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15 results for Administrative Clerk in Mississauga, ON
- Toronto, ON
- remote
- Permanent
- 50000.00 - 70000.00 CAD / Yearly
- We are looking for an Administrative Assistant to join a busy team in Ontario, where you will provide day-to-day administrative, project, and bookkeeping support. This position is well suited to someone who thrives in a varied role, stays organized under pressure, and takes pride in maintaining accurate records and smooth office operations. You will work closely with leadership and project staff to help keep schedules, documentation, reporting, and financial tasks on track in a detail-focused environment.<br><br>Responsibilities:<br>• Maintain project files, spreadsheets, and tracking records to support accurate documentation and reporting.<br>• Update information in internal project and administrative systems, ensuring records remain complete and current.<br>• Arrange meetings, manage calendars, and coordinate appointments to support efficient scheduling across the team.<br>• Provide administrative assistance to managers and project leaders by preparing documents, monitoring timelines, and following up on key tasks.<br>• Support the planning of company activities and business development initiatives through coordination and logistical assistance.<br>• Assist with routine bookkeeping duties, including receivables, invoicing support, and related financial record maintenance.<br>• Prepare quarterly marketing-related reports and verify that client information is accurate and up to date.<br>• Welcome visitors and couriers courteously while overseeing incoming and outgoing mail, deliveries, and front-office coordination.<br>• Help maintain office operations by arranging service requests, monitoring supply levels, and coordinating equipment or facility needs.
- 2026-11-11T00:00:00Z
- Mississauga, ON
- remote
- Temporary
- 24.00 - 25.00 CAD / Hourly
- <p>On behalf of our client, Robert Half is seeking an Administrative Assistant to join their team in Oakville, ON. This position is based on-site and focuses on providing comprehensive administrative and customer service support within a dynamic environment.</p> <strong>Job Responsibilities</strong> <ul><li>Register patients and maintain accurate records for all appointments.</li><li>Verify and confirm scheduled appointments with efficiency and attention to detail.</li><li>Contact patients by phone to provide appointment reminders and address inquiries.</li><li>Respond to incoming calls and deliver responsive customer service support.</li><li>Carry out a range of additional administrative tasks as assigned by management.</li></ul> <strong>Job Requirements</strong> <ul><li>Demonstrated experience in administrative support or a similar role.</li><li>Strong organizational skills with the ability to manage multiple priorities.</li><li>Excellent verbal communication and interpersonal abilities.</li><li>Proficiency in handling customer inquiries and providing information with clarity.</li><li>Attention to detail when managing records and scheduling tasks.</li></ul>
- 2026-11-13T00:00:00Z
- Kitchener, ON
- remote
- Permanent
- 50000.00 - 57000.00 CAD / Yearly
- <p>On behalf of our client, Robert Half is seeking an Administrative Assistant to join a scientific instrument manufacturing organization in Kitchener, ON. This on-site position offers the chance to support diverse business operations and contribute to a collaborative team environment. The role provides exposure to various aspects of the manufacturing industry and values proactive administrative support.</p> <strong>Job Responsibilities</strong> <ul><li>Deliver administrative assistance to management and multiple departments within the organization.</li><li>Organize and maintain job order files, ensuring all documentation remains current and accurate.</li><li>Process and monitor purchasing documents, purchase orders, and supplier information.</li><li>Coordinate activities related to filing, scanning, record management, and data entry.</li><li>Respond to incoming calls and welcome visitors, ensuring all interactions are handled courteously.</li><li>Oversee the management of mail, courier deliveries, and office correspondence.</li><li>Assist in scheduling meetings, preparing reports, and organizing office events or activities.</li><li>Support inventory, production, and purchasing teams with a variety of administrative tasks.</li><li>Monitor office supply levels and coordinate orders with vendors as needed.</li></ul> <strong>Job Requirements</strong> <ul><li>Minimum of 2 years of experience in administrative support, office coordination, or as an administrative assistant.</li><li>Background in manufacturing, industrial, construction, logistics, or operations environments is considered beneficial.</li><li>Demonstrated organizational skills with strong attention to detail.</li><li>Ability to manage multiple tasks and adhere to deadlines.</li><li>Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.</li><li>Effective communication skills and a commitment to excellent customer service.</li><li>Ability to maintain a welcoming and courteous approach with employees, clients, and visitors.</li></ul>
