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10 results for Receptionist in Oakville, ON
- Guelph, ON
- remote
- Temporary
- 20.50 - 22.00 CAD / Hourly
- <p>On behalf of our client, Robert Half is seeking a Receptionist to join their team in Guelph, ON. This on-site position offers the opportunity to serve as the first point of contact for a dynamic organization. The role is structured as a long-term contract position, supporting daily operations and ensuring smooth communication within the office environment.</p> <strong>Job Responsibilities</strong> <ul><li>Manage a multi-line telephone system and efficiently route calls, emails, and visitors to the appropriate contacts.</li><li>Serve as the initial point of contact for staff, management, clients, and the public, providing information and addressing inquiries or concerns.</li><li>Maintain security protocols and monitor the visitor logbook to ensure a safe environment.</li><li>Represent the organization positively in all interactions, upholding a welcoming atmosphere for employees, clients, and guests.</li><li>Process incoming and outgoing mail, including packages and courier deliveries, to support timely correspondence.</li><li>Safeguard confidential information in all communications and transactions.</li><li>Organize, match, and file office records to support accurate documentation and easy retrieval.</li><li>Handle document preparation tasks such as photocopying, laminating, and binding as required.</li></ul> <strong>Job Requirements</strong> <ul><li>At least 1 year of experience in a receptionist or front desk role.</li><li>Effective communication skills, both verbal and written.</li><li>Demonstrated ability to manage multiple tasks and prioritize responsibilities.</li><li>Adaptable approach to changing priorities and office needs.</li><li>Commitment to maintaining confidentiality in all matters.</li><li>Strong organizational skills with attention to detail in record keeping and document handling.</li><li>Ability to present a positive image and interact respectfully with a diverse group of individuals.</li></ul>
- 2026-11-11T00:00:00Z
- Toronto, ON
- remote
- Temporary
- 19.79 - 22.91 CAD / Hourly
- We are looking for a welcoming and organized Receptionist to support daily front-desk operations in Toronto, Ontario. This Long-term Contract opportunity is ideal for someone who enjoys helping visitors, managing communications, and keeping administrative tasks on track in a well-organized office setting. The successful candidate will bring strong customer service skills, attention to detail, and the ability to handle multiple priorities throughout the day.<br><br>Responsibilities:<br>• Greet visitors and create a positive first impression by providing courteous and efficient front-desk support.<br>• Manage a multi-line phone system, direct calls to the appropriate contacts, and take accurate messages when needed.<br>• Coordinate appointment bookings and maintain calendars to support smooth daily scheduling.<br>• Prepare, send, and respond to email communications in a clear, timely, and effective manner.<br>• Enter and update information accurately in internal records, spreadsheets, and office documents.<br>• Organize and maintain digital and paper filing systems so information is easy to access and up to date.<br>• Provide general administrative assistance using Microsoft Word, Excel, and Outlook to support office operations.
- 2026-11-09T00:00:00Z
- Concord, ON
- remote
- Permanent
- 55000.00 - 60000.00 CAD / Yearly
- We are looking for a detail-oriented and approachable Receptionist to support daily front desk operations in Ontario. This role is ideal for someone who enjoys creating a positive first impression, keeping the reception area organized, and assisting with a range of administrative tasks. The successful candidate will help ensure visitors, employees, and deliveries are handled efficiently while contributing to a smooth and welcoming office environment.<br><br>Responsibilities:<br>• Welcome visitors and direct them appropriately while providing courteous and attentive service at the front desk.<br>• Respond to incoming questions in person, by phone, and through email, resolving routine matters and forwarding more complex concerns to the right team.<br>• Oversee access to the office by following entry procedures and supporting badge coordination for staff and guests.<br>• Keep the reception and common front office areas tidy, presentable, and ready for daily business activities.<br>• Arrange meeting room bookings, support parking coordination, and help manage visitor logistics throughout the day.<br>• Sort incoming mail, prepare outgoing packages, and coordinate courier pickups and deliveries.<br>• Track office supply levels, place replenishment requests when needed, and help maintain orderly storage of materials.<br>• Provide administrative assistance through data entry, document filing, and record organization to support office efficiency.
- 2026-11-11T00:00:00Z
- Toronto, ON
- remote
- Temporary
- 19.00 - 21.00 CAD / Hourly
- We are looking for a dependable Office Assistant to join a busy independent pharmacy in Ontario on a contract basis. This opportunity is ideal for someone who thrives in a fast-paced setting and can provide strong administrative support while helping keep daily operations organized. The initial term is 8 weeks, with the possibility of extension, and the successful candidate will play an important role in supporting non-clinical pharmacy activities.<br><br>Responsibilities:<br>• Manage incoming and outgoing fax communications and maintain accurate document organization for office records.<br>• Scan, sort, and file administrative and pharmacy-related documents in a timely and orderly manner.<br>• Monitor and log vaccine refrigerator temperatures twice each day to support proper record-keeping procedures.<br>• Receive supply shipments, verify items against orders, and ensure deliveries are checked in correctly.<br>• Arrange and follow up on medication drop-offs to help ensure patients receive their deliveries as scheduled.<br>• Assist with setting up straightforward digital tools, including electronic faxing and temperature tracking systems, as needed.<br>• Provide day-to-day administrative assistance across the pharmacy to help maintain smooth office operations.
