<p>Are you ready to bring exceptional organizational and administrative expertise to a dynamic, fast-paced team within the construction industry? We are looking for a proactive and detail-oriented <strong>Administrative Assistant</strong> with at least 5 years of experience to join our team in an in-office setting. Construction industry experience is a strong asset.</p><p>Our client is proud to maintain a highly professional and welcoming work environment where every team member’s contributions are recognized and valued. The organization is known for its strong sense of collaboration among friendly, motivated professionals who strive for excellence in every aspect of their work. Beyond their business operations, our client is deeply committed to giving back to the community through charitable donations, employee initiatives, and other impactful contributions.</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><p>In this role, you will play a key role in supporting construction projects and ensuring smooth day-to-day operations. Your responsibilities will include:</p><ul><li><strong>Orchestrating meetings:</strong> Schedule client meetings, book boardrooms, and coordinate refreshments and catering to leave an outstanding impression.</li><li><strong>Optimizing scheduling efforts:</strong> Manage appointments and meetings while preparing all necessary materials to keep our team ahead of the curve.</li><li><strong>Driving project support success:</strong> Provide critical administrative support to Construction and Property teams, helping generate and manage Tenders, Bid Analysis, and Subcontract Agreements.</li><li><strong>Empowering financial accuracy:</strong> Collaborate with the accounting to process contracts and invoices with precision.</li><li><strong>Streamlining documentation:</strong> Ensure seamless management of contract execution and facilitate timely subcontractor submissions.</li><li><strong>Building contractor relationships:</strong> Communicate effectively with new and existing contractors, ensuring strong professional relationships and successful collaboration.</li><li><strong>Organizing compliance materials:</strong> Collect and manage Contractor Safety Paperwork, such as Certificates of Insurance, Form 1000, WSIB, and Health & Safety Policies.</li></ul><p><br></p>
<p>Looking for an opportunity to make a real impact in a fast-paced, dynamic environment? We’re hiring a <strong>Medical Administrative Assistant</strong> in <strong>Mississauga, Ontario</strong>! Bring your organizational superpowers, love for helping others, and attention to detail to our friendly and collaborative team where every day is about creating meaningful connections and keeping operations running smoothly. Ready to take your career to the next level? Apply now! </p><p><br></p><p>Responsibilities:</p><ul><li>Coordinate and schedule patient appointments, consultations, and follow-ups, ensuring optimal use of the team’s time and resources.</li><li>Communicate with insurance companies to verify patient benefits, process claims, and resolve billing discrepancies.</li><li>Prepare, submit, and follow up on billable services, ensuring timely and accurate payment processing.</li><li>Maintain both physical and electronic medical records, ensuring they are properly organized, up-to-date, and compliant with privacy regulations.</li><li>Monitor and order medical and office supplies, ensuring stock availability aligns with clinic needs.</li><li>Liaise with vendors for equipment repairs, supply shipments, or service agreements to ensure seamless office operations.</li><li>Provide administrative support for patient-related communications, such as managing correspondence, referrals, or follow-ups with external stakeholders.</li><li>Deliver exceptional customer service by addressing patient inquiries, resolving issues, and facilitating a positive experience for all visitors.</li><li>Assist healthcare professionals by managing workflow tasks, including preparing and formatting medical documents or patient care plans.</li><li>Support compliance by staying updated on healthcare administration guidelines and organizational policies related to medical billing and office management.</li></ul>
<p><strong>On behalf of our client, a reputable organization within the not-for-profit sector, we are hiring a Part-Time Administrative Assistant.</strong></p><p><br></p><p>This role will provide essential day-to-day operational and communications support to ensure the organization’s internal functions and external engagement run smoothly. The ideal candidate will bring strong administrative coordination skills and a proactive, detail-oriented approach to supporting meetings, events, digital communications, and front-line member service. This is a multifaceted role suited for someone who thrives in a collaborative and mission-driven environment.