2 results for Systems Administrator in Waterloo, ON
Payroll Administrator
- Kitchener, Ontario
- onsite
- Permanent
-
75000 - 85000 CAD / Yearly
- <p>Our client, an established organization in the Kitchener-Waterloo area, is seeking a <strong>Payroll Administrator</strong> to join their team. This is an excellent opportunity for a detail-oriented payroll professional with experience managing <strong>multi-provincial payroll, including Quebec</strong>, who takes pride in ensuring employees are paid accurately and on time.</p><p><br></p><p>The Payroll Administrator will be responsible for the day-to-day administration of payroll, employee data maintenance, payroll reporting, government filings, payroll calculations, and responding to employee and management inquiries.</p><p><br></p><p>Must-Have Qualifications</p><ul><li><strong>Payroll experience using Oracle is required.</strong></li><li><strong>Minimum 2 years of payroll experience.</strong></li><li><strong>Experience processing multi-provincial payroll, including Quebec, is required.</strong></li><li><strong>Payroll Compliance Practitioner (PCP) designation is required.</strong></li><li>Strong understanding of Canadian payroll legislation and compliance requirements.</li><li>Strong attention to detail and accuracy.</li><li>Ability to manage confidential employee and financial information.</li><li>Excellent organizational skills and the ability to meet strict payroll deadlines.</li></ul><p>Key Responsibilities</p><p>Payroll Processing & Administration</p><ul><li>Collect, review, and validate employee hours and payroll submissions.</li><li>Calculate and input employee hours and other payroll-related information.</li><li>Enter payroll changes and employee updates for each pay period.</li><li>Provide payroll information and support to Branch Managers as required.</li><li>Process special payroll entries, including bonus payments and other adjustments.</li><li>Calculate statutory holiday pay and other payroll-related entitlements.</li><li>Calculate and process health benefit and pension payments.</li><li>Prepare and verify employee statements of earnings.</li><li>Run payroll reports and review information for accuracy.</li><li>Prepare and process payroll-related journal entries.</li><li>Ensure payroll is processed accurately and within established deadlines.</li><li>Process payroll across multiple Canadian provinces, including Quebec.</li></ul><p>Government Reporting & Compliance</p><ul><li>Complete and submit required government forms and documentation.</li><li>Prepare and submit Employment Insurance (EI) new hire reports.</li><li>Prepare and process Records of Employment (ROEs).</li><li>Assist with the preparation, reconciliation, and distribution of annual T4s.</li><li>Ensure payroll records and documentation are accurate and properly maintained.</li><li>Maintain compliance with federal and provincial payroll legislation.</li><li>Apply Quebec-specific payroll requirements as applicable.</li></ul><p>Banking Administration</p><ul><li>Support payroll-related banking administration and processes.</li><li>Maintain open communication with banking partners and internal stakeholders.</li><li>Respond to and resolve payroll-related banking inquiries and discrepancies.</li><li>Ensure payroll funding and banking information is accurate and timely.</li></ul><p><br></p>
- 2026-09-30T00:00:00Z
Payroll Administrator
- Waterloo, Ontario
- onsite
- Permanent
-
52000 - 65000 CAD / Yearly
- We are looking for a Payroll Administrator to support accurate and timely payroll operations for a busy healthcare organization in Waterloo, Ontario. This role is ideal for someone who combines strong technical payroll knowledge with a service-oriented approach when assisting employees and internal partners. You will play an important part in maintaining payroll accuracy, meeting legislative obligations, and contributing to efficient day-to-day administration.<br><br>Responsibilities:<br>• Manage end-to-end bi-weekly payroll processing for a varied workforce that includes salaried, hourly, unionized, and piece-rate employees.<br>• Review payroll registers and related reports to identify discrepancies, confirm accuracy, and resolve issues before payments are issued.<br>• Ensure employees, contractors, and other payees receive correct compensation within established deadlines.<br>• Prepare and maintain payroll-related records, including vacation balances, statutory deductions, garnishments, benefits, and other payroll adjustments.<br>• Work closely with Human Resources and other internal teams to keep employee information current and aligned with payroll requirements.<br>• Provide support for employment documentation and payroll forms, including records of employment, tax documents, and remittance-related paperwork.<br>• Respond to payroll inquiries from staff members and external agencies in a thorough and timely manner.<br>• Coordinate year-end payroll activities, including the preparation and distribution of T4 slips.<br>• Contribute to process improvements that strengthen payroll quality, compliance, and operational efficiency.
- 2026-09-28T00:00:00Z
