42 results for Accounting Assistant in Mississauga, ON
Senior Accountant
- Burlington, ON
- onsite
- Permanent
-
90000 - 105000 CAD / Yearly
- <p>Our client is a well-established and growing manufacturing organization seeking an experienced Senior Accountant to join their Finance team. This is a hands-on role with a strong focus on job costing, project margin analysis, month-end reporting, and financial process improvement.</p><p><br></p><p>The successful candidate will work closely with Finance, Operations, Project Management, Engineering, and other key stakeholders to provide accurate financial information and support business decision-making.</p><p><br></p><p>Key Responsibilities</p><p>Operations & Job Costing</p><ul><li>Maintain accurate job costing and provide timely analysis of project margins, efficiency, and variances.</li><li>Support project reviews and identify opportunities to improve project profitability and margins.</li><li>Assist with quoting and pricing decisions by providing financial analysis and insight.</li><li>Manage annual SR&ED and other government grant applications, acting as the primary point of contact throughout the process.</li><li>Develop and enhance financial and operational KPIs in partnership with the Controller.</li><li>Provide financial insight and analysis to support operational and project-related decision-making.</li></ul><p>Finance & Accounting</p><ul><li>Manage the month-end close process and prepare accurate financial reporting, with a target close of approximately five business days.</li><li>Perform day-to-day transactional accounting activities and ensure the accuracy and completeness of financial records.</li><li>Manage job routing and job costing activities to ensure projects are accurately captured and reported.</li><li>Ensure compliance with applicable regulatory, government, and customer-mandated requirements.</li><li>Provide oversight of the day-to-day activities of the Finance team.</li><li>Maintain and strengthen internal controls and accounting processes.</li><li>Identify opportunities to improve financial processes, reporting, and overall efficiency.</li><li>Support the Controller with financial analysis, reporting, and ad hoc projects as required.</li></ul><p><br></p><p>Qualifications & Experience</p><ul><li>5+ years of progressive accounting experience, ideally within a project-based manufacturing environment.</li><li>Strong understanding of job costing, project accounting, margin analysis, and month-end close.</li><li>Experience with financial reporting, reconciliations, variance analysis, and general accounting.</li><li>Strong Excel skills and experience working with ERP/accounting systems.</li><li>Post-secondary education in Accounting, Business, Finance, or a related discipline preferred.</li><li>Excellent attention to detail, organization, and time-management skills.</li><li>Strong analytical and problem-solving abilities.</li><li>Comfortable working independently while also contributing to a collaborative team environment.</li><li>Strong communication skills and the ability to work effectively across Finance, Operations, Engineering, and Project Management.</li><li>A proactive mindset with a demonstrated ability to identify issues, improve processes, and take ownership.</li></ul><p><br></p>
- 2026-08-21T00:00:00Z
Bookkeeper
- North York, ON
- onsite
- Permanent
-
70000 - 80000 CAD / Yearly
- <p>We are looking for an experienced <strong>Bookkeeper </strong>to join our team in North York, Ontario. In this role, you will oversee the full cycle of accounting operations, ensuring accuracy and compliance with financial standards. This position is ideal for someone who is detail-oriented, thrives in a dynamic environment, and is comfortable managing financial records, payroll, and reconciliations.</p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Maintain and manage a full set of books, including accounts payable, accounts receivable, and general ledger.</p><p>• Prepare and reconcile balance sheets, ensuring accuracy and compliance with accounting standards.</p><p>• Handle payroll processing for a small team, reviewing and validating timesheets submitted by store managers.</p><p>• Generate and review financial statements, providing insights and recommendations to support decision-making.</p><p>• Oversee invoice processing, billing, and data entry to ensure timely and accurate recordkeeping.</p><p>• Utilize QuickBooks and other accounting software to manage financial data efficiently.</p><p>• Collaborate with the management team to implement and optimize in-house accounting systems.</p><p>• Perform intermediate-level tasks in Excel, such as data analysis and reporting.</p><p>• Ensure adherence to company policies and regulatory requirements in all accounting operations.</p><p>• Support year-end audit preparation and provide documentation as needed.</p>
- 2026-08-14T00:00:00Z
Intermediate Accountant
- Thornhill, ON
- onsite
- Temporary
-
27.7115 - 32.087 CAD / Hourly
