We are looking for an experienced Payroll Administrator to join our team on a contract basis in Toronto, Ontario. This role is integral to ensuring the smooth and accurate processing of payroll, benefits, and pension-related tasks. The successful candidate will play a key role in maintaining employee records, handling payroll discrepancies, and supporting compliance with government regulations.<br><br>Responsibilities:<br>• Manage and process payroll data for salaried and hourly employees, ensuring accuracy and timeliness.<br>• Set up new hires in the payroll system, verifying bank details and organizational information.<br>• Calculate and process salary adjustments, retroactive payments, and manual cheques as required.<br>• Maintain and update payroll databases, including pay grades and salary reviews.<br>• Respond to employee inquiries related to payroll discrepancies, benefits, and pensions, providing timely resolutions.<br>• Assist in transmitting payroll data to service providers and verifying returned information.<br>• Ensure benefits and pension enrollments are accurately tracked and reconciled, collaborating with HR administrators.<br>• Prepare and review documentation for year-end audits and government compliance requests.<br>• Support payroll-related calculations such as severance, statutory deductions, and year-to-date adjustments.<br>• Act as a backup for the Payroll & Benefits Specialist and assist with additional assignments as needed.
We are looking for a skilled Payroll Specialist to join our team on a long-term contract basis in Toronto, Ontario. This role involves managing payroll operations within a large healthcare organization, ensuring accuracy and compliance with unionized policies and procedures. If you have expertise in payroll systems and a strong understanding of healthcare-specific payroll processes, we encourage you to apply.<br><br>Responsibilities:<br>• Process payroll for approximately 3,500 employees, ensuring accuracy and timeliness.<br>• Collaborate with clerks, analysts, and attendance managers to streamline payroll-related activities.<br>• Handle deductions, garnishments, benefit reconciliations, and other payroll adjustments.<br>• Provide accurate payroll data to Workday systems and participate in testing functions.<br>• Support timesheet and attendance management processes to ensure proper documentation.<br>• Assist with unionized payroll requirements, adhering to relevant policies and regulations.<br>• Perform audits and reconciliations to guarantee payroll compliance and resolve discrepancies.<br>• Contribute to system testing and improvement initiatives to enhance payroll functionality.<br>• Take on responsibilities shared with other team members to maintain efficient workflow.<br>• Ensure compliance with tax accounting standards and benefit functions.
We are looking for an experienced Accounts Payable Specialist to join our team on a long-term contract basis in Richmond Hill, Ontario. This role involves managing invoice processing, vendor payments, and financial coding to ensure accurate and timely transactions. If you have a strong background in accounts payable and are excited to contribute to a dynamic environment, we encourage you to apply.<br><br>Responsibilities:<br>• Process and review vendor invoices for accuracy and compliance with company policies.<br>• Perform account coding and ensure proper allocation of expenses.<br>• Handle payment processing, including issuing cheques and electronic payments.<br>• Maintain and update vendor records and ensure timely communication with suppliers.<br>• Reconcile accounts payable transactions and resolve discrepancies as needed.<br>• Collaborate with internal teams to ensure accurate reporting and documentation.<br>• Utilize ERP systems, such as Dynamics NAV, to streamline accounts payable operations.<br>• Monitor and manage AP automation tools to improve efficiency.<br>• Support month-end closing activities related to accounts payable.<br>• Assist with audits by providing necessary documentation and reports.
We are looking for a meticulous Accounts Receivable Clerk to join our team in Markham, Ontario. In this role, you will focus on managing customer deductions, resolving payment discrepancies, and ensuring accurate financial records. This position demands strong analytical skills, effective communication, and a proactive approach to identifying and addressing issues.<br><br>Responsibilities:<br>• Process customer deductions, including audits and adjustments, to maintain accurate account records.<br>• Make collection calls to resolve outstanding balances and address payment inconsistencies.<br>• Investigate and resolve short payment deductions, such as issues with shortages, damages, or pricing discrepancies.<br>• Research and manage deductions related to customer fines, collaborating with internal teams to find solutions.<br>• Communicate with customers and brokers to resolve complex deduction matters with efficiency and professionalism.<br>• Identify and address unauthorized deductions, including initiating repayment requests and analyzing trends to prevent recurrence.<br>• Implement process improvements to optimize workflows and minimize deduction volumes.<br>• Use sales data and promotional reports to validate and apply deductions accurately in relevant systems.
