5 results for Receptionist in Mississauga, ON

Administrative Assistant

North York, ON
remote
Temporary
23 - 25 CAD / Hourly
We are looking for an Administrative Assistant to support daily office operations and provide responsive service to internal and external contacts in Toronto, Ontario. This Long-term Contract opportunity is ideal for someone who is organized, detail-oriented, and comfortable managing communication, records, and administrative tasks in a fast-paced environment. The successful candidate will help keep workflows running smoothly by handling correspondence, maintaining accurate information, and supporting business teams with dependable administrative coordination. Responsibilities: • Manage incoming phone and email inquiries, respond professionally, and direct requests to the appropriate team members. • Provide courteous service to clients and stakeholders while handling both inbound and outbound communications. • Enter, update, and maintain information in internal records and databases with a high level of accuracy. • Prepare routine documents, reports, and presentations using Microsoft Excel, Outlook, and PowerPoint. • Coordinate administrative activities such as scheduling, follow-ups, and general office support to ensure efficient daily operations. • Monitor shared inboxes and correspondence channels to keep requests organized and addressed on time. • Support teams working in insurance-related processes by maintaining documentation and assisting with administrative follow-through. • Use HubSpot and other systems to track interactions, update records, and support communication workflows.
2026-08-28T00:00:00Z

Administrative Assistant

Woodbridge, ON
onsite
Temporary
30.4 - 32 CAD / Hourly
We are looking for an Administrative Assistant to provide reliable day-to-day support to a busy Major Projects team in Vaughan, Ontario. This Contract opportunity is well suited to someone who works well in a high-volume construction environment and can keep administrative activities organized and on schedule. The successful candidate will bring strong communication skills, solid judgement, and a confident command of Microsoft Office tools while working on-site Monday to Friday in an eight-hour shift. Responsibilities:• Provide daily administrative support to the Major Projects group, ensuring documents, correspondence, and team requests are handled accurately and promptly.• Manage incoming phone calls and emails, respond to routine inquiries, and direct matters to the appropriate team members when needed.• Maintain organized records, enter data with attention to detail, and keep project-related information current and easy to access.• Coordinate calendars, schedule appointments, and assist with meeting arrangements to support smooth daily operations.• Prepare, format, and update reports, letters, spreadsheets, and presentations using Microsoft Word, Excel, Outlook, and PowerPoint.• Support office activities in a fast-paced on-site construction setting while balancing shifting priorities and deadlines.• Communicate professionally with internal teams, external contacts, and site personnel to help keep administrative processes moving efficiently.
2026-08-26T00:00:00Z

Mailroom Assistant

North York, ON
onsite
Permanent
45000 - 50000 CAD / Yearly
We are looking for a dependable Mailroom Assistant to support day-to-day office operations in Ontario. This position blends mail handling, front-desk support, records administration, and supply coordination in a detail-oriented office setting. The successful candidate will bring strong organizational skills, sound judgement, and a service-focused approach to keeping daily workflows running smoothly. Responsibilities: • Receive, organize, and deliver incoming mail throughout the office on a daily basis. • Prepare outgoing correspondence, parcels, and courier shipments while ensuring items are sent accurately and on time. • Print vendor invoices and arrange their distribution to the appropriate teams each day. • Support accounts payable administration by entering invoice information and assisting with document handling as paperless processes are introduced. • Maintain orderly electronic and physical filing systems so records remain accurate and easy to retrieve. • Provide backup coverage at reception, welcoming visitors and addressing general questions in a courteous manner. • Track inventory levels for kitchen and office essentials and place orders to keep supplies fully stocked. • Assist with a range of general administrative duties to support smooth office operations.
2026-08-26T00:00:00Z

Data Entry Clerk

North York, ON
remote
Temporary
21 - 23 CAD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support invoice processing and administrative data tasks for a long-term contract opportunity in Toronto, Ontario. This position is well suited to someone who works accurately, communicates professionally, and is comfortable managing high volumes of information across digital systems. The successful candidate will help maintain organized records, enter customer and billing data, and provide dependable support through email and related office tools. Responsibilities: • Enter customer, billing, and invoice information into internal systems with a high level of accuracy and attention to detail. • Review source documents carefully to verify data before submission and correct inconsistencies when needed. • Process invoice-related entries, including coding and updating customer invoice records in a timely manner. • Maintain organized electronic files and ensure information is easy to retrieve for reporting and follow-up. • Communicate professionally through email to address routine inquiries and support day-to-day administrative coordination. • Use Microsoft Excel and Microsoft Word to prepare, update, and manage documents, lists, and tracking materials. • Update and maintain records in HubSpot and other business platforms to keep information current and complete. • Support customer service activities by responding to requests and ensuring data records reflect accurate account details.
2026-08-28T00:00:00Z

Data Entry Clerk

Woodbridge, ON
onsite
Temporary
22.8 - 26.4 CAD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join a construction and contractor organization in Vaughan, Ontario on a Contract basis. This position supports the accurate processing of fleet-related invoice information and helps keep financial records complete, organized, and ready for review. The successful candidate will work closely with internal teams to ensure documentation is entered correctly, discrepancies are addressed promptly, and reporting deadlines are met. Responsibilities: • Record fleet-related invoices in the appropriate system with a high level of accuracy and within required timelines. • Review billing information against supporting documents such as purchase orders, service records, and delivery documentation to confirm correctness. • Investigate mismatches between invoice details and fleet records, and raise unresolved issues to the appropriate team members. • Maintain well-structured electronic and physical filing systems for invoice documentation and related records. • Prepare routine reports to support accounting activities and provide management with clear financial information. • Coordinate with fleet, finance, and operations staff to help ensure invoices move through the process efficiently. • Support month-end and quarterly reconciliation activities by organizing records and assisting with reporting requirements.
2026-08-27T00:00:00Z