14 results for Office Clerk in Mississauga, ON

Office Assistant

North York, ON
onsite
Permanent
60000 - 65000 CAD / Yearly
We are looking for a dependable Office Assistant to support daily administrative operations for a growing manufacturing company in Concord, Ontario. This position is well suited to someone who enjoys keeping an office organized, assisting internal teams, and delivering a positive experience to customers and visitors. The successful candidate will play an important role in maintaining efficient workflows, accurate documentation, and responsive front-office support. Responsibilities: • Provide day-to-day administrative assistance to leadership and staff across multiple departments to help keep operations running smoothly. • Manage front-desk activities by greeting visitors, answering incoming calls, and directing inquiries to the appropriate team members. • Maintain office records, prepare documents, and complete data entry tasks with a high level of accuracy and attention to detail. • Order and organize office supplies while ensuring shared workspaces and administrative resources remain well maintained. • Support billing activities by assisting with invoicing and helping with accounts payable and accounts receivable administration. • Deliver customer service support by responding to routine requests and coordinating follow-up with internal teams as needed. • Handle photocopying, scanning, filing, and other general office tasks to support efficient document management. • Protect sensitive business information by maintaining confidential files and following established administrative procedures.
2026-06-12T00:00:00Z

Law Clerk

Woodbridge, ON
onsite
Contract / Temporary
90000 - 90000 CAD / Yearly
We are looking for a Legal Secretary to support a busy legal team in Vaughan, Ontario. This Long-term Contract position is suited to someone who can keep legal files organized, coordinate schedules, and prepare documentation with accuracy in a fast-paced environment. The successful candidate will play an important role in supporting litigation-related activities and maintaining efficient administrative operations within the legal department. Responsibilities:• Prepare, format, and revise legal correspondence, court materials, and other documentation with a high level of accuracy.• Manage calendars, arrange meetings, and track important deadlines to support legal matters and day-to-day workflow.• Maintain organized physical and electronic files using case management and legal document systems.• Assist with the preparation, filing, scanning, photocopying, and distribution of pleadings and related legal records.• Support litigation activities by coordinating documents, monitoring timelines, and helping ensure procedural requirements are met.• Use legal and administrative software such as Aderant, CompuLaw, Adobe Acrobat, and other case management tools to complete assigned tasks.• Retrieve and review property or registry-related information through systems such as ACRIS when required.• Provide general administrative support to the legal department, including handling incoming documents and responding to routine internal requests.
2026-07-08T00:00:00Z

Bookkeeper

North York, ON
onsite
Permanent
60000 - 70000 CAD / Yearly
We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for our team in North York, Ontario. This position is well suited to someone who is comfortable managing transactional accounting, maintaining accurate records, and ensuring financial information is up to date. The successful candidate will contribute to smooth month-end activities while helping keep payables, receivables, and reconciliations organized and accurate. Responsibilities: • Maintain accurate financial records by recording daily transactions and verifying supporting documentation. • Process supplier invoices, prepare payments, and track outstanding obligations to keep accounts payable current. • Issue invoices, monitor incoming payments, and follow up on overdue balances to support accounts receivable activities. • Complete regular bank and account reconciliations to identify discrepancies and ensure ledger accuracy. • Assist with month-end close tasks, including reviewing entries and preparing financial information for reporting purposes. • Support payroll administration by organizing payroll data and helping ensure timely and accurate processing. • Use QuickBooks and Microsoft Excel to update records, generate reports, and analyze financial details. • Enter and maintain accounting data with a high level of accuracy and attention to detail.
2026-07-07T00:00:00Z

Bookkeeper

North York, ON
onsite
Permanent
50000 - 70000 CAD / Yearly
We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations in Etobicoke, Ontario. This position is ideal for someone who is comfortable managing transactional accounting, maintaining accurate records, and ensuring balances are up to date. The successful candidate will contribute to timely reporting, organized documentation, and smooth processing across payables, receivables, payroll, and reconciliations. Responsibilities: • Maintain accurate financial records by recording daily transactions and verifying supporting documentation. • Process supplier invoices, prepare payments, and monitor outstanding obligations to keep accounts payable current. • Issue invoices, track incoming payments, and follow up on overdue balances to support healthy accounts receivable. • Complete bank and account reconciliations regularly to identify discrepancies and resolve variances promptly. • Assist with month-end activities by organizing records, reviewing ledger balances, and preparing required summaries. • Enter accounting data into QuickBooks and spreadsheets with a high level of accuracy and attention to detail. • Support payroll administration by preparing payroll information and ensuring records are updated correctly. • Help maintain reliable financial information by reviewing entries and correcting errors when needed.
2026-07-02T00:00:00Z