- 2026-11-12T00:00:00Z
- Toronto, ON
- remote
- Permanent
- 50000.00 - 70000.00 CAD / Yearly
- We are looking for an Administrative Assistant to join a busy team in Ontario, where you will provide day-to-day administrative, project, and bookkeeping support. This position is well suited to someone who thrives in a varied role, stays organized under pressure, and takes pride in maintaining accurate records and smooth office operations. You will work closely with leadership and project staff to help keep schedules, documentation, reporting, and financial tasks on track in a detail-focused environment.<br><br>Responsibilities:<br>• Maintain project files, spreadsheets, and tracking records to support accurate documentation and reporting.<br>• Update information in internal project and administrative systems, ensuring records remain complete and current.<br>• Arrange meetings, manage calendars, and coordinate appointments to support efficient scheduling across the team.<br>• Provide administrative assistance to managers and project leaders by preparing documents, monitoring timelines, and following up on key tasks.<br>• Support the planning of company activities and business development initiatives through coordination and logistical assistance.<br>• Assist with routine bookkeeping duties, including receivables, invoicing support, and related financial record maintenance.<br>• Prepare quarterly marketing-related reports and verify that client information is accurate and up to date.<br>• Welcome visitors and couriers courteously while overseeing incoming and outgoing mail, deliveries, and front-office coordination.<br>• Help maintain office operations by arranging service requests, monitoring supply levels, and coordinating equipment or facility needs.
- 2026-11-11T00:00:00Z
- Kitchener, ON
- remote
- Permanent
- 50000.00 - 57000.00 CAD / Yearly
- <p>On behalf of our client, Robert Half is seeking an Administrative Assistant to join a scientific instrument manufacturing organization in Kitchener, ON. This on-site position offers the chance to support diverse business operations and contribute to a collaborative team environment. The role provides exposure to various aspects of the manufacturing industry and values proactive administrative support.</p> <strong>Job Responsibilities</strong> <ul><li>Deliver administrative assistance to management and multiple departments within the organization.</li><li>Organize and maintain job order files, ensuring all documentation remains current and accurate.</li><li>Process and monitor purchasing documents, purchase orders, and supplier information.</li><li>Coordinate activities related to filing, scanning, record management, and data entry.</li><li>Respond to incoming calls and welcome visitors, ensuring all interactions are handled courteously.</li><li>Oversee the management of mail, courier deliveries, and office correspondence.</li><li>Assist in scheduling meetings, preparing reports, and organizing office events or activities.</li><li>Support inventory, production, and purchasing teams with a variety of administrative tasks.</li><li>Monitor office supply levels and coordinate orders with vendors as needed.</li></ul> <strong>Job Requirements</strong> <ul><li>Minimum of 2 years of experience in administrative support, office coordination, or as an administrative assistant.</li><li>Background in manufacturing, industrial, construction, logistics, or operations environments is considered beneficial.</li><li>Demonstrated organizational skills with strong attention to detail.</li><li>Ability to manage multiple tasks and adhere to deadlines.</li><li>Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.</li><li>Effective communication skills and a commitment to excellent customer service.</li><li>Ability to maintain a welcoming and courteous approach with employees, clients, and visitors.</li></ul>
- 2026-11-12T00:00:00Z
- North York, ON
- remote
- Permanent
- 55000.00 - 70000.00 CAD / Yearly
- <p>We are looking for a highly organized and dependable Office Coordinator to support daily executive and office operations for a busy real estate brokerage in North York, Ontario. This position suits someone who can stay ahead of priorities, coordinate multiple activities at once, and maintain a careful and composed presence when dealing with confidential matters. The successful candidate will help streamline schedules, communications, documentation, and administrative processes so leadership can remain focused on business goals and client relationships.</p><p><br></p><p>Responsibilities:</p><p>• Oversee complex scheduling for senior leadership, evaluate incoming meeting requests, and adjust calendars to accommodate shifting priorities.</p><p>• Organize meetings with staff, clients, and external contacts by confirming logistics, preparing materials, and ensuring all participants are well informed.</p><p>• Review incoming messages and correspondence, prepare thoughtful responses when appropriate, and bring urgent items to leadership attention.</p><p>• Maintain clear tracking of deadlines, follow-ups, and outstanding commitments to support consistent execution of business priorities.</p><p>• Create, edit, and proofread presentations, reports, contracts, and other business documents with a high level of accuracy.</p><p>• Coordinate travel arrangements, including itineraries, bookings, and supporting documentation for business-related trips.</p><p>• Process invoices and expense submissions while keeping administrative records, files, and documentation up to date and well organized.</p><p>• Support the planning and execution of leadership sessions, company functions, and client-facing events.</p><p>• Contribute to special projects and recommend practical improvements that enhance office efficiency and administrative workflows.</p><p>• Handle sensitive business information with discretion and care at all times.</p>