- 2026-11-12T00:00:00Z
- North York, ON
- remote
- Permanent
- 55000.00 - 70000.00 CAD / Yearly
- <p>We are looking for a highly organized and dependable Office Coordinator to support daily executive and office operations for a busy real estate brokerage in North York, Ontario. This position suits someone who can stay ahead of priorities, coordinate multiple activities at once, and maintain a careful and composed presence when dealing with confidential matters. The successful candidate will help streamline schedules, communications, documentation, and administrative processes so leadership can remain focused on business goals and client relationships.</p><p><br></p><p>Responsibilities:</p><p>• Oversee complex scheduling for senior leadership, evaluate incoming meeting requests, and adjust calendars to accommodate shifting priorities.</p><p>• Organize meetings with staff, clients, and external contacts by confirming logistics, preparing materials, and ensuring all participants are well informed.</p><p>• Review incoming messages and correspondence, prepare thoughtful responses when appropriate, and bring urgent items to leadership attention.</p><p>• Maintain clear tracking of deadlines, follow-ups, and outstanding commitments to support consistent execution of business priorities.</p><p>• Create, edit, and proofread presentations, reports, contracts, and other business documents with a high level of accuracy.</p><p>• Coordinate travel arrangements, including itineraries, bookings, and supporting documentation for business-related trips.</p><p>• Process invoices and expense submissions while keeping administrative records, files, and documentation up to date and well organized.</p><p>• Support the planning and execution of leadership sessions, company functions, and client-facing events.</p><p>• Contribute to special projects and recommend practical improvements that enhance office efficiency and administrative workflows.</p><p>• Handle sensitive business information with discretion and care at all times.</p>
- 2026-11-13T00:00:00Z
- North York, ON
- remote
- Temporary
- 26.00 - 30.00 CAD / Hourly
- <p>On behalf of our client, Robert Half is seeking an Account Clerk in North York, ON. This position offers a hybrid work arrangement with on-site responsibilities. The role focuses on supporting essential accounting functions within the organization.</p> <strong>Job Responsibilities</strong> <ul><li>Enter onboarding documentation and register new employee details in internal systems.</li><li>Update records to reflect employee departures and process related documentation.</li><li>Support billing by recording and managing billing information accurately.</li><li>Assist with bank reconciliation by entering data and matching transactions.</li><li>Prepare and post journal entries within the accounting system.</li><li>Maintain records and documentation to ensure accuracy and compliance.</li><li>Perform general data entry and contribute to various administrative or accounting tasks as needed.</li></ul> <strong>Job Requirements</strong> <ul><li>Demonstrated experience in accounting or clerical roles relevant to the responsibilities listed.</li><li>Familiarity with onboarding and offboarding processes for employees.</li><li>Ability to manage billing records and support reconciliation activities.</li><li>Competence in preparing journal entries and maintaining accounting documentation.</li><li>Attention to detail and accuracy in data entry.</li><li>Capability to work effectively in a hybrid work environment.</li></ul>
- 2026-11-13T00:00:00Z
- Toronto, ON
- remote
- Temporary
- 19.00 - 21.00 CAD / Hourly
- We are looking for a dependable Office Assistant to join a busy independent pharmacy in Ontario on a contract basis. This opportunity is ideal for someone who thrives in a fast-paced setting and can provide strong administrative support while helping keep daily operations organized. The initial term is 8 weeks, with the possibility of extension, and the successful candidate will play an important role in supporting non-clinical pharmacy activities.<br><br>Responsibilities:<br>• Manage incoming and outgoing fax communications and maintain accurate document organization for office records.<br>• Scan, sort, and file administrative and pharmacy-related documents in a timely and orderly manner.<br>• Monitor and log vaccine refrigerator temperatures twice each day to support proper record-keeping procedures.<br>• Receive supply shipments, verify items against orders, and ensure deliveries are checked in correctly.<br>• Arrange and follow up on medication drop-offs to help ensure patients receive their deliveries as scheduled.<br>• Assist with setting up straightforward digital tools, including electronic faxing and temperature tracking systems, as needed.<br>• Provide day-to-day administrative assistance across the pharmacy to help maintain smooth office operations.
