<p>Our client is seeking a solutions-driven, business-oriented Contract Administrator to join their legal team on a hybrid basis in Mississauga. This role supports a collaborative, cross-functional environment and works closely with internal stakeholders across multiple business units. The successful candidate will play a key role in contract administration, corporate governance support, and compliance-related activities, with a strong focus on Canadian reporting and regulatory obligations.</p><p><br></p><p>Key Responsibilities</p><ul><li>Support corporate governance activities for Canadian legal entities, including preparing resolutions and coordinating approvals</li><li>Review intercompany and commercial agreements and assist with contract execution processes</li><li>Identify and assess legal and compliance risks related to commercial, regulatory, and corporate matters</li><li>Provide contract review and administrative support to procurement and other internal teams as required</li><li>Assist with compliance reporting requirements, regulatory audits, and internal training initiatives</li><li>Monitor proposed legislation, assess potential business impact, and support internal communications or training when needed</li><li>Collaborate with members of the legal team to support various business functions, as required</li></ul><p><br></p>
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Oakville, Ontario. In this role, you will provide essential support to ensure smooth operations within an educational environment. This position requires strong organizational skills, attention to detail, and the ability to manage data effectively.<br><br>Responsibilities:<br>• Oversee the enrolment management portal to ensure accurate and up-to-date information within the school database.<br>• Handle the full application process, from initial inquiry to enrolment, including scheduling tours, interviews, and assessments with prospective families.<br>• Monitor applicant progress throughout the admissions process, sending follow-up reminders and managing necessary documentation.<br>• Organize and maintain guest lists and RSVPs for admissions events and open houses, while tracking participation statistics.<br>• Process re-registration and withdrawal documents, update tracking sheets, and maintain relevant enrollment statistics.<br>• Communicate enrolment and withdrawal updates to staff, ensuring key information is shared promptly.<br>• Prepare and distribute enrolment and acceptance letters as needed.<br>• Provide excellent customer service by responding to inquiries via email and phone, ensuring timely and thorough communication.<br>• Perform additional administrative duties as required to support overall operations.
We are looking for a dedicated Administrative Assistant to join a pension fund organization in Toronto, Ontario. This long-term contract position requires an organized and detail-oriented individual to provide comprehensive administrative support to the Executive Director and other departments. The role involves managing pension-related tasks, maintaining accurate records, and delivering exceptional customer service.<br><br>Responsibilities:<br>• Provide administrative support to the Executive Director and pension team, ensuring smooth day-to-day operations.<br>• Assist in the administration and reconciliation of pension information with a high level of accuracy.<br>• Handle customer inquiries by answering calls and email correspondence promptly and courteously.<br>• Perform data entry tasks to maintain and update pension records efficiently.<br>• Support the office in transitioning to digital systems and processes.<br>• Coordinate and schedule appointments, meetings, and other events as needed.<br>• Prepare reports and presentations using Microsoft Word, Excel, and PowerPoint.<br>• Collaborate with various departments to ensure timely processing of pension payments.<br>• Maintain organized filing systems for easy retrieval of pension-related documents.<br>• Deliver high-quality customer service to pension members and stakeholders.
We are looking for a skilled Administrative Assistant to join our legal team on a contract basis in Toronto, Ontario. The ideal candidate will bring experience in supporting legal professionals and handling administrative tasks efficiently. This role involves working with legal documents, correspondence, and office software to ensure smooth operations.<br><br>Responsibilities:<br>• Prepare, format, and edit legal documents using Microsoft Word.<br>• Manage email correspondence and organize communication through Microsoft Outlook.<br>• Input and maintain accurate data in legal contracts and agreements.<br>• Assist lawyers with administrative tasks, including document tracking and filing.<br>• Ensure legal documents comply with required standards and deadlines.<br>• Organize and maintain electronic and physical records for the legal team.<br>• Coordinate and schedule meetings, appointments, and other legal activities.<br>• Provide general administrative support to the legal team as needed.<br>• Handle confidential information with discretion and professionalism.
