We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract basis in Guelph, Ontario. In this role, you will play a vital part in managing vendor payments, reconciling accounts, and supporting the finance team with various administrative duties. This position requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Process and ensure timely approval, entry, and payment of assigned vendor invoices in alignment with the payment schedule.<br>• Reconcile aged accounts payable to ensure accurate and up-to-date records for all payables.<br>• Maintain and update vendor records, ensuring accuracy and completeness of vendor information.<br>• Assist the finance team with tasks such as data entry, filing, scanning, invoice input, statement reconciliation, cheque runs, and processing refunds.<br>• Identify and support workflow process improvements within the finance department.<br>• Act as the primary point of contact for office visitors and manage office supply inventory, including recurring and ad-hoc purchases.<br>• Maintain cleanliness and organization in common office spaces, including the reception area and lunchroom.<br>• Handle incoming and outgoing mail and package deliveries efficiently.<br>• Provide general administrative support to various departments as needed.<br>• Collaborate on special projects and additional tasks as assigned by the Controller.
<p>Are you an experienced Accounts Payable professional passionate about making a positive difference in your community? Do you thrive in mission-driven organizations where your contributions directly support meaningful causes? If so, we have the perfect opportunity for you!</p><p><br></p><p>Our client, a respected Canadian not-for-profit organization, is seeking an Accounts Payable Specialist to join their team on a full-time, permanent basis. This role is your chance to combine your financial expertise with purpose by contributing to an organization dedicated to driving social impact.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>As an Accounts Payable Specialist, you’ll play an integral role in ensuring the organization’s financial processes operate efficiently. Your duties will include:</p><p>· Processing high-volume invoices accurately and on time, with a strong attention to detail.</p><p>· Managing expense reports, purchase orders, and vendor payments in compliance with organizational policies.</p><p>· Reconciling accounts payable transactions, resolving discrepancies, and ensuring data integrity.</p><p>· Preparing weekly and monthly reports for internal stakeholders.</p><p>· Assisting with month-end close processes related to accounts payable.</p><p>· Building and maintaining professional relationships with vendors, employees, and cross-functional teams.</p>
<p>Robert Half is partnered with a Canadian manufacturing organization who is hiring an Accounts Payable Administrator to their team. This is a full time permanent position located in the Georgetown area. The Accounts Payable Administrator will be reporting to the Controller and will be responsible for;</p><ul><li>Monitor AP inbox, process PO and non-PO invoices</li><li>Matching invoices with purchase orders and packing slips</li><li>Accurate coding invoices, obtaining approvals, and data entry of invoices into ERP</li><li>Prepare payment runs weekly via EFT, Wires and Cheques</li><li>Process employee expense reports </li><li>Follow up with vendors and perform vendor statement reconciliations </li><li>Support the Controller with Month End Close</li></ul>
<p>Our client is a leading manufacturer in Guelph, Ontario, committed to delivering quality products and maintaining a supportive, team-oriented workplace. They are seeking an <strong>Accounting Coordinator</strong> to join their finance team and play a key role in ensuring smooth financial operations.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Oversee the end-to-end accounts payable and accounts receivable processes, ensuring accuracy and timeliness.</li><li>Process and record invoices, bills, and payments in a precise and efficient manner.</li><li>Monitor financial reports related to receivables and payables, addressing any irregularities.</li><li>Resolve discrepancies by liaising with vendors and customers to maintain strong relationships.