- 2026-11-12T00:00:00Z
- Brantford, ON
- remote
- Permanent
- 63000.00 - 68000.00 CAD / Yearly
- <p>Our client, a well-established manufacturing organization, is seeking an experienced Accounts Receivable Specialist to join their finance team. This position will play a critical role in managing customer accounts, maintaining healthy cash flow, and ensuring accurate and timely collections in a fast-paced manufacturing environment.</p><p><br></p><p>The ideal candidate will have strong AR experience, excellent communication skills, and the ability to build positive relationships with customers while effectively managing collections and account reconciliations.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage the full accounts receivable cycle for a high-volume portfolio of customer accounts.</li><li>Generate and distribute customer invoices and statements accurately and on time.</li><li>Monitor aging reports and proactively follow up on overdue accounts.</li><li>Perform collections activities through phone, email, and customer correspondence.</li><li>Investigate and resolve invoice discrepancies, short payments, deductions, and billing issues.</li><li>Reconcile customer accounts and maintain accurate account records.</li><li>Process cash applications, wire transfers, EFTs, and other customer payments.</li><li>Work closely with Sales, Customer Service, Operations, and Accounting teams to resolve customer concerns.</li><li>Monitor customer credit limits and escalate potential credit risks when necessary.</li><li>Assist with month-end closing activities, AR reporting, and audit requests.</li><li>Prepare aging analyses and provide updates to management regarding outstanding receivables.</li><li>Support continuous improvement initiatives related to billing, collections, and cash application processes.</li></ul><p><br></p>
- 2026-11-09T00:00:00Z
- Concord, ON
- remote
- Permanent
- 50000.00 - 55000.00 CAD / Yearly
- We are looking for an Accounts Receivable Clerk to join a busy finance team. This position is suited to someone who takes a careful, organized approach to managing incoming payments, customer accounts, and billing records. The successful candidate will help maintain accurate financial information, support timely collections, and contribute to smooth day-to-day receivables operations.<br><br>Responsibilities:<br>• Prepare and issue customer invoices while confirming that billing details are complete and accurate.<br>• Record incoming payments promptly and apply cash receipts to the correct customer accounts.<br>• Reconcile account balances by investigating discrepancies and resolving outstanding items.<br>• Follow up with clients regarding overdue balances and carry out collection activities with strong attention to detail.<br>• Maintain detailed receivables records in spreadsheets and internal systems to support reporting and audit readiness.<br>• Work with internal teams to address payment concerns, clarify billing questions, and support account resolution.<br>• Review aged receivables regularly and escalate high-risk or long-outstanding accounts when needed.
- 2026-11-12T00:00:00Z
- Etobicoke, ON
- remote
- Temporary
- 30.40 - 35.20 CAD / Hourly
- We are looking for an experienced Office Manager to provide hands-on administrative and operational support for a busy team in Mississauga, Ontario. This Long-term Contract opportunity is ideal for someone who is highly organized, self-directed, and comfortable managing both executive support duties and day-to-day office coordination in a fast-paced environment. The successful candidate will bring strong judgement, attention to detail, and the ability to keep priorities moving smoothly while handling confidential information with professionalism.<br><br>Responsibilities:<br>• Provide senior-level administrative support by preparing documents, presentations, and correspondence for leadership and internal teams.<br>• Coordinate meetings, calendars, and office events while ensuring conference rooms and shared spaces are scheduled effectively.<br>• Manage expense submissions and reconciliation activities with accuracy, including follow-up on invoices and related records.<br>• Oversee daily office operations such as incoming mail, package handling, storage organization, and vendor coordination.<br>• Maintain a proactive working relationship with external service providers, including office facilities and storage partners, to support smooth operations.<br>• Partner with internal teams such as IT to address office needs, resolve issues promptly, and improve administrative processes.<br>• Create and maintain clear process documentation to support consistency, efficiency, and knowledge sharing across office functions.<br>• Communicate regularly with senior leadership by providing timely updates, coordinating requests, and supporting shifting business priorities.