</p><p><br></p><p>Key Responsibilities </p><p>● Scheduling meetings with multiple internal and external attendees</p><p>● Preparing agendas for review, taking attendance and minutes, and drafting meeting materials using existing templates</p><p>● Proactively preparing meeting logistics for in person or virtual meetings</p><p>● Act as a first point of contact for the organization’s central email and phone line including answering general inquiries or forwarding the inquiry to the appropriate party</p><p>● Complete filing of documents electronically in an organized manner</p><p>● Upkeep spreadsheet database and inventory, and complete basic website content updates</p><p>● Use DocuSign to circulate agreements for signing and follow up with signatories</p><p>● Assist with the preparation of the Annual General Meeting</p><p>● Drafting and preparing business correspondence, emails, forms, notices, etc</p><p>● Booking and coordination of volunteers and staff schedules for meetings or events</p><p>● Tracking of alternative time off. </p><p>● Assist with onboarding orientation of new staff and season team members</p><p>● Draft e-newsletters for review.</p><p>● Supporting the Executive Director as needed with other tasks </p>
<p><strong>About the Role:</strong></p><p> The Executive Assistant will be an indispensable partner to senior leadership, delivering high-level support and overseeing critical functions such as calendar management, board of directors coordination, and documentation of key meetings. The Executive Assistant will be detail-oriented, proactive, and able to handle confidential information with the utmost discretion.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Calendar Management:</strong> Coordinate and manage complex executive schedules, including meetings, events, and travel arrangements. Ensure priorities are expertly aligned and deadlines are met. </li><li><strong>Board of Directors Support:</strong> Act as the primary liaison for communications with the board. Organize meetings, prepare briefing materials, and ensure seamless logistics for board-related activities. </li><li><strong>Minutes and Documentation:</strong> Attend executive meetings and capture accurate meeting minutes and action items. Distribute documentation promptly and manage follow-ups to ensure smooth execution of initiatives. </li></ul><p><br></p>
<p><br></p><p>Are you a highly organized and proactive professional with a passion for supporting executive leadership? Robert Half is seeking a dynamic Executive Assistant to provide top-tier administrative support to senior management with one of our well respected clients. In this vital role, you will act as the backbone of a fast-paced environment, managing complex schedules, coordinating high-level meetings, and handling sensitive information with discretion and professionalism. If you're driven by excellence and thrive in a collaborative setting, this is your opportunity to shine and make a meaningful impact. Join us and be a key contributor to the success of our executive team!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate a busy calendar, including scheduling meetings, appointments, and travel</li><li>Prepare and submit accurate expense reports in a timely manner</li><li>Create and edit high-quality PowerPoint presentations and internal documents</li><li>Organize meeting logistics, agendas, and follow-ups</li><li>Screen and prioritize emails, calls, and requests</li><li>Support special projects and provide ad-hoc administrative assistance as required</li></ul><p><strong>What We’re Looking For:</strong></p><ul><li>10+ years of experience as an Executive Assistant or similar administrative role</li><li>Prior experience in Real Estate or Legal industry is preferred</li><li>Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)</li><li>Excellent organizational skills with high attention to detail</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Post secondary education in Business Administration or a related field</li></ul>
<p><strong>Position Overview</strong></p><p>We are seeking a highly organized and detail-oriented <strong>Accounts Receivable (AR)/ Accounts Payable (AP) Clerk</strong> for our client in Mississauga, Ontario for a full-time, in-office role. This dual-function position requires adept multitasking skills, accuracy in financial recordkeeping, and the ability to collaborate effectively with internal teams, customers, and vendors. The AR Lead oversees incoming payments and account reconciliation, while assisting with AP tasks such as invoice processing and vendor payment coordination. If you possess strong analytical skills and a commitment to financial accuracy, this opportunity is for you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><p> </p><p><strong>Accounts Receivable (AR):</strong></p><ul><li>Record and process incoming payments to maintain accurate financial records.</li><li>Reconcile customer payments with corresponding invoices, investigating and resolving discrepancies.</li><li>Communicate with customers to address overdue accounts, arrange payment plans, and ensure timely payments.</li><li>Prepare, analyze, and report AR aging data to management, identifying overdue accounts and recommending action.