Accounts Payable Clerk

Ajax, ON
onsite
Permanent
50000 - 52000 CAD / Yearly
We are looking for an Accounts Payable Clerk to join a construction and contractor-focused organization in Ajax, Ontario. This position is suited to someone who enjoys working with financial records, maintaining accuracy in high-volume transactions, and supporting smooth day-to-day accounting operations. The successful candidate will help manage invoice workflows, keep supplier accounts current, and contribute to reliable payment processing. Responsibilities: • Review incoming invoices for accuracy, assign the appropriate coding, and enter payment details into the accounting system. • Process accounts payable transactions in a timely manner while ensuring supporting documentation is complete and properly recorded. • Reconcile vendor statements and internal records to identify discrepancies and resolve outstanding items efficiently. • Prepare and assist with cheque runs, confirming payment amounts, due dates, and approvals before release. • Maintain organized financial data through consistent data entry and careful updating of payable records. • Communicate with suppliers and internal team members to address invoice issues, payment questions, and account variances. • Support ongoing accounting administration by tracking payables activity and helping maintain accurate audit-ready files.
2026-06-12T00:00:00Z

Accounts Payable Clerk

Mississauga, ON
onsite
Permanent
70000 - 95000 CAD / Yearly
We are looking for an Accounts Payable Clerk to support project-driven financial operations for a construction business in Concord, Ontario. In this role, you will oversee invoice processing and payment coordination with a strong focus on job cost accuracy, documentation, and compliance with internal controls. The position plays an important part in ensuring project expenses are properly recorded, validated against completed work, and managed in line with budget and contract requirements. Responsibilities:• Review incoming invoices from suppliers and subcontractors, confirm pricing and contract details, and ensure each submission includes the required backup documentation.• Enter and assign costs accurately within construction accounting systems, linking expenses to the appropriate project, cost category, and phase of work.• Compare billed amounts to approved progress on active jobs and raise concerns when charges do not match certified work, agreed scope, or authorized extras.• Support the preparation and validation of subcontractor payments by confirming holdbacks, contract terms, and completed work before release.• Maintain accurate month-end cut-off practices by recording costs in the proper period and capturing accruals for work completed but not yet invoiced.• Prepare payment batches for review, ensuring all disbursements follow approval protocols and established cash control procedures.• Communicate with vendors and subcontractors to resolve invoice discrepancies, clarify submission requirements, and provide updates on payment status.• Keep complete financial records that support audit readiness, contract compliance, and clear traceability from invoice receipt through final payment.
2026-06-16T00:00:00Z

Accounts Payable Clerk

Woodbridge, ON
onsite
Contract / Temporary
25.65 - 29.7 CAD / Hourly
We are looking for an Accounts Payable Clerk to support a busy construction and contractor environment in Vaughan, Ontario. This Long-term Contract position is ideal for someone who brings strong attention to detail, enjoys working with high-volume financial transactions, and can maintain accuracy in a fast-paced setting. The successful candidate will help keep vendor payments, invoice records, and account balances organized and up to date while contributing to the efficiency of the accounting team. Responsibilities: • Review, code, and enter supplier invoices with accuracy and in accordance with company procedures. • Process accounts payable transactions from receipt through payment, ensuring deadlines and internal controls are met. • Prepare and complete cheque runs while confirming payment details and supporting documentation. • Reconcile vendor statements and resolve discrepancies by investigating outstanding items and payment issues. • Maintain accurate financial records through timely data entry and careful updating of accounting information. • Work with accounting staff and internal stakeholders to address invoice questions and support month-end activities. • Use accounting platforms such as Oracle, QuickBooks, or SAP to manage payable records and track transaction status. • Prepare reports and spreadsheets in Microsoft Excel to support payment tracking, reconciliations, and audit readiness.
2026-07-09T00:00:00Z