We are looking for a detail-oriented Payroll Clerk to join our team on a contract basis. Based in Vaughan, Ontario, this role involves managing union remittances and supporting payroll administration tasks in the construction industry. The ideal candidate will bring expertise in payroll systems and advanced Excel skills to ensure accuracy and compliance in all processes.<br><br>Responsibilities:<br>• Extract union hours and payroll data from ADP Workforce Now and organize it within Excel spreadsheets.<br>• Compile union and local data into pre-designed Excel workbooks using existing formulas and reconciliation tools.<br>• Prepare and submit monthly union remittance packages to Accounts Payable.<br>• Cross-check remittance data with payroll reports to confirm accuracy.<br>• Track union contributions and generate monthly reports to ensure compliance.<br>• Address inquiries and resolve discrepancies with unions regarding remittance details.<br>• Validate payroll data and assist with audits to maintain accuracy.<br>• Support payroll reporting and reconciliation processes to meet organizational deadlines.<br>• Maintain clear and organized documentation for payroll and union remittance activities.<br>• Collaborate with payroll and compliance teams to ensure timely completion of all tasks.
We are looking for an experienced Payroll Specialist to join our team on a contract basis in Toronto, Ontario. In this role, you will play a crucial part in managing and verifying payroll processes while ensuring compliance with industry standards. This position offers an excellent opportunity to work within the healthcare and social assistance sector, utilizing your expertise in payroll systems and related functions.<br><br>Responsibilities:<br>• Oversee payroll processing tasks, including verification and reconciliation, to ensure accuracy and compliance.<br>• Provide expert support for Ceridian Dayforce, troubleshooting issues and maintaining system functionality.<br>• Assist clients with payroll-related inquiries and deliver technical guidance to resolve challenges.<br>• Conduct regular audits to verify payroll calculations and compliance with regulatory standards.<br>• Collaborate with internal teams to manage benefits administration, such as 401k or RRSP contributions.<br>• Train users on payroll systems and processes, ensuring they are equipped with necessary knowledge.<br>• Prepare and maintain documentation for payroll operations and system updates.<br>• Utilize accounting software systems to manage payroll data efficiently.<br>• Ensure timely payroll submissions by adhering to deadlines and resolving discrepancies promptly.<br>• Review employee records and address any updates or changes in payroll information.
We are looking for an experienced Accounts Receivable Specialist to join our team in Mississauga, Ontario. In this long-term contract position, you will play a vital role in managing invoicing, payments, and customer accounts while ensuring accuracy and efficiency in all processes. This is an excellent opportunity to work in a dynamic environment where your analytical and communication skills will contribute to the organization’s financial success.<br><br>Responsibilities:<br>• Submit invoices through customer portals and monitor their status to ensure timely approval or resolution of rejections.<br>• Track and document invoice statuses using both internal systems and Excel for accurate reporting.<br>• Investigate and resolve discrepancies related to invoices in customer portals.<br>• Collaborate with customer care and sales teams to address and resolve customer disputes effectively.<br>• Process daily cash applications, including cheque deposits via scanner and posting payments such as cheques and credit cards.<br>• Reconcile customer account balances to ensure accuracy and completeness.<br>• Release orders when applicable, following proper verification processes.<br>• Maintain detailed reporting for invoices submitted through portals.<br>• Oversee milestone and proforma invoice processes, ensuring compliance with requirements.<br>• Support collections activities for affiliate accounts and assist in preparing accounts receivable analysis reports.
