8 results for Personal Assistant in Mississauga, ON

Executive Assistant

Cambridge, ON
onsite
Temporary
55000 - 65000 CAD / Yearly
Are you the person everyone turns to when something needs to get done? Do you manage calendars, coordinate meetings, solve unexpected problems, track down missing information, and somehow keep everything running smoothly while making it look easy? If so, we may have the perfect opportunity for you. We're looking for an Executive Assistant to support a senior leadership team and be the organizational force behind the scenes. Key Responsibilities<ul><li>Manage complex calendars, appointments, and scheduling priorities</li><li>Coordinate internal and external meetings, including preparing agendas and meeting materials</li><li>Draft, edit, and proofread correspondence, reports, presentations, and other business documents</li><li>Arrange travel, accommodations, and itineraries as required</li><li>Screen and prioritize emails, phone calls, and incoming requests</li><li>Prepare meeting minutes and follow up on action items</li><li>Support executive reporting and presentation preparation</li><li>Coordinate company events, leadership meetings, and special projects</li><li>Track deadlines and ensure timely completion of deliverables</li></ul>
2026-08-27T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
95000 - 100000 CAD / Yearly
We are looking for an Executive Assistant to provide dependable, high-level support within a busy healthcare organization. This position is suited to a highly experienced, detail-oriented candidate who can anticipate needs, manage sensitive information with care, and keep executive operations running smoothly. The successful candidate will bring strong judgement, excellent coordination skills, and the confidence to work effectively with senior leaders and board members. Responsibilities:• Oversee daily administrative activities for the executive office, ensuring priorities are organized and handled efficiently.• Review incoming requests, correspondence, and issues, then direct them appropriately so urgent matters receive prompt attention.• Prepare high-quality documents such as presentations, reports, letters, and briefing packages to support executive decision-making.• Arrange meetings, leadership forums, and special events by managing schedules, materials, logistics, and related services as needed.• Maintain the executive calendar, coordinate appointments, and organize travel plans, itineraries, and associated details.• Respond to confidential inquiries and communications with discretion and sound judgement.• Strengthen office workflows by identifying opportunities to improve administrative systems and operating processes.• Support the Board of Directors through meeting coordination, distribution of materials, and timely follow-up on administrative requirements.• Serve as a key point of contact between executive leadership, board members, and internal or external stakeholders when appropriate.
2026-09-01T00:00:00Z

Executive Assistant

Whitby, ON
onsite
Temporary
31.35 - 36.3 CAD / Hourly
We are looking for an experienced Executive Assistant to provide dedicated support to the President and C.E.O. and contribute to the effective operation of the executive office in Ontario. This Contract position calls for a highly organized and detail-oriented individual who can manage competing priorities, maintain strict confidentiality, and build strong working relationships with senior leaders, Board members, and external partners. The successful candidate will play an important role in coordinating executive activities, supporting governance processes, and helping the office run smoothly each day. Responsibilities: • Coordinate the President and C.E.O.’s schedule by arranging meetings, appointments, travel, and related logistics while adjusting plans to meet changing priorities. • Act as a key point of contact for internal and external stakeholders, ensuring communications are directed appropriately and responded to in a timely, attentive manner. • Prepare and organize executive materials such as correspondence, reports, presentations, forms, and meeting documents to support decision-making and daily operations. • Maintain accurate electronic and paper records, complete routine data entry, and safeguard sensitive information with a high degree of discretion. • Provide administrative support to the executive leadership team by organizing meetings, compiling agendas, and tracking follow-up items and deadlines. • Oversee the administration of Board of Directors and committee meetings, including scheduling sessions, assembling meeting packages, recording minutes, and monitoring action items. • Manage the Board portal by maintaining documents, user access, and content accuracy, while offering guidance and training to Board members and executive leaders on its use. • Assist with office coordination duties such as reception coverage, boardroom booking administration, office supply monitoring, expense-related support, and general executive office organization. • Contribute to special initiatives and events by coordinating logistics, supporting research and grant administration tasks, and assisting with reports, tracking, and documentation as needed.
2026-09-02T00:00:00Z

Administrative Assistant

North York, ON
remote
Temporary
23 - 25 CAD / Hourly
We are looking for an Administrative Assistant to support daily office operations and provide responsive service to internal and external contacts in Toronto, Ontario. This Long-term Contract opportunity is ideal for someone who is organized, detail-oriented, and comfortable managing communication, records, and administrative tasks in a fast-paced environment. The successful candidate will help keep workflows running smoothly by handling correspondence, maintaining accurate information, and supporting business teams with dependable administrative coordination. Responsibilities: • Manage incoming phone and email inquiries, respond professionally, and direct requests to the appropriate team members. • Provide courteous service to clients and stakeholders while handling both inbound and outbound communications. • Enter, update, and maintain information in internal records and databases with a high level of accuracy. • Prepare routine documents, reports, and presentations using Microsoft Excel, Outlook, and PowerPoint. • Coordinate administrative activities such as scheduling, follow-ups, and general office support to ensure efficient daily operations. • Monitor shared inboxes and correspondence channels to keep requests organized and addressed on time. • Support teams working in insurance-related processes by maintaining documentation and assisting with administrative follow-through. • Use HubSpot and other systems to track interactions, update records, and support communication workflows.
2026-09-01T00:00:00Z