Accounts Payable Clerk

Elmira, ON
onsite
Contract / Temporary
25.75 - 29 CAD / Hourly
We are looking for an Accounts Payable Clerk to join a manufacturing organization in Elmira. This Long-term Contract opportunity is well suited to a detail-oriented finance candidate who enjoys accurate, high-volume transactional work and takes pride in supporting smooth vendor payment processes. The successful candidate will contribute to a collaborative accounting team by managing invoices, reconciling balances, and helping maintain efficient month-end accounts payable activities. Responsibilities:• Process supplier invoices accurately in the accounts payable system, including coding entries and recording applicable vendor chargebacks.• Support full-cycle accounts payable activities by assisting with invoice intake, verification, posting, and payment preparation.• Compare vendor statements against internal records, research discrepancies, and resolve outstanding issues in a timely manner.• Maintain organized and secure supplier documentation to ensure records are complete, accessible, and compliant.• Coordinate monthly accounts payable close activities by monitoring invoice cut-offs, communicating timelines, and reconciling variances during month-end.• Review invoices against contracts and purchase orders, follow up on mismatches, and work with vendors to obtain corrected documentation when required.• Process employee expense claims and corporate card transactions with accurate coding and timely reimbursement or payment handling.• Prepare and complete regular cheque and electronic payment runs for vendors and employees while meeting internal deadlines.• Identify opportunities to improve accounts payable workflows by reducing manual steps and increasing processing efficiency.• Represent the finance team with consistency and a reliable approach in day-to-day interactions and work practices.
2026-07-09T00:00:00Z

Accounts Payable Clerk

Waterloo, ON
onsite
Contract / Temporary
25 - 27 CAD / Hourly
We are looking for an Accounts Payable Clerk to join our team in Kitchener, Ontario on a Long-term Contract basis. This role is ideal for someone who brings strong attention to detail, sound judgement, and a solid background in invoice and payment administration. You will support the accuracy of payable records, work closely with internal teams and vendors, and help maintain efficient financial operations. Responsibilities: • Review, code, and enter vendor invoices with accuracy while ensuring each transaction aligns with established company guidelines. • Match invoices to supporting documents such as purchase orders and receipts, then investigate and resolve any inconsistencies with vendors or internal departments. • Partner with project managers and other stakeholders to secure timely payment approvals and keep invoice processing moving efficiently. • Prepare vendor payments through cheque, electronic funds transfer, and other approved payment methods while meeting scheduled deadlines. • Maintain organized and complete accounts payable documentation, including submitted invoices, authorization records, and proof of payment. • Reconcile vendor account statements on a regular basis and address outstanding balances, discrepancies, or payment-related concerns promptly. • Contribute to month-end and year-end activities by supporting accrual preparation and completing accounts payable reconciliations. • Identify opportunities to strengthen accounts payable workflows and assist with updating procedures to improve accuracy and efficiency. • Uphold company values through collaborative teamwork, dependable service, and a consistent focus on quality in daily interactions and work output.
2026-07-02T00:00:00Z

Accounts Receivable Clerk

Burlington, ON
onsite
Contract to Hire
22.8 - 26.4 CAD / Hourly
We are looking for an Accounts Receivable Clerk to join a charitable organization in Burlington, Ontario on a contract basis with the potential to become permanent. This position supports donation processing and receivables administration by ensuring contributions are recorded accurately, deposits are handled promptly, and donor-related financial information is maintained with care. The successful candidate will work closely with finance and fundraising partners to help maintain strong internal controls, reliable reporting, and a high standard of service. Responsibilities: • Receive and organize incoming donations from multiple channels, including electronic payments, mailed contributions, grants, securities, and shared-agency gifts, ensuring each batch is coded and recorded correctly. • Prepare and complete cheque deposits through remote banking tools and enter gift details into designated systems with a high degree of accuracy. • Record daily mail and online donations, including campaign and catalogue-related contributions, while following established financial control procedures. • Issue electronic and mailed tax receipts within required timelines and in accordance with organizational policies and regulatory standards. • Work closely with finance staff to confirm deposit details, investigate discrepancies, and support timely account reconciliation. • Review donor transactions involving estates, donor-advised funds, stock gifts, and other specialized contributions to ensure proper handling and acknowledgement. • Research unusual donation situations, gather supporting details, and seek guidance when exceptions or complex cases arise. • Support annual audit activities by preparing requested documentation and providing complete information to the finance team on schedule. • Maintain accurate donor records by identifying duplicate or incomplete data, updating account information, and helping preserve data integrity across connected platforms. • Respond to internal inquiries from fundraising, donor relations, and finance teams by supplying clear revenue information and transactional support.
2026-07-09T00:00:00Z