- 2026-11-12T00:00:00Z
- Grimsby, ON
- remote
- Permanent
- 80000.00 - 90000.00 CAD / Yearly
- <p>On behalf of our client, Robert Half is seeking an Accounting & Administration Manager based in Grimsby, ON. This on-site role offers the opportunity to oversee all aspects of financial and administrative operations while working closely with senior leadership to support business performance. The position is well suited to individuals who enjoy managing a broad range of responsibilities and driving process improvements within the organization.</p> <strong>Job Responsibilities</strong> <ul><li>Direct the full scope of financial management, including budgeting, forecasting, and cash flow oversight.</li><li>Prepare monthly financial statements and management reports to support informed decision-making.</li><li>Analyze financial performance, investigate variances, and identify cost-saving opportunities.</li><li>Provide actionable financial insights and recommendations to leadership.</li><li>Manage working capital, monitor cash flow, and uphold financial controls.</li><li>Support capital expenditure planning and reporting activities.</li><li>Oversee the entire accounting cycle, including payables, receivables, general ledger, and reconciliations.</li><li>Supervise banking operations, payment processing, and period-end closings.</li><li>Handle payroll administration and ensure compliance with government remittances.</li><li>Coordinate tax compliance, audit preparation, and statutory reporting.</li><li>Maintain accurate financial records and implement robust internal controls.</li><li>Evaluate and improve existing accounting and administrative processes for efficiency.</li><li>Streamline workflows and implement automation where feasible.</li><li>Leverage accounting systems and technology, including AI-enabled solutions, to enhance reporting and information accessibility.</li><li>Oversee purchasing administration, vendor management, and supplier documentation.</li><li>Manage inventory financial records and monitor related costs.</li><li>Maintain operational and administrative databases accurately.</li><li>Coordinate employee benefit administration and related documentation.</li><li>Provide regular reporting and information to senior leadership.</li><li>Collaborate with leadership to support strategic business decisions and improve profitability.</li><li>Build and maintain relationships with suppliers, customers, auditors, and external service providers.</li><li>Identify and address financial and operational risks proactively.</li></ul> <strong>Job Requirements</strong> <ul><li>Demonstrated experience managing financial and administrative functions within an organization.</li><li>Strong background in full-cycle accounting, including accounts payable, receivable, payroll, and reconciliations.</li><li>Proficiency in preparing financial statements, management reports, and conducting financial analysis.</li><li>Ability to evaluate and improve accounting processes, with experience implementing workflow efficiencies and automation.</li><li>Familiarity with accounting systems, reporting tools, and technology solutions relevant to finance and administration.</li><li>Experience coordinating tax compliance, audit preparation, and statutory reporting.</li><li>Capacity to manage purchasing administration, vendor records, and inventory-related financial data.</li><li>Strong interpersonal skills for collaborating with senior leadership and external partners.</li></ul>
- 2026-11-13T00:00:00Z
- Waterloo, ON
- remote
- Permanent
- 52000.00 - 65000.00 CAD / Yearly
- We are looking for a Payroll Administrator to join a healthcare-focused organization in Waterloo, Ontario. In this role, you will help ensure employees and contractors are paid correctly and on schedule while maintaining accurate payroll records and supporting compliance requirements. This is an excellent opportunity for a detail-oriented individual who enjoys working collaboratively and contributing to a dependable payroll function. You will also play an important part in supporting staff inquiries and strengthening day-to-day payroll operations.<br><br>Responsibilities:<br>• Manage end-to-end bi-weekly payroll for a large and varied workforce, including salaried, hourly, unionized, and piece-rate employees.<br>• Review payroll registers and related reports to confirm accuracy, identify discrepancies, and resolve issues before payment is released.<br>• Ensure earnings, deductions, garnishments, vacation pay, and benefit-related adjustments are processed correctly and within required timelines.<br>• Work closely with Human Resources and other internal teams to keep employee payroll information current and properly documented.<br>• Prepare and distribute payroll-related documents, including records of employment, tax forms, remittances, and year-end slips such as T4s.<br>• Respond to questions from employees, external contacts, and government agencies by providing clear and timely payroll support.<br>• Generate payroll data, summaries, and supporting reports to assist with audits, reconciliations, and internal review needs.<br>• Contribute to process improvements that enhance service quality, accuracy, and overall operational efficiency.<br>• Carry out additional payroll and administrative duties as needed to support the broader team.
- 2026-11-12T00:00:00Z
- Waterloo, ON
- remote
- Temporary
- 30.00 - 35.00 CAD / Hourly