</li><li>Monitor receivable balances to support company cash flow and collection objectives.</li><li>Collaborate with the sales and customer service teams to keep customer information up to date.</li><li>Use and maintain accurate records in accounting systems.</li></ul><p><strong>Accounts Payable (AP):</strong></p><ul><li>Review, verify, and process vendor invoices, ensuring accuracy with purchase orders, contracts, and approvals.</li><li>Match invoices to purchase orders and delivery receipts to confirm correct billing for goods and services.</li><li>Prepare and submit payment schedules, ensuring timely and accurate processing in alignment with company policies.</li><li>Allocate vendor expenses to the appropriate General Ledger accounts for accurate financial reporting.</li><li>Maintain timely communication with vendors to resolve invoice discrepancies and clarify payment terms.</li><li>Organize AP transaction records, keeping documentation audit-ready and accessible.</li><li>Ensure proper filing and storage of payment-related documents, including invoices and receipts.</li></ul><p><br></p>
We are looking for an experienced Legal Assistant to join our boutique labour and employment law firm in Toronto, Ontario. This is a contract position, offering an excellent opportunity to contribute to a dynamic team and support litigation processes for at least two weeks. The ideal candidate will bring expertise in civil litigation and a proactive approach to handling legal administrative tasks in an office environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to lawyers, including dictation and document preparation.<br>• Manage court filings through relevant portals such as My Ontario Account and Civil Claims Online.<br>• Draft, organize, and file legal documents, including affidavits and briefs, ensuring accuracy and compliance.<br>• Coordinate schedules, maintain calendars, and handle inbox and call management for the legal team.<br>• Utilize software tools such as Microsoft Word, Outlook, Adobe Acrobat, and PCLaw to facilitate efficient workflows.<br>• Collaborate with other administrative assistants to ensure seamless support across the team.<br>• Maintain confidentiality and professionalism when interacting with clients and legal professionals.<br>• Assist in managing cloud-based file systems, such as SharePoint, for document storage and organization.<br>• Support case management processes using Soluno, ActionStep, or similar platforms.<br>• Perform scanning, photocopying, and other general office duties as required.
We are looking for a detail-oriented Logistics Clerk to join our team in Mississauga, Ontario. In this long-term contract position, you will play a key role in ensuring the efficient coordination of logistics operations while providing outstanding support to internal teams and external stakeholders. This opportunity is ideal for someone with a passion for organization, communication, and a strong aptitude for using technology in logistics processes.<br><br>Responsibilities:<br>• Coordinate and oversee shipping functions to ensure timely and accurate delivery of goods.<br>• Utilize ERP systems to manage and track logistics operations effectively.<br>• Collaborate with internal teams and external clients to streamline logistics and distribution processes.<br>• Maintain accurate records and documentation for shipping and inventory activities.<br>• Monitor and address customer inquiries related to shipping and logistics, ensuring exceptional service.<br>• Perform office functions such as data entry and report generation to support logistics operations.<br>• Analyze logistics data to identify areas for improvement and recommend solutions.<br>• Use Microsoft Excel to create and maintain spreadsheets for tracking shipments and inventory.<br>• Communicate effectively with team members, clients, and vendors to resolve issues and ensure smooth operations.<br>• Ensure compliance with company policies and procedures within all logistics activities.
We are looking for a detail-oriented Data Entry Clerk to join our team in Toronto, Ontario. In this role, you will play a key part in maintaining the accuracy and integrity of financial records through efficient data entry and management. If you have a knack for organization, accuracy, and working with financial data, we’d love to hear from you.<br><br>Responsibilities:<br>• Enter accounts payable (AP) and accounts receivable (AR) data into the system with precision and efficiency.<br>• Process and manage invoices, ensuring all information is accurate and up-to-date.<br>• Conduct regular reviews of financial data to verify its accuracy and resolve discrepancies.<br>• Assist in reconciling accounts to maintain accurate financial records.<br>• Collaborate with the office manager to ensure smooth financial operations.<br>• Utilize tools such as Microsoft Excel, Oracle, SAP, or QuickBooks to complete data entry tasks.<br>• Maintain organized and secure records of all financial transactions.<br>• Generate financial reports as required to support decision-making processes.
