive calendars, arrange meetings, and adjust priorities to keep leadership schedules running efficiently.• Coordinate domestic and international travel plans, including itineraries, bookings, and related logistics.• Prepare, review, and submit expense claims using approved systems while maintaining accuracy and compliance.• Support virtual and in-person meetings by organizing materials, scheduling sessions through Cisco Webex Meetings, and following up on action items.• Maintain records and administrative data within CRM and other business systems to ensure information remains current and accessible.• Assist with timekeeping and attendance-related administrative tasks using Kronos Timekeeping System and other internal tools as required.• Produce, organize, scan, and copy documents to support executive reporting, correspondence, and operational needs.• Provide day-to-day administrative support to C-suite stakeholders, handling sensitive information with a high level of confidentiality.
2026-10-27T00:00:00Z

14 results for Human Resources Hr Assistant in Ontario