- <p>On behalf of our client, Robert Half is seeking a Payroll Administrator based in Stratford, ON. This opportunity is structured as a remote contract position. The successful candidate will play a key role in managing payroll operations for a non-union workforce of approximately 250 employees.</p><ul><li><strong>Job Responsibilities</strong>Maintain and update the in-house payroll system to ensure accuracy of pay rates, benefit premiums, and statutory deductions.</li><li>Enter employee data and coordinate integration with related systems.</li><li>Audit payroll records, investigate discrepancies, and resolve employee payroll issues, escalating as needed.</li><li>Monitor outstanding timesheets and verify that all hours are entered prior to payroll processing.</li><li>Reconcile payroll hours with the billing system to confirm correct billing for frontline staff.</li><li>Ensure payroll processes adhere to organizational policies and relevant employment legislation.</li><li>Support employee training and respond to inquiries related to payroll and timesheet data.</li><li>Prepare Records of Employment, manage year-end payroll processing, and issue required tax documents within specified timelines.</li><li>Review benefits programs with new hires and oversee timely enrolment and maintenance of benefit data.</li><li>Administer employee benefits, including enrolment, updates, and terminations, and coordinate payments to providers.</li><li>Assist with the administration of short and long-term disability programs.</li><li>Address employee benefit questions and liaise with insurance carriers to resolve concerns.</li><li>Participate in quality and continuous improvement initiatives aligned with agency programs.</li><li>Engage in proactive health and safety activities and report any risks or concerns to the supervisor.</li><li>Stay current with all policies, procedures, and legislation relevant to payroll and benefits administration.</li><li><strong>Job Requirements</strong>Minimum of 5 years of payroll experience.</li><li>Demonstrated ability to meet tight deadlines and effectively prioritize tasks.</li><li>Proficiency with Microsoft Office and related software applications.</li><li>Strong skills in problem solving, time management, and decision making.</li><li>Excellent interpersonal and communication abilities.</li><li>Experience managing payroll for both hourly and salaried employees in a non-union environment is an asset.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Toronto, ON
- remote
- Temporary
- 19.79 - 22.91 CAD / Hourly
- We are looking for a welcoming and organized Receptionist to support daily front-desk operations in Toronto, Ontario. This Long-term Contract opportunity is ideal for someone who enjoys helping visitors, managing communications, and keeping administrative tasks on track in a well-organized office setting. The successful candidate will bring strong customer service skills, attention to detail, and the ability to handle multiple priorities throughout the day.<br><br>Responsibilities:<br>• Greet visitors and create a positive first impression by providing courteous and efficient front-desk support.<br>• Manage a multi-line phone system, direct calls to the appropriate contacts, and take accurate messages when needed.<br>• Coordinate appointment bookings and maintain calendars to support smooth daily scheduling.<br>• Prepare, send, and respond to email communications in a clear, timely, and effective manner.<br>• Enter and update information accurately in internal records, spreadsheets, and office documents.<br>• Organize and maintain digital and paper filing systems so information is easy to access and up to date.<br>• Provide general administrative assistance using Microsoft Word, Excel, and Outlook to support office operations.
- 2026-11-13T00:00:00Z
- Vaughan, ON
- remote
- Temporary
- 25.00 - 30.00 CAD / Hourly
- <p>On behalf of our client, Robert Half is seeking a Receptionist based in Vaughan, ON. This on-site position involves acting as the first point of contact for visitors and supporting daily office operations. The role is offered as a contract position. </p> <strong>Job Responsibilities</strong> <ul><li>Welcome and assist visitors, employees, and contractors at the reception area.</li><li>Manage incoming calls and direct inquiries to the appropriate personnel.</li><li>Sort, distribute, and organize mail, packages, and deliveries.</li><li>Maintain a tidy and orderly reception and common areas.</li><li>Support HR and administrative teams with clerical tasks such as filing, scanning, photocopying, and data entry.</li><li>Provide general office assistance to various departments as requested.</li><li>Assist with packing, labeling, and moving office supplies and materials during office relocation.</li><li>Help set up and arrange workspaces and common areas at the new location.</li><li>Ensure safe and organized workspaces during relocation activities.</li><li>Perform other related duties as assigned, particularly those connected to the company move.</li></ul> <strong>Job Requirements</strong> <ul><li>Experience in a receptionist or administrative support role.</li><li>Ability to manage multiple tasks and prioritize responsibilities efficiently.</li><li>Strong communication and interpersonal skills.</li><li>Proficiency with standard office equipment and computer applications.</li><li>Attention to detail and organizational skills.</li><li>Capability to assist with physical tasks related to office relocation.</li><li>Demonstrated ability to maintain confidentiality and handle sensitive information.</li><li>Flexibility to support various departments as business needs arise.</li></ul>
- 2026-11-13T00:00:00Z
- Concord, ON
- remote
- Permanent
- 55000.00 - 60000.00 CAD / Yearly
- We are looking for a detail-oriented and approachable Receptionist to support daily front desk operations in Ontario. This role is ideal for someone who enjoys creating a positive first impression, keeping the reception area organized, and assisting with a range of administrative tasks. The successful candidate will help ensure visitors, employees, and deliveries are handled efficiently while contributing to a smooth and welcoming office environment.<br><br>Responsibilities:<br>• Welcome visitors and direct them appropriately while providing courteous and attentive service at the front desk.<br>• Respond to incoming questions in person, by phone, and through email, resolving routine matters and forwarding more complex concerns to the right team.<br>• Oversee access to the office by following entry procedures and supporting badge coordination for staff and guests.<br>• Keep the reception and common front office areas tidy, presentable, and ready for daily business activities.<br>• Arrange meeting room bookings, support parking coordination, and help manage visitor logistics throughout the day.<br>• Sort incoming mail, prepare outgoing packages, and coordinate courier pickups and deliveries.<br>• Track office supply levels, place replenishment requests when needed, and help maintain orderly storage of materials.<br>• Provide administrative assistance through data entry, document filing, and record organization to support office efficiency.
- 2026-11-13T00:00:00Z