<p><strong>Position Overview</strong></p><p>We are seeking a detail-oriented and experienced Real Estate Law Clerk for a temporary, two-week assignment at our Scarborough office. The successful candidate will support a busy real estate legal practice and will be responsible for managing files from start to finish. This is an excellent opportunity for a seasoned professional who is comfortable working independently in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Draft, prepare, and review legal documents related to real estate transactions, including Agreements of Purchase and Sale, deeds, mortgages, and discharges.</li><li>Manage real estate files from opening to closing.</li><li>Conduct title and writ searches using Teraview.</li><li>Prepare and register documents using Unity or Conveyancer.</li><li>Liaise with clients, financial institutions, and opposing counsel to facilitate smooth closings.</li><li>Receive and process mortgage instructions and closing funds.</li><li>Prepare reporting letters and final accounts.</li><li>Perform general clerical and administrative duties as required to support the office.</li></ul>
<p><strong>Accounts Payable & Receivable</strong></p><ul><li>Match and verify vendor invoices with POs and packing slips</li><li>Ensure accurate GL coding and timely data entry</li><li>Organize weekly payment runs and maintain AP/AR files</li><li>Contact customers regarding overdue accounts and resolve discrepancies</li><li>Post daily cash receipts and adjust entries as needed</li></ul><p><strong>Accounting Support</strong></p><ul><li>Assist with monthly reconciliations, expense reports, and financial statements</li><li>Complete month-end tasks within tight deadlines</li><li>Create ad-hoc reports and provide financial data to management</li></ul><p><strong>Administrative Duties</strong></p><ul><li>Maintain attendance records, assist with events and meeting coordination</li><li>Order office supplies, manage mail, and handle kitchen upkeep</li><li>Provide front desk coverage and general office support as needed</li></ul><p><br></p>
<p><strong>Accounting Clerk – Permanent, Hybrid (Toronto, ON)</strong></p><p>We are seeking an Accounting Clerk to support day-to-day financial operations. This permanent, hybrid position is ideal for someone with strong data entry skills, a solid understanding of accounting principles, and experience working with accounting systems.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Record daily accounting entries and maintain accurate financial records</li><li>Maintain and update Excel schedules (e.g., reconciliations, accruals, prepaids)</li><li>Assist with monthly and ad hoc bank reconciliations</li><li>Generate financial reports as required in PC Law</li><li>Organize and retrieve records using a document management system</li><li>Liaise with internal teams and external vendors to resolve accounting queries</li><li>Follow established accounting policies and procedures</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract basis in Guelph, Ontario. In this role, you will play a key part in ensuring accurate and efficient processing of accounts payable tasks. This is a great opportunity to contribute your expertise while supporting the team during a leave covered under the contract.<br><br>Responsibilities:<br>• Input and process invoices and other financial data with precision and accuracy.<br>• Manage cheque runs on a bi-weekly schedule, including both automated and manual cheques.<br>• Follow up with internal departments to resolve discrepancies and ensure timely approvals.<br>• Maintain accurate and organized records of accounts payable transactions.<br>• Utilize accounting software, such as Great Plains, for data entry and reporting purposes.<br>• Verify and reconcile invoices to ensure compliance with company policies.<br>• Collaborate with team members to support smooth financial operations during the contract period.
We are looking for a detail-oriented and organized Accounts Payable Clerk to join our team on a contract basis in Aurora, Ontario. This role requires someone who can efficiently manage high-volume invoice processing and ensure accurate vendor transactions. If you have a strong background in accounts payable and thrive in a fast-paced environment, we encourage you to apply.<br><br>Responsibilities:<br>• Enter and process a high volume of invoices, including performing three-way matching to ensure accuracy.<br>• Manage the accounts payable electronic mailbox, redirecting requests and approvals as needed.<br>• Follow up on outstanding invoice approvals and vendor requirements to ensure timely processing.<br>• Maintain organized records of invoices, approvals, and vendor statements.<br>• Collaborate with team members to resolve discrepancies and provide information for accruals.<br>• Communicate effectively with vendors to address inquiries and resolve payment issues.<br>• Ensure all coding for invoices is accurate and assist in identifying appropriate coding when necessary.<br>• Work within the ERP system to process transactions and maintain data integrity.<br>• Adhere to deadlines while maintaining a high level of accuracy and attention to detail.<br>• Support the team with additional accounts payable tasks as required.