Legal Secretary

Woodbridge, ON
onsite
Contract / Temporary
42.75 - 49.5 CAD / Hourly
We are looking for a Legal Secretary to support a busy legal team in Vaughan, Ontario. This Long-term Contract position is suited to someone who can keep legal files organized, coordinate schedules, and prepare documentation with accuracy in a fast-paced environment. The successful candidate will play an important role in supporting litigation-related activities and maintaining efficient administrative operations within the legal department. Responsibilities: • Prepare, format, and revise legal correspondence, court materials, and other documentation with a high level of accuracy. • Manage calendars, arrange meetings, and track important deadlines to support legal matters and day-to-day workflow. • Maintain organized physical and electronic files using case management and legal document systems. • Assist with the preparation, filing, scanning, photocopying, and distribution of pleadings and related legal records. • Support litigation activities by coordinating documents, monitoring timelines, and helping ensure procedural requirements are met. • Use legal and administrative software such as Aderant, CompuLaw, Adobe Acrobat, and other case management tools to complete assigned tasks. • Retrieve and review property or registry-related information through systems such as ACRIS when required. • Provide general administrative support to the legal department, including handling incoming documents and responding to routine internal requests.
2026-07-06T00:00:00Z

Mailroom Assistant

Toronto, ON
onsite
Contract / Temporary
23.75 - 27.5 CAD / Hourly
We are looking for a dependable Mailroom Assistant to support daily document handling and front-desk related operations for a Financial Services organization in Toronto, Ontario. This Long-term Contract position is ideal for someone who works accurately, manages administrative tasks efficiently, and is comfortable in a fast-paced office setting. The successful candidate will help maintain smooth mail distribution, data processing, and general reception support while contributing to an organized workplace. Responsibilities: • Receive, sort, and distribute incoming mail, courier packages, and internal documents in a timely manner. • Prepare outgoing correspondence and shipments, ensuring items are labelled, packaged, and routed correctly. • Enter alphanumeric information into internal systems with a high level of accuracy and attention to detail. • Provide administrative support at the front desk, including directing visitors and responding to routine inquiries. • Use Microsoft Word and Excel to update records, prepare basic documents, and track daily activities. • Maintain organized filing systems and ensure mailroom and reception areas remain orderly and well maintained. • Coordinate with internal departments to deliver documents and support day-to-day office communication.
2026-07-02T00:00:00Z

Mailroom Assistant

Thornhill, ON
onsite
Contract / Temporary
20 - 23 CAD / Hourly
We are looking for a dependable Mailroom Assistant to provide part-time office support in Markham, Ontario. This Long-term Contract opportunity is suited to someone who can work independently, manage light but important on-site tasks, and help keep daily office operations running smoothly. The role begins with on-site onboarding and training support, with ongoing visits scheduled based on business needs. Responsibilities: • Manage incoming mail by receiving, organizing, and delivering items to the appropriate areas within the office. • Prepare outbound packages, courier materials, and mail shipments, ensuring items are processed accurately and sent on time. • Attend the office on a periodic basis to provide in-person support, including scheduled monthly visits and additional site attendance when required. • Respond to routine workplace issues such as basic printer troubleshooting and coordination of technical support requests. • Act as a point of contact for facility-related matters by arranging cleaning services, submitting maintenance requests, and communicating with building management. • Help maintain an orderly and functional office by identifying supply or equipment needs and arranging replacements when necessary. • Provide general administrative and operational assistance to support day-to-day office activities. • Assist with office setup and ongoing coordination needs related to the current workplace environment when requested.
2026-07-09T00:00:00Z

Law Clerk - Litigation

Toronto, ON
onsite
Permanent
90000 - 130000 CAD / Yearly
A prominent Toronto-based law firm is seeking a highly organized and detail-oriented Law Clerk to join its Litigation practice group. This role presents an outstanding opportunity for a proactive legal professional to support complex and high-profile litigation files in a collaborative, fast-paced, and client-focused environment. Key Responsibilities:<ul><li>Assist with all aspects of litigation, including case management, document review and organization, drafting and filing court documents, and preparing affidavits of documents and briefs.</li><li>Manage the litigation calendar, monitor deadlines, and coordinate with counsel, clients, court staff, and opposing parties.</li><li>Conduct legal research and assist with the preparation of court submissions, hearing materials, and trial binders.</li><li>Communicate effectively with clients to request information, provide updates, and ensure timely follow-up on action items.</li><li>Organize and review discovery and production materials for relevance, privilege, and completeness.</li><li>Maintain accurate and up-to-date records within file management systems and in accordance with firm policies.</li><li>Support lawyers with tasks as needed throughout the litigation lifecycle, from initial pleadings through to trial and enforcement.</li></ul>
2026-06-09T00:00:00Z