5 results for Executive Assistant in Markham, ON

Executive Assistant

Toronto, ON
onsite
Permanent
95000 - 100000 CAD / Yearly
We are looking for an Executive Assistant to provide dependable, high-level support within a busy healthcare organization. This position is suited to a highly experienced, detail-oriented candidate who can anticipate needs, manage sensitive information with care, and keep executive operations running smoothly. The successful candidate will bring strong judgement, excellent coordination skills, and the confidence to work effectively with senior leaders and board members. Responsibilities:• Oversee daily administrative activities for the executive office, ensuring priorities are organized and handled efficiently.• Review incoming requests, correspondence, and issues, then direct them appropriately so urgent matters receive prompt attention.• Prepare high-quality documents such as presentations, reports, letters, and briefing packages to support executive decision-making.• Arrange meetings, leadership forums, and special events by managing schedules, materials, logistics, and related services as needed.• Maintain the executive calendar, coordinate appointments, and organize travel plans, itineraries, and associated details.• Respond to confidential inquiries and communications with discretion and sound judgement.• Strengthen office workflows by identifying opportunities to improve administrative systems and operating processes.• Support the Board of Directors through meeting coordination, distribution of materials, and timely follow-up on administrative requirements.• Serve as a key point of contact between executive leadership, board members, and internal or external stakeholders when appropriate.
2026-09-01T00:00:00Z

Administrative Assistant

Burlington, ON
onsite
Temporary
24.225 - 25.5 CAD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Burlington, Ontario. This Long-term Contract opportunity is well suited to someone who is organized, detail-oriented, and comfortable managing a range of administrative tasks in a paper-based and team-focused environment. The successful candidate will help keep documentation accurate, support communication across teams, and contribute to the smooth coordination of office activities. Responsibilities: • Assemble and organize job documentation packages so materials are complete, accurate, and ready for use. • Examine maps and municipality-related details to confirm information is properly reflected in files and supporting documents. • Verify that each file contains all required records, forms, and supporting information before processing or distribution. • Create, update, and maintain routine reports to support tracking, administration, and office operations. • Manage incoming and outgoing correspondence through email, phone, and other office communication channels. • Work closely with office personnel and corporate contacts to share information and respond to administrative requests. • Carry out paper-based administrative duties, including document handling, record updates, and general clerical support. • Maintain organized filing systems to ensure records can be retrieved efficiently and kept up to date. • Learn and use company software through provided training to support administrative workflows and documentation tasks.
2026-09-14T00:00:00Z

Office Experience Assistant

Toronto, ON
onsite
Temporary
23 - 24 CAD / Hourly
We are looking for an Office Experience Assistant to help create a welcoming, organized, and efficient workplace in Toronto, Ontario. In this Long-term Contract position, you will support daily office operations, coordinate shared spaces, and assist employees and guests with a high level of professionalism. This opportunity is ideal for someone who enjoys administrative support, facilities coordination, and delivering a positive in-office experience within a consultancy environment. Responsibilities: • Keep common areas presentable and functional by checking shared spaces regularly, refreshing supplies, and preparing meeting rooms for daily use. • Track workplace supply levels across printers, collaboration areas, kitchens, and other shared zones, and arrange replenishment when needed. • Coordinate food service for meetings and internal gatherings, including delivery timing, room setup, presentation, and post-event cleanup. • Help maintain conference rooms by confirming layout readiness, ensuring essential materials are available, and providing basic assistance with room technology. • Identify facility concerns and work with vendors, building contacts, and internal office support teams to resolve maintenance issues promptly. • Support kitchen operations by refilling snacks and beverages, tidying appliances and counters, and monitoring inventory and equipment condition. • Assist with internal events by organizing room setup, signage, and related logistics to ensure a smooth employee experience. • Provide coverage for front-of-office and office support duties during busy periods, breaks, or team absences, including end-of-day close procedures. • Welcome visitors, manage sign-in and badge preparation, offer directions and amenities, and help coordinate guest access in line with security expectations. • Review incoming meeting and visitor support requests, respond to general inquiries, and connect employees or guests with the appropriate teams for timely assistance.
2026-09-08T00:00:00Z

Accounting Assistant

Niagara on the Lake, ON
remote
Temporary
22.8 - 26.4 CAD / Hourly
We are looking for an Accounting Assistant to join a wholesale distribution organization in Niagara, Ontario on a Long-term Contract basis. In this role, you will support the accuracy and timeliness of sales-related accounting records by managing data imports, validating transactional details, and preparing information for posting within Sage and related systems. The ideal candidate brings strong Excel skills, sound accounting knowledge, and a careful approach to reviewing data across multiple sales platforms. Responsibilities: • Enter, import, and export financial and sales information across Sage, Excel templates, and connected platforms while maintaining a high level of accuracy. • Retrieve daily sales activity and tip reporting from online systems for the applicable business entities and locations. • Organize raw data into standardized spreadsheets, refresh templates, and prepare files for accounting entry and invoicing. • Examine transactions for coding issues, incomplete information, invalid SKUs, payment discrepancies, and other exceptions, then identify items requiring correction. • Use Excel tools, including PivotTables, to analyze promotional activity and uncover irregularities that affect posting accuracy. • Match generic or unmapped items to the correct products or categories using established references and system records. • Create sales orders, promotional billings, and other required invoice entries in Sage based on validated data. • Complete manual postings for designated sales channels and maintain clear supporting records to ensure all entries are processed on schedule. • Raise pricing, system, platform, or master data concerns to the appropriate internal contacts and provide support for additional sales posting tasks as needed.
2026-09-14T00:00:00Z

Legal Assistant (Litigation)

Toronto, ON
onsite
Permanent
65000 - 70000 CAD / Yearly
Legal Assistant – Civil Litigation Location: Toronto, ON Employment Type: Full-Time, Permanent<ul><li>Salary: $65,000–$70,000 per annum</li><li>Annual Bonus: Eligible for an annual bonus. </li><li>Benefits: Comprehensive benefits coverage effective Day 1. </li><li>Vacation: 4 weeks annually. </li><li>Paid Time Off: 10 PTO days annually. </li><li>Work Arrangement: Hybrid – 3 days per week in the Toronto office</li></ul>Our client is a boutique law firm specializing exclusively in civil litigation and dispute resolution. The firm combines deep legal expertise, technology, and practical solutions to streamline the litigation process and deliver results for its clients. The firm offers an engaging, collaborative environment where individuals are encouraged to take ownership of their work and contribute to the success of the team. Key Responsibilities<ul><li>Prepare, revise, and proofread legal documents and correspondence; transcribe dictation as required. </li><li>Assist with the preparation of court documents for trials, hearings, applications, and motions, including motion records, factums, and requests to admit. </li><li>Manage incoming calls, respond to client inquiries, and provide professional client service. </li><li>Open, close, organize, and maintain confidential legal files in accordance with firm procedures. </li><li>Assist with docketing, billing, invoice preparation, and submission. </li><li>Provide comprehensive administrative support to the Partner, including calendar management, travel arrangements, and professional correspondence. </li><li>Coordinate meetings, including room bookings, audio-visual requirements, catering, and preparation of materials. </li><li>Manage multiple priorities effectively while maintaining accuracy, discretion, and attention to detail. </li><li>Support the broader team with additional administrative and litigation-related tasks as required. </li></ul>
2026-09-14T00:00:00Z