Administrative Assistant

Woodbridge, ON
onsite
Temporary
30.4 - 32 CAD / Hourly
We are looking for an Administrative Assistant to provide reliable day-to-day support to a busy Major Projects team in Vaughan, Ontario. This Contract opportunity is well suited to someone who works well in a high-volume construction environment and can keep administrative activities organized and on schedule. The successful candidate will bring strong communication skills, solid judgement, and a confident command of Microsoft Office tools while working on-site Monday to Friday in an eight-hour shift. Responsibilities:• Provide daily administrative support to the Major Projects group, ensuring documents, correspondence, and team requests are handled accurately and promptly.• Manage incoming phone calls and emails, respond to routine inquiries, and direct matters to the appropriate team members when needed.• Maintain organized records, enter data with attention to detail, and keep project-related information current and easy to access.• Coordinate calendars, schedule appointments, and assist with meeting arrangements to support smooth daily operations.• Prepare, format, and update reports, letters, spreadsheets, and presentations using Microsoft Word, Excel, Outlook, and PowerPoint.• Support office activities in a fast-paced on-site construction setting while balancing shifting priorities and deadlines.• Communicate professionally with internal teams, external contacts, and site personnel to help keep administrative processes moving efficiently.
2026-09-01T00:00:00Z

Administrative Assistant

Burlington, ON
onsite
Temporary
24.225 - 25.5 CAD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Burlington, Ontario. This Long-term Contract opportunity is well suited to someone who is organized, detail-oriented, and comfortable managing a range of administrative tasks in a paper-based and team-focused environment. The successful candidate will help keep documentation accurate, support communication across teams, and contribute to the smooth coordination of office activities. Responsibilities: • Assemble and organize job documentation packages so materials are complete, accurate, and ready for use. • Examine maps and municipality-related details to confirm information is properly reflected in files and supporting documents. • Verify that each file contains all required records, forms, and supporting information before processing or distribution. • Create, update, and maintain routine reports to support tracking, administration, and office operations. • Manage incoming and outgoing correspondence through email, phone, and other office communication channels. • Work closely with office personnel and corporate contacts to share information and respond to administrative requests. • Carry out paper-based administrative duties, including document handling, record updates, and general clerical support. • Maintain organized filing systems to ensure records can be retrieved efficiently and kept up to date. • Learn and use company software through provided training to support administrative workflows and documentation tasks.
2026-09-02T00:00:00Z

Legal Assistant

Toronto, ON
onsite
Temporary
28.5 - 33 CAD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Toronto, Ontario on a Contract basis. This opportunity is ideal for someone with experience in employment law and/or civil litigation who can step in quickly and manage administrative and client-facing tasks with confidence. The successful candidate will help keep legal files organized, communications timely, and daily operations running smoothly during this immediate-start assignment. Responsibilities:• Perform legal assistant, clerical and administrative duties for two to three lawyers.• Handle incoming calls and emails professionally, direct inquiries appropriately, and provide responsive service to clients and internal stakeholders.· Draft various court and tribunal forms and arrange for the service and filing of all forms, corresponding documents and pleadings. • Prepare, format, and update legal and administrative documents using Microsoft Word, Excel, Outlook, and PowerPoint.• Maintain accurate electronic and manual records by entering data, tracking file details, and ensuring documentation is current.• Support litigation and employment law matters through file organization, correspondence management, and general administrative assistance.• Monitor inboxes and follow up on routine communications to help keep matters moving in a timely manner.• Assist with outbound communications to confirm appointments, gather information, and respond to routine requests.• Provide day-to-day administrative support that contributes to efficient office and case management during the contract term.Assist in preparation of briefs and records for trial and hearings, including formatting electronically in accordance with online court filing system specifications.
2026-08-21T00:00:00Z

Executive Assistant & Office Manager

North York, ON
onsite
Permanent
75000 - 90000 CAD / Yearly
We are looking for a highly organized Executive Assistant & Office Manager to support senior leadership while keeping daily office operations running smoothly in Toronto, Ontario. This position combines executive-level coordination with hands-on administrative oversight, requiring strong judgement, discretion, and a service-focused approach. The successful candidate will manage competing priorities, maintain efficient workflows, and help create a detail-oriented and well-organized workplace environment. Responsibilities: • Provide proactive administrative support to senior executives, ensuring schedules, priorities, and communications are managed efficiently. • Coordinate complex calendars, arrange meetings, and prepare materials to support leadership decisions and day-to-day operations. • Organize business travel, including itineraries, bookings, and related logistics, while anticipating changes and resolving scheduling conflicts. • Prepare, review, and submit expense reports with accuracy and in accordance with internal policies and timelines. • Oversee general office administration, including supplies, document handling, scanning, photocopying, and maintenance of organized records. • Support meeting delivery through virtual platforms such as Cisco Webex Meetings and assist with room setup or technical coordination as needed. • Maintain and update administrative information across business systems, including CRM and timekeeping or expense platforms such as Kronos, Concur, or ADP-related tools. • Act as a reliable point of contact for internal stakeholders, demonstrating strong attention to detail when working with C-suite leaders and cross-functional teams.
2026-08-11T00:00:00Z