- We are looking for an Intermediate Accountant to support corporate accounting and financial reporting activities for a real estate and property organization in Richmond Hill, Ontario. This Long-term Contract position is ideal for an accounting specialist who enjoys working across multiple finance functions and contributing to accurate, timely reporting. The successful candidate will play an important role in period-end close, account analysis, and continuous improvement initiatives within a collaborative and fast-paced environment.<br><br>Responsibilities:<br>• Manage month-end and year-end accounting tasks, including preparing reconciliations, recording accruals, tracking prepaid expenses, and posting necessary reclassifications within required timelines.<br>• Prepare financial statements, account analyses, and supporting working papers for assigned corporate entities and balance sheet accounts.<br>• Record, review, and reconcile recurring corporate accounting entries such as operating expenses and intercompany activity.<br>• Partner with teams across property accounting, treasury, accounts payable, financial planning and analysis, and asset management to support complete and accurate financial results.<br>• Investigate variances and resolve accounting discrepancies by reviewing supporting data and following up with relevant stakeholders.<br>• Contribute to stronger financial controls by identifying opportunities to streamline workflows, enhance reporting quality, and increase process efficiency through better use of systems and automation.<br>• Maintain well-organized documentation to support internal reporting requirements and year-end audit readiness.
- 2026-09-08T00:00:00Z
Accounts Payable Specialist
- Mississauga, ON
- remote
- Contract / Temporary to Hire
-
28.5 - 33 CAD / Hourly
- We are looking for an Accounts Payable Specialist to join our team in Mississauga, Ontario in a contract capacity with the potential for a permanent role. This role supports day-to-day payables operations, expense review, and month-end activities while helping maintain accurate financial records and strong vendor processes. The ideal candidate brings solid accounts payable experience, sound judgement, and the ability to work effectively across departments in a fast-paced environment.<br><br>Responsibilities:<br>• Manage the coding and processing of non-purchase-order invoices, obtain the required approvals, and coordinate weekly payment activity with the accounts payable support team.<br>• Review employee expense submissions in Concur, verify compliance with company policies, and approve eligible reimbursement claims in a timely manner.<br>• Prepare accounts payable accrual entries at month end to support accurate financial reporting and period close activities.<br>• Contribute to intercompany accounting by assisting with cross-charge invoicing, journal voucher preparation, and balance reconciliation during month-end and year-end close.<br>• Complete monthly reconciliations for prepaid expense accounts and investigate variances as needed.<br>• Support routine updates related to zero-cost transactions and help maintain accurate underlying records.<br>• Handle purchasing activities for office supplies that fall outside standard purchase order workflows.<br>• Assist with recurring trade compliance audit tasks by gathering documentation and helping validate transaction accuracy.<br>• Provide accounting and financial support to internal teams as needed and take on additional duties to help meet business priorities.
- 2026-09-16T00:00:00Z
Accounts Receivable Coordinator
- Etobicoke, ON
- onsite
- Permanent
-
60000 - 70000 CAD / Yearly
- We are looking for an Accounts Receivable Coordinator to support accurate invoicing, timely cash application, and dependable collections activity for our Ontario team. This position plays an important role in maintaining healthy cash flow by managing customer accounts, resolving discrepancies, and keeping records current. The successful candidate will bring strong attention to detail, sound judgement, and the ability to work confidently with billing and reconciliation processes in a fast-paced environment.<br><br>Responsibilities:<br>• Prepare and issue customer invoices with a high degree of accuracy, ensuring billing aligns with contracts, project details, and internal records.<br>• Apply incoming payments promptly and investigate unmatched receipts to keep account balances current and properly documented.<br>• Monitor outstanding balances, follow up with clients on overdue accounts, and carry out collection activities with strong attention to detail.<br>• Reconcile customer accounts by reviewing transactions, identifying variances, and resolving discrepancies in collaboration with internal teams and external contacts.<br>• Maintain complete and organized accounts receivable records, including payment activity, billing adjustments, and supporting documentation.<br>• Support project-based invoicing requirements by verifying billable information and preparing invoices that reflect approved terms and timelines.<br>• Use Microsoft Dynamics 365 ERP and related systems to process receivable transactions, update account information, and generate reports.<br>• Assist with month-end activities by preparing receivable summaries, reviewing aged accounts, and helping ensure financial data is accurate.