We are looking for a detail-oriented and organized Data Entry Clerk to join our automotive industry team in Markham, Ontario. This is a long-term contract position that requires working on-site five days a week, with potential flexibility after the initial training period. If you have strong data entry skills and enjoy working in a fast-paced environment, this opportunity could be a great fit for you.<br><br>Responsibilities:<br>• Accurately input and verify data such as insurance documents, void cheques, and loan agreements into the funding system.<br>• Ensure all required documentation, including signatures and certificates, is complete and properly classified.<br>• Handle incoming dealer inquiries through a general inquiry line, providing assistance or redirecting calls as needed.<br>• Maintain a high level of accuracy while processing a large volume of data and completing tasks promptly.<br>• Collaborate with supervisors to address any discrepancies or issues related to data entry.<br>• Organize and manage digital files to ensure data is easily accessible and well-structured.<br>• Support the team by managing hundreds of batches in the queue with efficiency and attention to detail.<br>• Utilize software tools such as Microsoft Excel and Word to perform tasks effectively.
<p>We are looking for a detail-oriented Payroll Assistant to join our client's team in Toronto, Ontario. In this role, you will play a key part in ensuring the smooth and accurate processing of payroll and related tasks for all employees. This position offers the opportunity to collaborate with various departments and provide essential support to both managers and hourly staff.</p><p><br></p><p>Responsibilities:</p><p>• Provide guidance to supervisors, managers, and hourly employees on clock-in and clock-out procedures, ensuring timely authorizations each week.</p><p>• Schedule and conduct meetings with new hourly employees to explain how to record their hours and request necessary approvals.</p><p>• Prepare, generate, and manage payroll records and reports, ensuring timely distribution of required documents.</p><p>• Perform data entry tasks related to time and attendance, personnel transactions, and entitlement policies.</p><p>• Address employee inquiries sent to the payroll team mailbox promptly and professionally.</p><p>• Distribute T2200 forms to employees in compliance with company standards.</p><p>• Adapt to additional tasks and responsibilities as assigned based on business needs. </p>
We are looking for a dedicated Accounting Assistant to join our team on a contract basis in Stoney Creek, Ontario. In this role, you will play a vital part in managing financial transactions and maintaining accurate financial records within a fast-paced plastics manufacturing environment. Your expertise in accounts receivable and payable, as well as your attention to detail, will ensure the smooth operation of our accounting processes.<br><br>Responsibilities:<br>• Record and post customer deposits to accounts receivable, ensuring accuracy and completeness.<br>• Maintain organized and up-to-date records of financial data, customer accounts, and supporting documents.<br>• Prepare and compile necessary documentation for year-end external audits.<br>• Respond to customer requests by providing invoices, proofs of delivery, or other required documents.<br>• Investigate and resolve discrepancies in invoices and payments, maintaining clear communication with stakeholders.<br>• Prepare and process debit and credit forms, ensuring proper approvals and accurate entries.<br>• Submit claims through customer portals and apply authorized adjustments to accounts.<br>• Generate and distribute customer invoices while maintaining supporting documentation.<br>• Process supplier invoices, expense reports, and authorized adjustments in the accounting system.<br>• Investigate and address vendor inquiries regarding payment status and resolve issues promptly.