We are looking for an experienced Accounts Receivable Clerk to join our team in Brampton, Ontario on a contract basis. In this role, you will manage accounts receivable processes, ensuring accuracy and compliance while maintaining strong relationships with customers. If you have a keen eye for detail and a proactive approach to managing financial transactions, we encourage you to apply.<br><br>Responsibilities:<br>• Follow up proactively on overdue accounts to ensure timely payments and maintain positive customer relationships.<br>• Allocate incoming payments accurately and efficiently while adhering to company procedures.<br>• Conduct account reconciliations and resolve discrepancies to maintain financial accuracy.<br>• Monitor customer accounts for irregularities, non-payments, and delays, and initiate appropriate actions.<br>• Organize and update customer files to ensure all records are accurate and easily accessible.<br>• Prepare and process bank deposits and receipts in line with established protocols.<br>• Address customer inquiries promptly and professionally, resolving issues with care and efficiency.<br>• Review accounts receivable aging reports regularly and take necessary steps to ensure compliance.<br>• Develop and implement effective collection strategies to recover outstanding balances.<br>• Assist with month-end processes and provide support during audits to ensure smooth operations.
We are looking for a dedicated Accounts Payable Clerk to join our team on a contract basis in Whitby, Ontario. This position offers an exciting opportunity to contribute to the smooth functioning of financial operations within a dynamic and collaborative environment. The role will initially require working in the office, transitioning to a hybrid schedule with three days in the office and two days remote after the initial period. This is a short-term contract position, with potential for extension depending on organizational needs.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring accuracy and proper coding according to purchase orders.<br>• Manage payment schedules, including weekly payment lists, utilizing NetSuite and Excel for tracking and reporting.<br>• Collaborate with logistics teams to reconcile discrepancies between invoices and purchase orders.<br>• Perform month-end tasks, including bank reconciliations, visa transaction reconciliations, and accruals.<br>• Communicate effectively with internal and external stakeholders to resolve payment and invoice-related issues.<br>• Ensure timely data entry and adherence to deadlines for financial processes.<br>• Generate and manipulate spreadsheets to support accounts payable operations.<br>• Work closely with third-party freight companies and warehouse teams to coordinate billing and payment processes.<br>• Follow standard operating procedures to maintain consistency and efficiency in financial operations.<br>• Support the controller and accounts receivable teams as needed to meet organizational goals.
We are looking for a detail-oriented Accounts Receivable Clerk to join our team on a contract basis in Thornhill, Ontario. This role involves managing financial transactions, maintaining accurate records, and ensuring timely payment processing for customers and vendors. The ideal candidate will have a strong background in accounts receivable functions and a keen ability to resolve discrepancies efficiently.<br><br>Responsibilities:<br>• Process and oversee accounts receivable transactions to ensure accuracy and compliance.<br>• Coordinate timely payments to travel vendors, ensuring all financial obligations are met.<br>• Follow up on outstanding customer balances and collect payments in a thorough and efficient manner.<br>• Monitor aging accounts receivable reports and take action to address overdue accounts.<br>• Perform reconciliations for commission payouts, outstanding receivables, and general ledger bank accounts.<br>• Investigate discrepancies in payments and resolve issues effectively.<br>• Collaborate with internal teams and external vendors to address financial inquiries.<br>• Maintain accurate and up-to-date financial records in alignment with company policies.
<p>We are looking for an experienced Payroll Administrator for a contract opportunity in Mississauga. This role requires hands-on experience processing payroll and time and attendance using SAP within a complex payroll environment. This position offers an opportunity to work within the regulatory industry and contribute to the smooth operation of payroll processes.</p><p><br></p><p>Responsibilities:</p><ul><li>Inputting, maintaining, and implementing payroll data for new hires, appointments, rate changes, reclassifications, transfers, terminations, relief pay, retroactive pay, job codes, benefit plan changes, tax exemption amounts, union and society dues, variable allowances, overtime, sick time, and leaves of absence</li><li>Preparing and processing payroll in accordance with established payroll manuals, procedures, collective agreements, and People & Culture policies</li><li>Processing and validating time and attendance data in SAP to ensure accuracy and compliance with legislative and collective agreement requirements</li><li>Printing, reviewing, and auditing payroll registers to verify accuracy and identify discrepancies</li><li>Finalizing and posting payroll following approvals, ensuring