5 results for Office Administrator in Kitchener, ON

Payroll/Office Administrator

Cambridge, ON
onsite
Permanent
60000 - 70000 CAD / Yearly
We are seeking a detail-oriented and organized Payroll & Office Administrator to join our team in Cambridge. This role is responsible for supporting the day-to-day administrative operations of the office while assisting with payroll processing, invoicing, record management, and general office coordination. The ideal candidate is a self-motivated professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in delivering accurate and timely administrative support. Key Responsibilities<ul><li>Assist with the preparation, tracking, and processing of hourly employee payroll.</li><li>Maintain payroll records and ensure payroll information is entered accurately and on time.</li><li>Answer and direct incoming telephone calls in a professional manner.</li><li>Welcome and assist visitors, customers, and vendors.</li><li>Perform general administrative duties including filing, photocopying, scanning, mailing, and document preparation.</li><li>Receive, sort, and distribute incoming correspondence and prepare outgoing communications.</li><li>Maintain organized electronic and hard-copy filing systems.</li><li>Coordinate office supply inventory and arrange maintenance of office equipment as required.</li><li>Process and track customer invoicing and related documentation.</li><li>Prepare sales invoices and maintain accurate records within company systems.</li><li>Communicate with internal departments and external partners to gather and compile information as needed.</li><li>Provide administrative support to management and assist with special projects.</li><li>Perform other duties as assigned.</li></ul> Qualifications<ul><li>Minimum 1–3 years of administrative, office support, payroll, or clerical experience.</li><li>Strong verbal and written communication skills.</li><li>Excellent organizational and time-management abilities.</li><li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment.</li><li>Proficient with Microsoft Office Suite, including Word, Excel, and Outlook.</li><li>Strong attention to detail and commitment to accuracy.</li><li>Ability to work independently and collaboratively within a team environment.</li><li>Basic bookkeeping or accounting knowledge is considered an asset.</li><li>Experience supporting payroll functions is preferred.</li></ul>
2026-06-25T00:00:00Z

Administrative Assistant

Waterloo, ON
onsite
Contract / Temporary
23 - 26 CAD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in Waterloo, Ontario. This Long-term Contract opportunity is well suited to someone who enjoys creating an organized, welcoming environment while providing dependable administrative support across a range of functions. The successful candidate will help manage front-office activities, coordinate schedules and travel, and assist with routine financial and facility-related tasks. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, ensuring inquiries are handled professionally and efficiently. • Manage incoming telephone calls and route messages or requests to the appropriate contacts in a timely manner. • Coordinate courier pickups and deliveries and support meeting scheduling as needed. • Purchase and track office materials and equipment to help maintain smooth day-to-day operations. • Process administrative finance tasks, including reconciling corporate card expenses, recording donations, preparing deposits, and entering invoices for payment. • Arrange accommodations and local transportation for guests visiting the Waterloo, Ontario office. • Keep shared spaces such as meeting rooms, office areas, and the kitchen neat and ready for use, including light kitchen upkeep and dishwasher emptying. • Organize catering for meetings or office events when required and liaise with service providers for minor equipment repairs. • Provide general administrative assistance to the Director of People and Culture and contribute to overall office efficiency.
2026-07-10T00:00:00Z

Administrative Assistant

Cambridge, ON
onsite
Permanent
0 - 0 CAD / Yearly
We are seeking a top-tier Administrative Coordinator who brings a polished, professional presence and takes pride in delivering an exceptional front-office experience.This role is ideal for someone who is highly organized, detail-oriented, and thrives in a fast-paced environment. You’ll be the first point of contact and a key part of keeping day-to-day operations running smoothly. We are looking for someone who sets the standard when it comes to professionalism, communication, and client service. This is an in office position located in Cambridge, On. Key Responsibilities<ul><li>Answer, screen and route incoming phone calls.</li><li>Greet visitors in a professional manner</li><li>Communicate client requests and meeting changes to internal team members</li><li>Manage calendars, meeting room bookings and office correspondence.</li><li>Manage incoming and outgoing mail and deliveries</li><li>Perform data entry, filing and other administrative tasks as needed.</li><li>Monitor and restock office and kitchen supplies</li><li>Prepare and reset meeting rooms between appointments</li></ul>
2026-07-08T00:00:00Z

Administrative Assistant

Cambridge, ON
onsite
Permanent
45000 - 55000 CAD / Yearly
Administrative AssistantFinancial Services | Wealth Management | Full-TimeAre you an experienced Administrative Assistant with a background in financial services, wealth management, insurance, or investments? Do you enjoy being the trusted support person who keeps everything running smoothly behind the scenes while delivering an exceptional client experience?Our client is a well-established, owner-operated financial services practice known for its collaborative culture, approachable leadership team, and genuine appreciation for its employees. This is an opportunity to join a close-knit, professional team where your contributions will be valued and recognized every day.What You'll Be DoingAs a key member of the team, you will support the Financial Advisor and clients through a variety of administrative, operational, and client service activities, including:<ul><li>Prepare client files and meeting materials for financial planning appointments.</li><li>Complete and process insurance and mutual fund applications accurately and efficiently.</li><li>Ensure all documentation is complete, compliant, and submitted within required timelines.</li><li>Schedule appointments and manage calendars using Microsoft Bookings.</li><li>Coordinate and manage DocuSign documentation and client signatures.</li><li>Maintain organized electronic and paper client files.</li><li>Support client onboarding activities and ongoing service requests.</li><li>Communicate professionally with clients via phone, email, and in person.</li><li>Create and schedule social media content to support the firm's online presence.</li></ul>
2026-07-09T00:00:00Z

Payroll Administrator

Brampton, ON
onsite
Permanent
72000 - 82000 CAD / Yearly
We are currently seeking a detail-oriented and experienced Payroll Administrator to join our client's team. This role will be responsible for managing the full-cycle payroll process for a workforce of under 300 employees, including both hourly and salaried staff. Key Responsibilities<ul><li>Process full-cycle payroll for hourly and salaried employees on a regular basis</li><li>Prepare and submit Records of Employment (ROEs)</li><li>Complete payroll journal entries and ensure accurate reporting to accounting</li><li>Remit source deductions and ensure compliance with all regulatory requirements</li><li>Perform year-end payroll activities, including:</li><li>T4 and T4A preparation</li><li>RL1 preparation</li><li>Payroll reconciliations</li><li>Support the annual payroll audit process</li><li>Identify opportunities to enhance and streamline payroll processes</li><li>Ensure payroll practices remain compliant with applicable legislation and internal policies</li></ul>
2026-06-24T00:00:00Z