<p>We are seeking a skilled and detail-oriented Payroll & Accounts Receivable Administrator to join our clients' team. The successful candidate will play a crucial role in overseeing financial and administrative tasks, including managing accounts payable and receivable, processing payroll, and assisting with HR and benefits administration. If you have a strong background in bookkeeping, payroll, and administrative functions within a small office setting, we encourage you to apply.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Oversee and execute full-cycle Accounts Receivable (A/R) and Accounts Payable (A/P) processes.</li><li>Process payroll for a team of 35–50 employees using PayWorks software.</li><li>Prepare, review, and input employee timesheets (both handwritten and typed).</li><li>Facilitate EFT payments to vendors and manage employee expense reimbursements.</li><li>Accurately input and track A/R invoices and receipts while monitoring and following up on aging accounts.</li><li>Prepare statutory declarations and documents for holdback releases.</li><li>Assist in year-end reporting and preparation for the accountant.</li><li>Provide support for HR-related activities, including benefits administration.</li><li><br></li></ul>
<p>Robert Half is seeking a Payroll Coordinator with a strong focus on tax compliance and garnishment administration for one of our clients in Aurora. The Payroll Coordinator will be responsible for the full cycle processing of assigned Canada and/or US payrolls including participating in year-end activities, 3rd party remittances, garnishment set up, payroll journal entries.</p><p><br></p><p>Your Responsibilities </p><p>• Assist with the coordination of weekly, bi-weekly, and semi-monthly payroll cycles by preparing reports, tracking data, and ensuring all documentation is complete and accurate</p><p>• Support garnishment entries, incentive payouts, and other payroll adjustments through data entry and validation</p><p>• Maintain and organize payroll records, audit trails, and processing documentation (run books and checklists)</p><p>• Assist in reconciling third-party remittances and ensuring timely submission based on required due dates</p><p>• Help prepare and support the year-end payroll process, including T4s and W-2s, amendments, and audits</p><p>• Provide administrative support in tracking and submitting payroll-related reports for Finance, Operations, and external stakeholders. </p>
<p>Robert Half is partnered with a leading manufacturing organization who is hiring a Payroll Administrator. This is a full time permanent position located in the Markham area. As the Payroll Administrator you will be responsible for;</p><p><br></p><ul><li>Process weekly and bi-weekly payroll for under 100 employees</li><li>Canada, multi-province and US, multi-state payroll processing</li><li>Maintain and update employee files and payroll records</li><li>Prepare T4's and W2's at Year End</li><li>Reconciliation of RRSP and Benefits</li><li>Prepare payroll reports for management</li><li>Monitor payroll inbox and respond to employee and manager queries</li><li>Support Year End audit with preparing working papers for payroll accounts</li><li>Administer and enroll employees in group health benefits and RRSP plans</li><li>Provide administrative HR support; assisting with job postings, screening resumes, drafting letters and documents</li><li>Ordering and maintaining office supplies, sorting and distributing mail</li><li>Support employee engagement, plan/organize company social events</li></ul><p><br></p><p><br></p>
We are looking for a skilled Payroll Specialist to join our team in Toronto, Ontario. In this long-term contract position, you will play a crucial role in managing payroll operations for a large, unionized organization. This role involves collaborating with various team members to ensure accurate and efficient payroll processing, compliance, and reporting.<br><br>Responsibilities:<br>• Process payroll for a large workforce, ensuring accuracy and adherence to established timelines.<br>• Collaborate with team members, including clerks and analysts, to manage payroll-related tasks such as deductions, garnishments, and reconciliations.<br>• Provide accurate data to Workday and assist with system testing to support payroll operations.<br>• Oversee timesheet and attendance management processes, ensuring compliance with organizational policies.<br>• Handle monthly payroll payments, addressing any discrepancies or issues that arise.<br>• Support the administration of benefits and tax-related functions within the payroll system.<br>• Ensure compliance with union agreements and other regulatory requirements related to payroll.<br>• Assist in maintaining and improving payroll processes, leveraging accounting software systems like ADP Workforce Now and Ceridian Dayforce.
