Office Coordinator Jobs in Maple Ridge, BC

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Coordinator - Office Services

Burnaby, BC
remote
Temporary
20.90 - 22.00 CAD / Hourly
We are looking for a dependable Coordinator - Office Services to support daily front-desk and workplace operations in Burnaby, British Columbia. This Contract position is ideal for someone who enjoys creating a welcoming office experience, keeping shared spaces organized, and responding calmly to day-to-day administrative needs. Working fully onsite, you will serve as a key point of contact for visitors, employees, and building-related requests while helping the office run smoothly. Responsibilities: • Welcome guests and staff at reception, manage visitor sign-in procedures, and issue access cards in accordance with office protocols. • Handle incoming calls and direct inquiries to the appropriate contacts while maintaining a courteous and helpful first impression. • Monitor the front entrance and coordinate building access by buzzing in approved visitors and responding to general reception needs. • Support office operations by tracking, ordering, and replenishing workplace and kitchen supplies to maintain a well-stocked environment. • Oversee shared areas such as the kitchen and coffee station, ensuring they remain tidy, functional, and ready for daily use. • Liaise with building security when parking-related concerns arise, including matters involving assigned stalls or visitor access. • Submit and follow up on property or maintenance requests through the designated ticketing system when facility issues occur. • Provide additional reception coverage and administrative assistance as needed to support business continuity during staffing gaps or urgent situations.
2026-11-09T00:00:00Z

Order Desk Coordinator

Abbotsford, BC
remote
Permanent
50000.00 - 60000.00 CAD / Yearly
Are you an organized, customer-focused professional who enjoys keeping orders moving, coordinating details, and ensuring customers receive exceptional service? Our client is looking for an Order Desk Coordinator to join their team in Abbotsford. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys working with customers and internal teams, and takes pride in accuracy and follow-through. The OpportunityIn this role, you will be responsible for coordinating customer orders from initial entry through to delivery, ensuring accurate information, timely communication, and smooth day-to-day operations. Working closely with customers, sales, logistics, warehouse, and other internal departments, you will play an important role in maintaining efficient order processing and a positive customer experience. The ideal candidate is detail-oriented, proactive, and comfortable balancing multiple priorities while maintaining a high level of accuracy. Key Responsibilities<ul><li>Receive, review, and process customer orders accurately and efficiently.</li><li>Enter orders into the company's internal systems and verify pricing, quantities, product details, and delivery requirements.</li><li>Coordinate order fulfillment, shipment scheduling, and delivery timelines with logistics, warehouse, and production teams as required.</li><li>Communicate with customers regarding order confirmations, availability, delivery updates, and any changes or delays.</li><li>Respond to customer inquiries and resolve order discrepancies in a timely and professional manner.</li><li>Maintain accurate customer records, order documentation, and system information.</li><li>Monitor outstanding orders and proactively follow up on issues to ensure deadlines are met.</li><li>Collaborate with sales and internal departments to ensure customer requirements are communicated clearly.</li><li>Assist with invoicing, purchase orders, reporting, and other administrative duties as needed.</li><li>Identify opportunities to improve order processing, communication, and overall workflow efficiency.</li></ul>
2026-11-07T00:00:00Z

Receptionist

Surrey, BC
remote
Temporary
22.00 - 24.00 CAD / Hourly
We are looking for a welcoming and highly organized Part Time Receptionist to support front-desk operations for a financial services office in Surrey, British Columbia. This Long-term Contract position is well suited to someone who enjoys creating a positive first impression, managing multiple administrative tasks, and responding calmly to changing priorities. The successful candidate will help keep the office running smoothly by coordinating visitors, mail, deliveries, supplies, and meeting support while providing dependable day-to-day service. Responsibilities:• Welcome employees, members, and guests in a detail-oriented manner and direct them appropriately upon arrival.• Oversee courier activity by receiving packages, recording deliveries, and ensuring items reach the correct recipients on time.• Handle incoming and internal mail by sorting, distributing, and maintaining accurate tracking records for office correspondence.• Arrange catering for meetings and workplace events, including placing orders and assisting with food setup when required.• Monitor office supply levels and replenish materials to support uninterrupted daily operations.• Issue and track security or visitor passes as needed while following office procedures.• Support parking-related arrangements and help coordinate access for visitors and staff when required.• Provide general reception and administrative assistance, including responding to calls, emails, and routine inquiries in a courteous and detail-oriented manner.• Step in during vacation or sick leave coverage periods to help maintain consistent front-desk and office support services.
2026-11-07T00:00:00Z

