6 results for Office Coordinator in Newmarket, ON

Office Services Coordinator

Toronto, ON
onsite
Temporary
20.9 - 24.2 CAD / Hourly
We are looking for an Office Services Coordinator to support daily front-of-house and administrative operations in our office within the services industry. This long-term contract opportunity is ideal for someone who brings a service-oriented approach to reception, office coordination, and team support. The successful candidate will help maintain an organized workplace, provide a welcoming experience for visitors, and assist with a range of office services that keep business activities running smoothly. Responsibilities: • Welcome visitors, clients, and staff in a courteous manner while managing the front desk and directing inquiries appropriately. • Answer and route incoming calls, take accurate messages, and respond to general administrative questions with strong customer service. • Coordinate day-to-day office services such as meeting room scheduling, mail distribution, courier arrangements, and supply management. • Support internal teams with administrative tasks including document preparation, filing, data entry, and general office organization. • Monitor shared office spaces to ensure they remain tidy, functional, and ready for employees and guests throughout the day. • Assist with onboarding logistics, workstation readiness, and other coordination activities that contribute to an efficient office environment. • Liaise with vendors and building contacts to address routine service requests and maintain smooth office operations. • Contribute to operational updates or office process changes as needed, including supporting administrative adjustments tied to internal systems or workflow improvements.
2026-08-04T00:00:00Z

Office Admin

North York, ON
onsite
Temporary
20.9 - 24.2 CAD / Hourly
We are looking for a dependable Office Admin to support workplace operations in North York, Ontario within a detail-focused services environment. This Long-term PART TIME Contract position is ideal for someone who enjoys keeping an office organized, welcoming, and efficient while assisting employees, visitors, and service partners. The successful candidate will bring strong administrative skills, a service-focused approach, and the ability to manage a range of office coordination tasks with care and accuracy. Responsibilities:• Oversee day-to-day administrative activities to help maintain an efficient, organized, and detail-focused office setting.• Prepare shared kitchen and refreshment areas each morning by servicing coffee equipment and restocking commonly used supplies.• Welcome couriers, vendors, visitors, and team members requiring access support, and direct requests appropriately.• Handle incoming mail by receiving, organizing, and distributing items to the correct recipients in a timely manner.• Arrange shipping and delivery services for overnight and same-day packages, and coordinate pickup requests as needed.• Monitor office inventory levels, place orders for supplies, and liaise with external vendors to keep essential materials available.• Support employee access administration by requesting identification badges, coordinating parking arrangements, and assisting with onboarding-related office needs.• Maintain accurate tracking spreadsheets for badge assignments, parking details, accounting codes, and other administrative records.• Provide additional office assistance such as data entry, document handling, and general coordination to support smooth workplace operations.
2026-08-19T00:00:00Z

Front Desk Coordinator

Etobicoke, ON
onsite
Temporary
23.75 - 25 CAD / Hourly
We are looking for a Front Desk Coordinator to join a busy healthcare environment on a contract basis. This role is ideal for someone who enjoys creating a positive first impression, keeping administrative processes organized, and supporting patients through each stage of their clinic experience. The successful candidate will manage front reception activities, coordinate appointments and referrals, and maintain accurate records while working closely with clinical and administrative teams. Responsibilities: • Welcome patients, visitors, and medical professionals with a courteous and attentive approach while ensuring they are guided to the correct clinic area or contact person. • Handle patient intake by collecting and confirming demographic details, health coverage information, insurance data, and other required documentation. • Answer front desk and telephone inquiries, provide clear information within scope, relay messages promptly, and direct complex concerns to the appropriate team member. • Review incoming referrals for accuracy and completeness, then follow up with physicians, healthcare providers, or patients to obtain any missing details. • Maintain electronic patient files by updating charts, entering appointment and clinical information, and organizing scanned or uploaded documents, reports, and test results. • Coordinate bookings by arranging, confirming, adjusting, or cancelling appointments, referrals, consultations, and diagnostic services as needed. • Communicate schedule changes, patient movements, and service updates to healthcare providers, internal departments, and external partners in a timely manner. • Support patients with access to virtual care tools and arrange interpretation services when required to help ensure a smooth care experience. • Contribute to clinic administration by processing mail, filing records, tracking service data, preparing reports, and assisting with billing, receivables, and other shared office duties. • Follow privacy, health and safety, and organizational standards at all times while supporting accurate documentation and quality improvement efforts.
2026-08-20T00:00:00Z