<p><strong>Administrative Assistant – </strong></p><p><br></p><p>Are you a detail-oriented professional who takes pride in being the welcoming face of an organization? Do you want to join an outstanding company where your contributions are valued and career progression is within reach? We are currently seeking a motivated Administrative Assistant to join our team in an in-person role. This is an excellent opportunity for someone passionate about reception and office administration to build a strong career in a company known for its fantastic culture and growth potential.</p><p><br></p><p><strong>Key Responsibilities: Reception & Administration (Primary Focus)</strong></p><ul><li>Answer and direct a high volume of incoming phone calls in a professional and friendly manner, ensuring every caller has a positive first impression.</li><li>Serve as the first point of contact for visitors, fostering a welcoming and helpful office atmosphere.</li><li>Process quotes and new sales by creating sales orders in Sage 50.</li><li>Set up electronic job folders, and maintain organized digital and physical filing systems.</li><li>Assist with general office duties such as mail handling, scanning, and document management.</li><li>Reconcile courier shipments and verify charges.</li><li>Assist with basic data entry and documentation.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Markham, Ontario. This role involves supporting various administrative functions, ensuring smooth communication, and maintaining accurate documentation. If you thrive in a dynamic environment and excel at multitasking, this position is perfect for you.<br><br>Responsibilities:<br>• Manage inbound and outbound calls with professionalism and efficiency.<br>• Provide exceptional customer service to address inquiries and resolve issues.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Coordinate email correspondence and ensure prompt responses.<br>• Schedule appointments and maintain an organized calendar.<br>• Utilize Microsoft Office tools, including Excel, Word, Outlook, and PowerPoint, to create and manage documents and presentations.<br>• Support training processes by working on-site for initial onboarding.<br>• Collaborate with team members to ensure the completion of administrative projects.<br>• Maintain confidentiality and adhere to company policies at all times.<br>• Assist with other administrative tasks as required to support business operations.
<p>Are you a results-driven professional with a passion for building relationships and driving business growth? Our client is seeking a <strong>Business Development Manager</strong> to play a key role in expanding their presence in the GTA within foodservice and chain account sectors. This is a high-impact role where your efforts will directly contribute to the company’s growth and success.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Identify and pursue new business opportunities, markets, and customer segments.</li><li>Build and maintain strong, long-term relationships with clients, partners, and stakeholders.</li><li>Support contract negotiations and help structure agreements to maximize value.</li><li>Collaborate with cross-functional teams including sales, marketing, production, and operations to ensure business goals are achieved.</li><li>Monitor market trends, competitor activity, and customer insights to make informed recommendations.</li><li>Represent the company at trade shows, industry events, and client meetings, enhancing the company brand.</li></ul><p><br></p>
We are looking for a highly organized and detail-oriented Executive Assistant to support a busy executive in Toronto, Ontario. This contract position is ideal for someone with strong communication skills and a proven ability to manage schedules, coordinate meetings, and handle administrative tasks efficiently. The role requires close interaction with external stakeholders, including government representatives and industry partners, ensuring seamless calendar management and clear communication.<br><br>Responsibilities:<br>• Coordinate and manage the executive's calendar, scheduling meetings with internal and external stakeholders.<br>• Organize and facilitate virtual meetings using platforms like Cisco Webex, ensuring smooth communication.<br>• Handle travel arrangements, including booking flights, accommodations, and preparing itineraries.<br>• Process expense reports and reimbursements using systems such as Concur.<br>• Prepare and distribute meeting materials, agendas, and follow-up documents.<br>• Maintain accurate records through document scanning, photocopying, and filing.<br>• Assist with timekeeping and payroll duties using Kronos Timekeeping System.<br>• Act as the primary point of contact for the executive, managing correspondence and prioritizing urgent matters.<br>• Support CRM data entry and management to ensure stakeholder information is up-to-date.<br>• Provide general administrative support to the executive and team as needed.
We are looking for a highly organized and proactive Executive Assistant to support key business operations in North York, Ontario. This role is integral to ensuring seamless coordination of schedules, correspondence, and marketing initiatives while maintaining efficiency in daily functions. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional communication and multitasking skills.<br><br>Responsibilities:<br>• Manage executive calendars by scheduling meetings, organizing events, and resolving conflicts to optimize time management.<br>• Oversee correspondence and follow up on action items, while maintaining accurate digital filing systems.<br>• Handle high-volume email communications, ensuring timely responses, prioritization, and follow-ups.<br>• Assist with corporate communications, public relations, and media outreach, including scheduling PR events and coordinating travel.<br>• Monitor inventory of marketing materials and collaborate with consultants on PR, design, social media, and marketing strategies.<br>• Review and provide feedback on marketing assets, including brochures, social media posts, and patient communications.<br>• Coordinate special projects by tracking timelines, deliverables, and ensuring deadlines are met.<br>• Prepare and process contracts related to marketing initiatives, partnerships, and location acquisitions.<br>• Conduct market research for potential new locations, analyzing demographics, competition, and operational requirements.<br>• Maintain branding consistency across signage, communication, and marketing materials.
We are looking for a highly organized and resourceful Executive Assistant to support senior leadership in Toronto, Ontario. The ideal candidate will excel at managing complex schedules, coordinating travel, and handling sensitive information with discretion. This role requires a proactive individual who thrives in a fast-paced environment and demonstrates exceptional communication and problem-solving skills.<br><br>Responsibilities:<br>• Manage and optimize complex calendars, prioritizing meetings, resolving scheduling conflicts, and anticipating needs for senior executives and stakeholders.<br>• Coordinate detailed domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa requirements.<br>• Prepare and process accurate expense reports with a high level of attention to detail and timeliness.<br>• Act as a key point of contact, triaging communications and drafting correspondence that aligns with organizational priorities.<br>• Organize and execute internal and external meetings, events, and off-sites by managing logistics, preparing materials, and ensuring follow-up actions are completed.<br>• Maintain and organize digital and physical filing systems to ensure critical documents are secure and easily accessible.<br>• Handle sensitive and confidential information, such as strategic plans and personnel matters, with the utmost care and integrity.<br>• Build and nurture strong relationships within the organization and with external partners, representing the executive office with professionalism and warmth.<br>• Identify opportunities for process improvements and propose solutions to enhance efficiency.<br>• Monitor deadlines and anticipate resource needs to ensure smooth operations.