Administrative Assistant

Vancouver, BC
remote
Permanent
65000.00 - 70000.00 CAD / Yearly
Our client, a well-established professional services firm, is seeking a detail-oriented and dependable Administrative Assistant to join their small, quiet, and professional office. This position is ideal for someone who enjoys providing strong administrative support, working in an organized environment, and contributing to the smooth day-to-day operations of a close-knit team. Reporting to the Office Manager, the Administrative Assistant will support accountants and help maintain efficient office processes. Key Responsibilities Administrative Support<ul><li>Open and maintain client and administrative files, both physical and electronic</li><li>Close client and administrative files using records management and practice management systems</li><li>Prepare engagement letters and other correspondence from templates</li><li>Provide administrative support to accountants as needed</li><li>Assist with filing and records management</li></ul>Billing and Financial Administration<ul><li>Assist with posting accounts payable entries</li><li>Assist with monthly billing processes</li></ul>Office Coordination<ul><li>Process incoming and outgoing mail, including deliveries to the Post Office</li><li>Send faxes</li><li>Order office supplies and maintain inventory</li><li>Set up and clean up meeting rooms for client visits</li></ul>Other Duties<ul><li>Sanitize office equipment daily</li><li>Keep the kitchen stocked with snacks and refreshments</li></ul>
2026-11-09T00:00:00Z

Administrative Assistant

Vancouver, BC
remote
Permanent
59924.00 - 59925.00 CAD / Yearly
Our client, a respected research organization, is seeking an Administrative Assistant to support leadership within on of its busiest divisions. This is a diverse and fast-paced role that includes executive support, committee coordination, scheduling, records management, safety documentation, and document control. Responsibilities<ul><li>Provide administrative support to divisional leadership and committee members</li><li>Coordinate meetings, calendars, travel, and special events</li><li>Prepare correspondence, agendas, reports, and tracking spreadsheets</li><li>Support proposal submissions and maintain records in internal systems</li><li>Track and process safety documentation for scheduled experiments</li><li>Assist with beam scheduling coordination and communicate schedule updates</li><li>Support document management and quality control processes</li></ul>
2026-11-09T00:00:00Z

Administrative Assistant

Delta, BC
remote
Permanent
50000.00 - 60000.00 CAD / Yearly
Our client is seeking a dependable, detail-oriented Administrative Assistant to support the day-to-day operations of their business. This is an excellent opportunity for a well-rounded administrative professional who enjoys keeping things organized, managing a variety of responsibilities, and ensuring the office runs smoothly. Working directly with the business owner, you will play an important role in managing administrative functions, assisting with basic bookkeeping, coordinating payments, and maintaining accurate records. The ideal candidate is proactive, organized, trustworthy, and comfortable taking ownership of their responsibilities in a hands-on environment.Industry experience would be an asset, but a strong administrative background, attention to detail, and willingness to learn are equally important. Key Responsibilities� Provide day-to-day administrative support directly to the business owner.� Manage incoming and outgoing mail, general correspondence, and office documentation.� Prepare bank deposits, collect payments, and assist with payment processing.� Process accounts payable and ensure invoices and payments are handled accurately and on time.� Assist with basic bookkeeping and routine financial administration using Sage 50.� Maintain organized files, records, and documentation, ensuring information is accurate and up to date.� Support general office coordination and help manage the day-to-day needs of the business.� Monitor outstanding administrative tasks and follow through to ensure nothing is overlooked.� Handle confidential information with discretion and professionalism.� Identify administrative priorities and take initiative to keep operations running efficiently.
2026-11-07T00:00:00Z

6 results for Office Coordinator in Maple Ridge, BC