- 2026-09-15T00:00:00Z
Accounts Payable Analyst
- Mississauga, ON
- remote
- Temporary
-
30 - 32 CAD / Hourly
- <p>We are looking for an experienced Accounts Payable Analyst to join a busy finance team on a Contract basis. This opportunity is suited to a detail-oriented individual who can manage high-volume accounts payable activities across multiple entities while maintaining accuracy, timeliness, and strong financial controls. The role combines hands-on transaction processing with payment review, issue resolution, and day-to-day support for broader AP operations in a global environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage end-to-end accounts payable activities for multiple business entities, ensuring invoices, expenses, and payments are processed accurately and on schedule.</p><p>• Review and release payment batches, confirm banking information, and verify that payment amounts and currencies align with supporting documentation.</p><p>• Process a large monthly volume of supplier invoices, employee expense claims, non-purchase-order transactions, and corporate card charges while meeting service expectations.</p><p>• Apply correct coding to invoices and expenses, including general ledger accounts, budgets, and capital allocations, to support accurate financial reporting.</p><p>• Use ERP and expense management systems to complete payment processing, vendor history reviews, month-end activities, and data reconciliation tasks.</p><p>• Monitor transactions across a broad range of currencies and identify discrepancies related to payment details, exchange considerations, or supporting records.</p><p>• Support accounts payable operations across global entities, including reconciling entity-specific expenses and addressing invoices submitted in foreign languages.</p><p>• Partner with the Accounts Payable Manager and internal stakeholders to clear backlogs, resolve vendor concerns, and provide guidance to team members.</p><p>• Assist with month-end close requirements by completing reconciliations, adjustments, and follow-up items within tight reporting timelines.</p><p>• Contribute to evolving workflows and system integrations by helping maintain smooth processing and reliable controls across connected platforms.</p>
- 2026-09-10T00:00:00Z
Sr. Accountant
- Toronto, ON
- onsite
- Permanent
-
85000 - 100000 CAD / Yearly
- <p>Our client a growing consulting firm operating across Canada and the U.S. has a current opening for a Senior Accountant. The Senior Accountant will play a key role in ensuring accurate financial operations, with a focus on expense management, budgeting, cross-border compliance, and supervising junior staff.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Review and approve employee expenses (Canada/U.S.), ensuring policy and tax compliance (CRA/IRS); investigate discrepancies and analyze trends</li><li>Partner with department leaders on budgeting, forecasting, and variance analysis; provide actionable insights and flag overruns</li><li>Supervise and mentor junior accounting staff, including work review, task prioritization, and ongoing coaching</li><li>Support month-end and year-end close (journal entries, reconciliations, intercompany, fixed assets)</li><li>Assist with audits and preparation of financial statements under US GAAP and ASPE/IFRS</li><li>Ensure compliance with cross-border tax rules (HST/GST, PST, sales tax) and coordinate with external advisors</li><li>Drive process improvements and optimize ERP systems (e.g., Microsoft Dynamics Business Central)</li></ul>
- 2026-09-15T00:00:00Z
Project Accountant
- Toronto, ON
- onsite
- Temporary
-
20.5865 - 23.837 CAD / Hourly