<p><strong>Executive Assistant to CEO </strong></p><p>A leading not-for-profit regulatory organization is seeking an <strong>Executive Assistant to the Chief Executive Officer (CEO)</strong> for a <strong>full-time, permanent</strong> position starting immediately.</p><p>This role offers an exciting opportunity to provide high-level executive and administrative support in a <strong>dynamic, professional, and mission-driven environment</strong> that values trust, transparency, and collaboration.</p><p><br></p><p><strong>About the Organization</strong></p><p>The organization regulates and supports a large professional community across Ontario, ensuring public confidence and trust in a key service sector. With a team of over 170 employees, it offers a <strong>collegial, hybrid work environment</strong> that emphasizes integrity, respect, and accountability.</p><p>Employees enjoy an inclusive culture that celebrates <strong>diversity, equity, and belonging</strong>, with meaningful opportunities for professional growth and engagement.</p><p><br></p><p><strong>The Role</strong></p><p>The <strong>Executive Assistant to the CEO</strong> will provide senior-level administrative support and act as a critical liaison between the CEO, Board of Directors, internal leadership, and external stakeholders.</p><p>The ideal candidate is a <strong>seasoned, highly organized professional</strong> with exceptional communication skills, strong business judgment, and the ability to manage confidential information with discretion. This role requires a proactive approach, strong attention to detail, and the ability to thrive in a fast-paced and sometimes ambiguous environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Manage calendars, coordinate meetings, and arrange travel and accommodations.</li><li>Prepare and format communications including memos, emails, reports, and presentations.</li><li>Support Board and Committee operations including <strong>minute-taking, meeting preparation, and follow-up</strong>.</li><li>Manage information flow, ensuring accuracy and confidentiality at all times.</li><li>Maintain organized filing and document management systems.</li><li>Anticipate needs and proactively support the CEO in achieving strategic and operational priorities.</li></ul>
<p>We are looking for a Senior Executive Assistant to join our client in Toronto, Ontario, on a long-term contract basis. This role involves providing comprehensive administrative support to senior leaders in a high-paced insurance industry environment. You will play a pivotal role in ensuring efficient operations and fostering communication across multiple levels of the organization.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars and schedules for six senior executives, ensuring seamless coordination and time management.</p><p>• Process expenses and reimbursements accurately using Concur.</p><p>• Organize and prepare agendas, meeting notes, and presentation materials for executive meetings.</p><p>• Arrange travel logistics, including accommodations, transportation, and dining reservations.</p><p>• Coordinate onboarding processes for new senior team members and develop comprehensive documentation.</p><p>• Support broker events, including evening commitments, ensuring smooth execution.</p><p>• Assist with office administration and collaborate with the Chief of Staff to maintain operational efficiency.</p><p>• Procure and manage gifts for brokers and other external stakeholders.</p><p>• Facilitate communication and collaboration across teams and stakeholders to ensure timely task completion.</p><p>• Provide assistance with other administrative tasks, including document preparation and scanning.</p>
<p>Our client is a Canadian based company, headquartered in Waterloo, Ontario. They design and deliver large-scale projects across North America. The culture is professional, collaborative, and fast-paced, with a strong emphasis on practical problem-solving and continuous improvement. You’ll support a small group of senior executives and play a key role in how they plan, communicate, and execute priorities. This is a hands-on position that blends traditional Executive Assistant responsibilities as a true business partner. </p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage complex calendars for multiple senior leaders, coordinating internal and external meetings across time zones</li><li>Organize virtual and in-person meetings, ensuring logistics and materials are in place</li><li>Arrange travel itineraries, accommodations, and ground transportation</li><li>Support inbox and priority management by flagging key items and keeping actions moving</li><li>Draft, proofread, and format documents, presentations, and correspondence</li><li>Prepare agendas, compile pre-read materials, and track follow-up actions</li><li>Help design and maintain effective workflows, including meeting rhythms and communication flows</li><li>Support planning and delivery of leadership meetings, customer visits, and events</li><li>Act as a professional point of contact for internal and external stakeholders</li></ul><p><strong>What we’re looking for</strong></p><ul><li>5 +years of experience as an Executive Assistant or in a senior administrative role supporting senior leaders</li><li>Proven ability to manage complex calendars, travel, and competing priorities</li><li>Strong proficiency with Microsoft 365 tools (Outlook, PowerPoint, Excel) </li></ul><p><br></p>