- 2026-11-09T00:00:00Z
- Etobicoke, ON
- remote
- Temporary
- 30.40 - 35.20 CAD / Hourly
- We are looking for an experienced Office Manager to provide hands-on administrative and operational support for a busy team in Mississauga, Ontario. This Long-term Contract opportunity is ideal for someone who is highly organized, self-directed, and comfortable managing both executive support duties and day-to-day office coordination in a fast-paced environment. The successful candidate will bring strong judgement, attention to detail, and the ability to keep priorities moving smoothly while handling confidential information with professionalism.<br><br>Responsibilities:<br>• Provide senior-level administrative support by preparing documents, presentations, and correspondence for leadership and internal teams.<br>• Coordinate meetings, calendars, and office events while ensuring conference rooms and shared spaces are scheduled effectively.<br>• Manage expense submissions and reconciliation activities with accuracy, including follow-up on invoices and related records.<br>• Oversee daily office operations such as incoming mail, package handling, storage organization, and vendor coordination.<br>• Maintain a proactive working relationship with external service providers, including office facilities and storage partners, to support smooth operations.<br>• Partner with internal teams such as IT to address office needs, resolve issues promptly, and improve administrative processes.<br>• Create and maintain clear process documentation to support consistency, efficiency, and knowledge sharing across office functions.<br>• Communicate regularly with senior leadership by providing timely updates, coordinating requests, and supporting shifting business priorities.
- 2026-11-12T00:00:00Z
- Brantford, ON
- remote
- Permanent
- 63000.00 - 68000.00 CAD / Yearly
- <p>Our client, a well-established manufacturing organization, is seeking an experienced Accounts Receivable Specialist to join their finance team. This position will play a critical role in managing customer accounts, maintaining healthy cash flow, and ensuring accurate and timely collections in a fast-paced manufacturing environment.</p><p><br></p><p>The ideal candidate will have strong AR experience, excellent communication skills, and the ability to build positive relationships with customers while effectively managing collections and account reconciliations.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage the full accounts receivable cycle for a high-volume portfolio of customer accounts.</li><li>Generate and distribute customer invoices and statements accurately and on time.</li><li>Monitor aging reports and proactively follow up on overdue accounts.</li><li>Perform collections activities through phone, email, and customer correspondence.</li><li>Investigate and resolve invoice discrepancies, short payments, deductions, and billing issues.</li><li>Reconcile customer accounts and maintain accurate account records.</li><li>Process cash applications, wire transfers, EFTs, and other customer payments.</li><li>Work closely with Sales, Customer Service, Operations, and Accounting teams to resolve customer concerns.</li><li>Monitor customer credit limits and escalate potential credit risks when necessary.</li><li>Assist with month-end closing activities, AR reporting, and audit requests.</li><li>Prepare aging analyses and provide updates to management regarding outstanding receivables.</li><li>Support continuous improvement initiatives related to billing, collections, and cash application processes.</li></ul><p><br></p>
- 2026-11-09T00:00:00Z
- Concord, ON
- remote
- Permanent
- 50000.00 - 55000.00 CAD / Yearly
- We are looking for an Accounts Receivable Clerk to join a busy finance team. This position is suited to someone who takes a careful, organized approach to managing incoming payments, customer accounts, and billing records. The successful candidate will help maintain accurate financial information, support timely collections, and contribute to smooth day-to-day receivables operations.<br><br>Responsibilities:<br>• Prepare and issue customer invoices while confirming that billing details are complete and accurate.<br>• Record incoming payments promptly and apply cash receipts to the correct customer accounts.<br>• Reconcile account balances by investigating discrepancies and resolving outstanding items.<br>• Follow up with clients regarding overdue balances and carry out collection activities with strong attention to detail.<br>• Maintain detailed receivables records in spreadsheets and internal systems to support reporting and audit readiness.<br>• Work with internal teams to address payment concerns, clarify billing questions, and support account resolution.<br>• Review aged receivables regularly and escalate high-risk or long-outstanding accounts when needed.
- 2026-11-09T00:00:00Z