</li><li>Reconcile vendor statements and ensure proper account management.</li><li>Handle payments and manage banking activities, ensuring all transactions align with company policies.</li><li>Support month-end and year-end closing procedures by preparing accurate financial records.</li><li>Assist in audits and provide necessary documentation and information as required.</li><li>Collaborate with the accounting team to optimize financial workflows and cash flow management.</li></ul><p><strong>Qualifications</strong></p><ul><li>Post-secondary education in Accounting, Finance, or a related field.</li><li>1–3 years of experience in accounting or finance preferred.</li><li>Strong knowledge of accounts payable and receivable functions.</li><li>Proficiency with accounting software (e.g., QuickBooks, Sage, or similar) and MS Excel.</li><li>Excellent attention to detail, organizational, and communication skills.</li><li>Ability to work independently while contributing to a team environment.</li></ul><p><strong>What’s Offered</strong></p><ul><li>Competitive salary (commensurate with experience).</li><li>Comprehensive benefits package.</li><li>Opportunities for professional growth within a stable and reputable company.</li><li>A supportive, on-site team environment in a growing manufacturing business.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Assistant Controller to join our team in Ayr, Ontario. In this role, you will oversee critical accounting functions, manage project finances, and contribute to process optimization. This is an excellent opportunity to work in a dynamic environment with a diverse range of projects and responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Manage all monthly financial close activities, ensuring accuracy and timeliness </p><p>• Oversee project accounting for multiple active projects </p><p>• Develop and maintain 13-week cash flow forecasts, and assist in treasury functions such as leases, bonding, and equipment loan negotiations.</p><p>• Handle province-wide job agreements, including managing union remittances and addressing payroll complexities.</p><p>• Administer holdbacks and lien processes to ensure compliance with contractual and legal requirements.</p><p>• Lead and execute process improvement initiatives to enhance efficiency and accuracy within the accounting department.</p><p>• Support the integration of accounting information into the Eclipse system, ensuring consistency and completeness.</p><p>• Collaborate with auditors during year-end processes to facilitate accurate and efficient reporting.</p><p>• Coordinate financial activities across multiple entities, including operating companies and holding companies.</p>
We are looking for an experienced Bookkeeper and Office Manager to oversee financial operations and administrative functions for a dynamic organization in the beverage industry. This role requires someone with a strong attention to detail and a solid background in bookkeeping, financial reporting, and office management. Based in Milton, Ontario, this position offers the opportunity to work with a dedicated team and contribute to the company's financial health and operational efficiency.<br><br>Responsibilities:<br>• Maintain accurate financial records, including invoices, purchase orders, accounts payable and receivable, and payroll for a team of five employees.<br>• Perform bank reconciliations for multiple accounts and ensure timely resolution of discrepancies.<br>• Prepare and analyze financial reports, such as income statements, balance sheets, and cash flow statements.<br>• Monitor cash flow, assist with budgeting, and provide financial forecasting support.<br>• Ensure compliance with accounting standards and regulatory requirements.<br>• Manage foreign currency transactions and payments across multiple currencies, including Euro, New Zealand Dollar, and Australian Dollar.<br>• Utilize Microsoft Dynamics 365 for financial management and reporting, enhancing workflow automation and accuracy.<br>• Review and improve internal accounting procedures to optimize efficiency and maintain strong internal controls.<br>• Support year-end financial processes and collaborate with external accountants or auditors as needed.<br>• Oversee general office management tasks to ensure smooth day-to-day operations.