Front Desk Coordinator

Oakville, ON
onsite
Temporary
23.75 - 25 CAD / Hourly
We are looking for a Front Desk Coordinator to join our team in Oakville, Ontario on a Contract basis. This role is ideal for someone who enjoys creating a positive first impression while keeping front-office operations organized and efficient in a healthcare setting. The successful candidate will support patient intake, appointment coordination, documentation management, and day-to-day administrative activities with accuracy and professionalism. Responsibilities: • Welcome patients, visitors, and clinical partners warmly and ensure they are guided to the appropriate service area or team member. • Manage front-desk interactions by answering inquiries, handling incoming calls, and passing along urgent messages in a timely and accurate manner. • Complete patient registration by confirming demographic details, health coverage information, insurance data, and other required records. • Review incoming referrals for accuracy, follow up on incomplete submissions, and update electronic patient files with current information. • Book, confirm, adjust, and cancel appointments while coordinating related consultations, diagnostic services, and interpreter support when needed. • Prepare, scan, upload, copy, and organize patient forms, reports, and clinical documentation to maintain complete and accessible records. • Maintain accurate data in electronic systems, including appointment information, patient updates, discharge records, and operational tracking details. • Work closely with internal teams, physician offices, and external healthcare providers to support smooth scheduling and communication across services. • Protect confidential information, follow privacy and workplace safety requirements, and assist with additional administrative tasks such as billing support and receivables processing.
2026-08-20T00:00:00Z

Executive Assistant & Office Manager

North York, ON
onsite
Permanent
75000 - 90000 CAD / Yearly
We are looking for a highly organized Executive Assistant & Office Manager to support senior leadership while keeping daily office operations running smoothly in Toronto, Ontario. This position combines executive-level coordination with hands-on administrative oversight, requiring strong judgement, discretion, and a service-focused approach. The successful candidate will manage competing priorities, maintain efficient workflows, and help create a detail-oriented and well-organized workplace environment. Responsibilities: • Provide proactive administrative support to senior executives, ensuring schedules, priorities, and communications are managed efficiently. • Coordinate complex calendars, arrange meetings, and prepare materials to support leadership decisions and day-to-day operations. • Organize business travel, including itineraries, bookings, and related logistics, while anticipating changes and resolving scheduling conflicts. • Prepare, review, and submit expense reports with accuracy and in accordance with internal policies and timelines. • Oversee general office administration, including supplies, document handling, scanning, photocopying, and maintenance of organized records. • Support meeting delivery through virtual platforms such as Cisco Webex Meetings and assist with room setup or technical coordination as needed. • Maintain and update administrative information across business systems, including CRM and timekeeping or expense platforms such as Kronos, Concur, or ADP-related tools. • Act as a reliable point of contact for internal stakeholders, demonstrating strong attention to detail when working with C-suite leaders and cross-functional teams.
2026-08-11T00:00:00Z

Bookkeeper

North York, ON
onsite
Permanent
70000 - 80000 CAD / Yearly
We are looking for an experienced Bookkeeper to join our team in North York, Ontario. In this role, you will oversee the full cycle of accounting operations, ensuring accuracy and compliance with financial standards. This position is ideal for someone who is detail-oriented, thrives in a dynamic environment, and is comfortable managing financial records, payroll, and reconciliations. Responsibilities:• Maintain and manage a full set of books, including accounts payable, accounts receivable, and general ledger.• Prepare and reconcile balance sheets, ensuring accuracy and compliance with accounting standards.• Handle payroll processing for a small team, reviewing and validating timesheets submitted by store managers.• Generate and review financial statements, providing insights and recommendations to support decision-making.• Oversee invoice processing, billing, and data entry to ensure timely and accurate recordkeeping.• Utilize QuickBooks and other accounting software to manage financial data efficiently.• Collaborate with the management team to implement and optimize in-house accounting systems.• Perform intermediate-level tasks in Excel, such as data analysis and reporting.• Ensure adherence to company policies and regulatory requirements in all accounting operations.• Support year-end audit preparation and provide documentation as needed.
2026-08-14T00:00:00Z