accurate general ledger entries and resolving any errors</li><li>Generating and saving bank deposit files</li><li>Reconciling payroll accumulation control accounts and completing corrections related to tax fields, CPP exemptions, pension reinstatements, sick leave, and vacation balances</li><li>Ensuring payroll transactions are completed within required timelines and in compliance with the Employment Standards Act (ESA), Canada Revenue Agency (CRA), Service Canada, and applicable collective agreements</li><li>Responding to internal and external audit inquiries, including year-end, CRA, and Service Canada requests</li><li>Assisting with year-end payroll processes, including T4, T4A, and T5 preparation, reconciliation, and adjustments</li><li>Investigating, explaining, and correcting unusual payroll items and liaising with CRA as required</li><li>Supporting payroll system upgrades, SAP time and attendance and payroll enhancements, testing, and implementation activities</li><li>Maintaining and updating payroll procedures, manuals, and training documentation during system upgrades and changes</li></ul>
We are looking for an experienced Payroll Administrator to join our team on a contract basis in Toronto, Ontario. In this role, you will oversee payroll operations for both unionized and non-unionized employees, ensuring accuracy and compliance with federal and provincial regulations. This position offers an excellent opportunity to contribute your expertise to a fast-paced and detail-oriented environment.<br><br>Responsibilities:<br>• Process bi-weekly payroll for salaried and unionized employees, ensuring timely and accurate calculations.<br>• Manage all aspects of payroll processing, including deductions, statutory requirements, and benefits contributions.<br>• Prepare and file T4s, ROEs, and other year-end payroll documentation while adhering to deadlines.<br>• Calculate and process EI contributions, pension deductions, union dues, and other payroll-related payments.<br>• Reconcile payroll data and submit payment details to the Accounts Payable department.<br>• Ensure compliance with applicable federal and provincial payroll laws and regulations.<br>• Maintain and update employee payroll records with meticulous attention to detail.<br>• Address payroll inquiries from employees and internal stakeholders promptly.<br>• Support year-end reconciliation and reporting activities, including T4 preparation and validation.<br>• Collaborate with relevant departments to ensure seamless payroll operations.
<p>We are seeking an experienced <strong>Payroll Process Improvement Consultant</strong> to evaluate, redesign, and optimize end‑to‑end payroll operations across Canada and the United States<strong>. </strong>This short‑term consulting engagement (6–8 weeks) will focus on streamlining processes, addressing reconciliation issues, improving reporting, and establishing clear documentation for sustainable payroll excellence.</p><p>The ideal consultant has deep hands‑on expertise with ADP and SAP SuccessFactors, experience working with offshore HRIS/HR support teams, and a strong background in transforming payroll operations for multi‑country environments.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Conduct a comprehensive review of current payroll processes (Canada & U.S.) to identify gaps, inefficiencies, and risks.</li><li>Resolve payroll reconciliation issues and implement controls to prevent future discrepancies.</li><li>Streamline and standardize payroll reporting, ensuring accuracy, consistency, and operational efficiency.</li><li>Redesign and document payroll workflows, including inputs, validations, approvals, and outputs.</li><li>Recommend and implement process improvements that align with best practices and compliance standards.</li><li>Collaborate with offshore HRIS/HR back‑office teams to enhance handoff points and system interactions.</li><li>Provide clear, professional process documentation, SOPs, checklists, and reference materials for long‑term use.</li><li>Ensure alignment with payroll regulations and semi‑monthly payroll cycles.</li></ul><p><br></p>
<p>Are you a detail-oriented Payroll Specialist with a passion for ensuring seamless payroll operations? A leading Canadian manufacturing business is seeking an experienced professional to join their team. If you have expertise in payroll, a strong grasp of union and non-union payroll processes, and an ability to handle out of country payroll—this role is for you!</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage and process end-to-end payroll, ensuring compliance with provincial regulations.</li><li>Union and Non-Union Payroll: Administer weekly and bi-weekly payrolls for unionized and non-unionized employees.</li><li>North American Payroll: Handle payroll operations for U.S.-based employees, ensuring compliance with relevant federal and state regulations.</li><li>Technology and Tools: Utilize ADP Workforce Now to process and maintain payroll records with utmost accuracy.</li><li>Reporting & Analysis: Leverage your expertise in Microsoft Excel to conduct reporting, audits, reconciliations, and data analysis to support payroll and HR functions.</li><li>Compliance & Records: Ensure compliance with payroll laws, tax regulations, and collective bargaining agreements while maintaining accurate employee payroll records.</li></ul><p><br></p>