- We are looking for a Project Accountant to join a finance team in Toronto, Ontario on a Long-term Contract basis. In this role, you will support project leaders and internal stakeholders with billing, cost control, financial tracking, and project administration across a portfolio of active assignments. This position is well suited to someone with strong attention to detail, solid Excel skills, and prior exposure to project-based accounting in a services setting. The initial term is expected to run for 3 to 6 months, with the possibility of extending into a permanent opportunity.<br><br>Responsibilities:<br>• Provide financial and administrative support to Project Managers from project kickoff through completion, helping maintain accurate records at each stage.<br>• Create and update project files in the accounting system to ensure budgets, billing details, and supporting information are current.<br>• Prepare and issue monthly client invoices with a focus on accuracy, timeliness, and alignment with project terms.<br>• Examine project financial results, identify variances or concerns, and share relevant insights with internal stakeholders.<br>• Process disbursements and project-related invoices each month while maintaining complete documentation.<br>• Coordinate sub-consultant invoicing activities, reconcile submitted charges, and monitor costs against approved project budgets.<br>• Facilitate timely payment to consultants in accordance with contractual payment practices and internal procedures.<br>• Assist project teams with budget preparation, financial analysis, and recurring or ad hoc reporting requirements.<br>• Maintain compliance with established accounting policies, procedures, and controls across all assigned projects.
- 2026-09-14T00:00:00Z
Receptionist & Office Assistant
- Toronto, ON
- onsite
- Permanent
-
50000 - 60000 CAD / Yearly
- <p>Robert Half Canada is supporting a client in the search for a <strong>Receptionist & Office Assistant</strong>. This opportunity is well suited to someone who is organized, approachable, and attentive to detail, with a strong commitment to providing professional front-office and administrative support.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Welcome visitors, clients, and team members in a professional and respectful manner</li><li>Answer, screen, and direct incoming phone calls and email inquiries</li><li>Maintain reception and common areas to support a clean, organized, and welcoming workplace</li><li>Manage incoming and outgoing mail, courier deliveries, and office shipments</li><li>Provide general administrative support, including data entry, filing, scanning, and document preparation</li><li>Schedule meetings, book boardrooms, and assist with calendar coordination</li><li>Order and track office supplies and support vendor coordination as needed</li><li>Assist with internal office operations and provide support to various departments</li><li>Maintain accurate records while handling sensitive information with discretion</li><li>Support special projects and other administrative tasks as assigned</li></ul><p><br></p>
- 2026-09-11T00:00:00Z
Accounts Receivable Specialist
- Mississauga, ON
- onsite
- Temporary
-
24 - 26 CAD / Hourly
- <p>We are looking for an Accounts Receivable Specialist to join our team on a contract basis in Brampton, Ontario. The ideal candidate will have strong experience in trade spend, rebate reporting and monitoring, customer account reconciliations, collections, and cash application. This role requires strong attention to detail, sound judgement, and a proactive approach to investigating discrepancies and maintaining accurate customer accounts. The successful candidate will help ensure the accurate tracking and reconciliation of trade spend and rebates while providing responsive service to internal and external stakeholders.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage outstanding receivables by contacting customers regularly, applying incoming payments accurately, and keeping account balances current.</p><p>• Monitor trade spend activity and rebate programs, ensuring transactions, deductions, accruals, and payments are accurately tracked and reported.</p><p>• Prepare and maintain trade spend and rebate reports, investigate discrepancies, and follow up on outstanding or unsupported deductions.</p><p>• Reconcile customer accounts, trade spend balances, rebates, and deductions, identifying variances and resolving discrepancies related to billing, receipts, or account activity.