<p>Are you detail-oriented, organized, and passionate about maintaining financial accuracy? Our client in Cambridge, Ontario is seeking an experienced <strong>Accounts Payable Specialist</strong> to join their team. This role will be instrumental in ensuring the smooth operation of their accounts payable processes and maintaining strong vendor relationships.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manually input invoices received via AP email or mail into the accounting system with precision and accuracy.</li><li>Process and submit various payment types—including cheques, wires, and EFTs—for approval, ensuring timely entries into the system.</li><li>Ensure timely submission of payments to comply with vendor terms and conditions.</li><li>Complete month-end reporting to verify all AP entries are accurate and comprehensive.</li><li>Reconcile vendor statements to the internal accounting system, investigating and resolving any discrepancies promptly.</li><li>Maintain and update vendor records and cards to ensure information is current and accurate.</li><li>Reconcile the AP sub-ledger to the general ledger as part of routine accounting processes.</li><li>Address and follow up on inquiries or requests related to AP accounts in a professional and timely manner.</li><li>Provide support to other team members as needed and assist with ad hoc accounting or administrative tasks.</li></ul><p><br></p>
<p>Are you a detail-oriented Payroll Administrator with a passion for accuracy and efficiency? We are seeking a skilled professional to join our team on a <em>6-month contract</em>, with the potential for extension. This is a fantastic opportunity to work in a dynamic and fast-paced environment, providing expert payroll support while contributing to the success of a well-established organization.</p><p>This role is <em>fully on-site</em> at our client's downtown Toronto, Ontario location, offering the chance to collaborate closely with a supportive team and further develop your expertise in payroll administration. If you thrive in an organized, deadline-driven workplace and have a strong understanding of payroll processes and compliance, we’d love to hear from you!</p><p><br></p><p>Major Responsibilities:</p><ul><li>Administer and process biweekly payroll for multiple provinces using ADP Workforce Now, ensuring compliance with government regulations and internal policies.</li><li>Prepare and submit monthly, quarterly, and year-end filings with government agencies.</li><li>Reconcile and process taxable benefits, workers' compensation, and other remittances, ensuring accuracy and timeliness.</li><li>Act as a subject matter expert on payroll legislation, processes, and compliance.</li><li>Identify and implement improvements to payroll operations, processes, or policies, and generate reports using ADP WFN.</li><li>Ensure accurate administration of employee benefits and RRSP plans, including monthly reconciliations and ongoing setup/maintenance.</li><li>Manage and resolve group benefits and RRSP inquiries, serving as the main point of contact for related issues.</li><li>Coordinate and reconcile biweekly RRSP contribution files to ensure accuracy.</li><li>Represent and promote the organization’s culture, values, and employee experience.</li><li>Support ad hoc reporting and analysis requests related to payroll and benefits as needed.</li></ul>
We are looking for a highly skilled Payroll Specialist to join our team on a long-term contract basis. In this role, you will oversee and process payroll operations for employees, ensuring compliance with federal and provincial regulations. This position offers an exciting opportunity to contribute to a dynamic organization while maintaining accuracy and confidentiality in payroll management.<br><br>Responsibilities:<br>• Process bi-weekly payroll for employees using payroll systems such as ADP Workforce Now or Ceridian Dayforce.<br>• Accurately input and update payroll data, including new hires, terminations, salary adjustments, and benefits deductions.<br>• Prepare and file year-end T4 statements in compliance with the Revenue Agency's requirements.<br>• Reconcile employee benefits, tax withholdings, and other payroll-related deductions to ensure accurate records.<br>• Stay informed about changes in payroll legislation and apply updates to payroll practices as needed.<br>• Maintain and secure employee payroll records, ensuring that all data is accurate and confidential.<br>• Generate payroll-related reports for internal departments, such as finance and management.<br>• Provide support during internal or external payroll audits, ensuring all documentation is complete and accurate.<br>• Address employee inquiries related to payroll, benefits, and deductions in a meticulous and timely manner.
<p>Are you a detail-oriented Payroll Specialist with a passion for ensuring seamless payroll operations? A leading Canadian manufacturing business is seeking an experienced professional to join their team. If you have expertise in Canadian payroll (Ontario), a strong grasp of union and non-union payroll processes, and an ability to handle U.S. payroll—this role is for you!</p><p><br></p><p>Key Responsibilities:</p><p>· Canadian Payroll Administration: Manage and process end-to-end Canadian payroll, ensuring compliance with provincial regulations (Ontario).</p><p>· Union and Non-Union Payroll: Administer weekly and bi-weekly payrolls for unionized and non-unionized employees.</p><p>· U.S. Payroll Experience: Handle payroll operations for U.S.-based employees, ensuring compliance with relevant federal and state regulations.</p><p>· Technology and Tools: Utilize ADP Workforce Now to process and maintain payroll records with utmost accuracy.</p><p>· Reporting & Analysis: Leverage your expertise in Microsoft Excel to conduct reporting, audits, reconciliations, and data analysis to support payroll and HR functions.</p><p>· Compliance & Records: Ensure compliance with payroll laws, tax regulations, and collective bargaining agreements while maintaining accurate employee payroll records.</p>