<p>We are seeking a skilled and detail-oriented Payroll & Accounts Receivable Administrator to join our clients' team. The successful candidate will play a crucial role in overseeing financial and administrative tasks, including managing accounts payable and receivable, processing payroll, and assisting with HR and benefits administration. If you have a strong background in bookkeeping, payroll, and administrative functions within a small office setting, we encourage you to apply.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Oversee and execute full-cycle Accounts Receivable (A/R) and Accounts Payable (A/P) processes.</li><li>Process payroll for a team of 35–50 employees using PayWorks software.</li><li>Prepare, review, and input employee timesheets (both handwritten and typed).</li><li>Facilitate EFT payments to vendors and manage employee expense reimbursements.</li><li>Accurately input and track A/R invoices and receipts while monitoring and following up on aging accounts.</li><li>Prepare statutory declarations and documents for holdback releases.</li><li>Assist in year-end reporting and preparation for the accountant.</li><li>Provide support for HR-related activities, including benefits administration.</li><li><br></li></ul>
<p>Robert Half is partnered with a boutique law firm who is in search of an Accountant to join their growing team. This is a full time permanent position located in the Halton Hills area. The Accountant will be responsible for the day-to-day financial operations of the firm, including billing, trust accounting, payroll, budgeting, and financial reporting. This role requires a solid understanding of legal accounting principles and trust compliance, along with the ability to work independently in a fast-paced legal environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain accurate records for client trust accounts and perform monthly reconciliations for trust and operating accounts</li><li>Process client billing, including time entry audits, invoice generation, and follow-ups</li><li>Manage accounts receivable and assist in collections as needed</li><li>Process accounts payable and prepare payments for vendors </li><li>Manage employee expenses </li><li>Support in preparing monthly, quarterly, and annual financial statements</li><li>Track budgets, forecast expenses, and provide financial insights to firm leadership</li><li>Administer payroll for the office employees</li><li>Work with external CPA or tax preparer to ensure timely filing of all tax documents</li><li>Maintain organized financial records for audit or review</li></ul><p><br></p><p><br></p>
<p><strong>About the Role</strong></p><p>Reporting directly to the CEO, the <strong>Chief Financial Officer (CFO)</strong> will play a pivotal role in shaping strategic financial decisions as part of the executive leadership team. This position offers the unique opportunity to succeed the current CFO transitioning into the Chief Operating Officer role—providing essential mentorship and continuity during your onboarding.</p><p>The successful candidate will oversee the financial health of the organization while driving strategic growth initiatives and operational efficiency. With a hands-on approach, you will serve as an advisor and partner to the CEO, COO, and other key leaders to ensure sustainable, long-term value creation.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Act as a strategic advisor to the CEO, COO, and other stakeholders.</li><li>Lead all aspects of <strong>finance, accounting, tax, and treasury</strong> functions, including non-financial areas as assigned.</li><li>Foster interdepartmental collaboration, ensuring alignment across sales, operations, IT, and other functions.</li><li>Develop and oversee the <strong>annual budgeting</strong> and forecasting processes.</li><li>Utilize data analytics and KPIs to drive insights and enable agile decision-making.</li><li>Manage cash flow, monitor financial covenants, and ensure <strong>GAAP-compliant financial reporting</strong>.</li><li>Oversee risk management initiatives and enhance financial controls to safeguard assets.</li><li>Partner with the leadership team to evaluate business performance and lead efforts on innovation and cost control.</li><li>Engage and coach a high-performing finance team, ensuring succession planning aligns with future goals.</li><li>Build and maintain relationships with external auditors, investors, and lenders.</li><li>Manage all aspects of <strong>public reporting</strong> to ensure compliance and transparency.</li><li>Oversee IT strategy in collaboration with IT teams to support business data and system integration.</li></ul><p><br></p><p><br></p>
Waterloo Region (kitchener, Waterloo, Cambridge), ON
onsite
Permanent
140000.00 - 160000.00CAD / Yearly
<p>We are looking for an experienced and strategic finance leader to join our executive team in Waterloo Region, Ontario. In this ON SITE Director of Finance role, you will oversee all financial operations, ensuring compliance, accuracy, and alignment with organizational goals. This position offers the opportunity to shape financial strategies, manage key relationships, and lead a high-performing team.</p><p><br></p><p>Responsibilities:</p><p>• Serve as a strategic partner to the President and executive team, providing financial insights to drive decision-making.</p><p>• Lead the development and management of financial forecasting, budgeting processes, and the preparation of comprehensive financial reports.</p><p>• Ensure the organization adheres to risk management and compliance frameworks, embedding these principles into daily operations.</p><p>• Oversee treasury functions, including cash flow forecasting, capital structure management, and banking relationships.</p><p>• Manage relationships with external auditors and tax advisors to ensure compliance and accuracy in financial matters.</p><p>• Establish and monitor key performance indicators (KPIs) and develop executive-level dashboards to track financial and operational performance.</p><p>• Recruit, train, and retain a skilled and motivated accounting team to support organizational objectives.</p><p>• Collaborate with cross-functional teams to develop and implement business performance metrics.</p>