</p><p>• Carry out collection activities and prepare recurring accounts receivable reports in accordance with established timelines and business requirements.</p><p>• Monitor account activity to identify overdue payments, delays, short payments, deductions, and unusual trends, escalating concerns when required.</p><p>• Review customer deductions and validate them against approved trade promotions, rebate agreements, and supporting documentation.</p><p>• Maintain complete and accurate customer, trade spend, and rebate records, ensuring all documentation is organized and updated promptly.</p><p>• Prepare deposits, post receipts, and process payment transactions in accordance with company controls and accounting procedures.</p><p>• Respond to customer and internal stakeholder inquiries regarding invoices, payments, rebates, deductions, and account balances in a professional and service-oriented manner.</p><p>• Review aging reports regularly, prioritize follow-up activities, and support recovery efforts to improve collection performance.</p><p>• Contribute to month-end activities by preparing reconciliations, reports, and supporting documentation for financial reporting and audit requests.</p>
- 2026-09-16T00:00:00Z
Accounts Receivable Specialist
- Mississauga, ON
- onsite
- Permanent
-
70000 - 75000 CAD / Yearly
- <p>We are partnering with a growing organization to find an experienced Accounts Receivable Specialist to join their team. This is a full-cycle AR role with a strong focus on customer interaction, collections, and billing accuracy across both Canadian and U.S. accounts.</p><p>This position is ideal for a detail-oriented professional who thrives in a high-volume, fast-paced environment and enjoys being in a front-facing, customer-focused role.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage full-cycle accounts receivable for a portfolio of customers across North America</li><li>Generate and issue accurate invoices and monthly account statements</li><li>Process incoming payments (EFT, credit card, cheque) and apply accordingly</li><li>Perform regular account reconciliations and resolve discrepancies</li><li>Monitor aging reports and proactively manage collections to ensure timely payment</li><li>Follow up with customers on outstanding balances and resolve billing inquiries or disputes</li><li>Review and process credit applications</li><li>Support order processing and invoicing</li><li>Collaborate with internal teams (including Sales) to resolve billing or order-related issues</li><li>Support Controller with Month End close</li></ul><p><br></p>
- 2026-09-10T00:00:00Z
Jr. Administrative Assistant
- North York, ON
- onsite
- Temporary
-
18 - 18 CAD / Hourly
- We are looking for a Jr. Administrative Assistant to support day-to-day office operations for a contract opportunity based in Toronto, Ontario. This role is well suited to someone who communicates clearly, provides attentive service, and manages administrative tasks with accuracy and efficiency. The successful candidate will contribute to document handling, data administration, and client-facing support while helping the team maintain organized and responsive operations.<br><br>Responsibilities:<br>• Provide administrative support across daily office activities, ensuring tasks are completed accurately and on schedule.<br>• Enter, update, and maintain information in internal records and databases with a high level of attention to detail.<br>• Assist with preparing, photocopying, scanning, and organizing documents for internal use and distribution.<br>• Respond to customer and patient inquiries professionally, addressing routine issues and directing more complex matters appropriately.<br>• Contact patients as needed to share information, confirm details, or support follow-up activities.<br>• Support general office coordination by managing correspondence, filing, and other clerical duties as assigned.<br>• Help resolve service-related concerns by gathering information, communicating clearly, and escalating issues when required.
- 2026-09-15T00:00:00Z
Manager, Accounting & Reporting
- Woodbridge, ON
- onsite
- Permanent
-
95000 - 120000 CAD / Yearly
- <p>Robert Half is partnering with an organization seeking a <strong>Manager, Accounting & Reporting</strong> to lead core financial reporting, close processes, compliance, and team development activities. This role is ideal for an experienced accounting professional with strong technical expertise, leadership capability, and a focus on continuous improvement.</p><p><strong> </strong></p><p><strong>Key Responsibilities</strong></p><ul><li>Lead and oversee month-end and year-end close processes, including journal entries, account reconciliations, and financial statement preparation.</li><li>Prepare financial reports, forecasts, cash flow projections, and analysis to support executive leadership and Board reporting.</li><li>Perform revenue recognition analysis and ensure appropriate accounting treatment in accordance with ASPE.</li><li>Support annual budgeting and financial planning processes.</li><li>Review GST/HST filings and help ensure timely compliance with reporting requirements.</li><li>Monitor cash flow and treasury reporting activities.</li><li>Identify and implement process improvements, including optimization of SAGE 300 for reporting and operational efficiency.</li><li>Maintain compliance with ASPE and internal control policies.</li><li>Lead, mentor, and support development across finance team functions, including Accounts Payable, Accounts Receivable, and General Accounting.</li><li>Liaise with external auditors and support annual audit requirements.</li><li>Contribute to finance transformation, process enhancement, and automation initiatives.</li></ul><p><br></p><p><br></p>
- 2026-08-31T00:00:00Z
Property Accountant
- Thornhill, ON
- onsite
- Temporary
-
27.7115 - 32.087 CAD / Hourly
- We are looking for a Property Accountant to join a real estate and property organization in Richmond Hill, Ontario on a Long-term Contract basis. In this role, you will oversee accounting activities for a portfolio of properties while helping deliver accurate reporting, meaningful financial analysis, and dependable operational support. This opportunity is well suited to someone who enjoys working with detail-driven financial information, partnering with cross-functional teams, and identifying smarter ways to improve reporting and accounting processes.<br><br>Responsibilities:<br>• Manage complete accounting activities for an assigned property portfolio, including preparing journal entries, reconciling accounts, producing financial statements, and reviewing budget performance.<br>• Analyze monthly results by comparing actuals to forecasts and budgets, then explain notable variances and the factors influencing property performance.<br>• Provide accounting support for property transactions such as acquisitions, sales, refinancing, and related financing activities, including required financial setup and follow-up.<br>• Partner with teams across operations, corporate accounting, investor reporting, payroll, finance, acquisitions, and accounts payable to resolve questions and provide accurate financial insight.<br>• Contribute to broader portfolio reporting needs by supporting executive summaries, investor reporting packages, property tax matters, reconciliation activities, and lender-related requirements.<br>• Assist with external and investor-related audits by preparing supporting documentation, responding to requests, and helping ensure timely completion of deliverables.<br>• Prepare year-end working papers and schedules, and support the review of U.S. partnership tax return information for investors where required.<br>• Evaluate existing workflows and recommend practical improvements that enhance efficiency, strengthen controls, and support more effective reporting and analysis.
- 2026-09-08T00:00:00Z
Senior Manager, Assurance and Accounting
- Hamilton, ON
- onsite
- Permanent
-
95000 - 150000 CAD / Yearly
- <p><strong>Hybrid Work Environment | Path to Partnership | Strong Work-Life Balance</strong></p><p><br></p><p>Robert Half is partnering with a respected and growing public accounting firm in Hamilton, ON to recruit a<strong> Senior Manager, Accounting & Assurance</strong>. Reporting directly to the Partners, this leadership role offers an exceptional opportunity for an experienced CPA looking to take the next step in their career and work toward future partnership. This position is ideal for someone who enjoys building strong client relationships, leading engagement teams, mentoring staff, and contributing to the strategic direction of a firm. In return, you'll benefit from a collaborative culture, flexible hybrid work arrangements, and a clear path to Partner for long-term career advancement.</p><p><br></p><p><strong>Why Join?</strong></p><ul><li>Defined career progression with partnership potential</li><li>Hybrid work environment and flexible scheduling (2-3 days/week onsite)</li><li>Strong commitment to work-life balance</li><li>Opportunity to influence firm strategy and growth</li><li>Collaborative and supportive team culture</li><li>Diverse client base including charities, not-for-profits, and owner-managed businesses</li><li>Leadership role with meaningful client interaction and team development responsibilities</li></ul><p><strong>Key Responsibilities</strong></p><ul><li>Manage a portfolio of client relationships, ensuring exceptional service and identifying opportunities to provide value-added advice.</li><li>Lead complex audit, review, and compilation engagements from planning through completion.</li><li>Deliver high-quality assurance and accounting services while ensuring compliance with professional standards.</li><li>Review financial statements, tax returns, CRA correspondence, and other client deliverables.</li><li>Meet with clients to discuss financial results, tax matters, planning opportunities, and business initiatives.</li><li>Present financial statements at Annual General Meetings (AGMs), both virtually and in person.</li><li>Oversee engagement planning, scheduling, budgeting, and overall project financial performance.</li><li>Mentor, coach, and develop team members while fostering a positive and collaborative culture.</li><li>Participate in performance reviews and support the professional growth of staff.</li><li>Contribute to operational and strategic planning initiatives designed to enhance client service and firm performance.</li><li>Stay current on evolving accounting, assurance, and auditing standards and provide guidance on technical matters.</li><li>Support additional firm initiatives and leadership activities as required.</li></ul><p><br></p><p><strong>The Opportunity</strong></p><p>This is an outstanding opportunity for a public accounting professional who is ready to take on a broader leadership role while enjoying the flexibility and balance of a modern work environment. If you're looking for a firm that values professional growth, invests in its people, and offers a genuine pathway to partnership, we encourage you to apply.</p><p><br></p>
- 2026-08-20T00:00:00Z
Freight & Logistics Accountant
- Woodbridge, ON
- onsite
- Permanent
-
60000 - 75000 CAD / Yearly
- We are looking for a detail-oriented Freight & Logistics Accountant to support financial operations related to transportation, billing, and account administration. This position is well suited to someone who enjoys working with high-volume transactions, maintaining accurate records, and collaborating across teams to keep financial information current and reliable. The successful candidate will play an important role in reconciling accounts, processing invoices, and helping ensure timely handling of payables and receivables.<br><br>Responsibilities:<br>• Manage daily accounting activities connected to freight and logistics transactions, ensuring records are complete and accurate.<br>• Review and reconcile customer and vendor accounts to identify discrepancies and resolve outstanding issues promptly.<br>• Process incoming invoices and prepare billing documentation in accordance with established timelines and procedures.<br>• Support accounts payable and accounts receivable functions by posting transactions, tracking balances, and following up where needed.<br>• Enter financial and shipment-related data into accounting systems with a high degree of accuracy and attention to detail.<br>• Use Excel and Dynamics 365 Business Central to maintain reports, update records, and assist with routine financial analysis.<br>• Verify freight bills and related charges to confirm supporting documentation aligns with internal records and vendor information.<br>• Assist with administrative accounting tasks and contribute to process updates, including changes involving financial systems when required.
- 2026-08-26T00:00:00Z
Sr. Executive Assistant
- North York, ON
- onsite
- Permanent
-
110000 - 130000 CAD / Yearly
- We are looking for an experienced Executive Assistant to provide high-level support to a senior executive in Vaughan, Ontario. This position is central to keeping business priorities, communications, and daily activities running smoothly while also helping manage select personal matters with discretion and sound judgement. The successful candidate will bring strong organizational instincts, excellent communication skills, and the ability to anticipate needs in a fast-moving executive environment.<br><br>Responsibilities:<br>• Oversee a demanding executive calendar, prioritize competing requests, and coordinate meetings to protect time for key business objectives.<br>• Arrange detailed travel plans, including flights, ground transportation, accommodations, and backup plans for changes or disruptions.<br>• Manage personal appointments, errands, and time-sensitive requests to reduce distractions and support day-to-day efficiency.<br>• Serve as an experienced point of contact for senior leaders, board representatives, clients, and external partners, ensuring responsive and clear communication.<br>• Prepare meeting materials, capture decisions and follow-up items, and track progress on strategic initiatives to support executive accountability.<br>• Lead the planning of executive events, business dinners, leadership gatherings, and offsite sessions that strengthen relationships and alignment.<br>• Improve administrative workflows, document organization, and office processes to enhance efficiency across the executive function.<br>• Coordinate with other senior administrative staff to promote consistent support practices across the leadership team.<br>• Support confidential business activities such as due diligence coordination, secure document handling, vendor liaison, and expense review and submission.
- 2026-09-16T00:00:00Z