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2 results for Senior Executive Assistant in Waterloo, ON
- Guelph, ON
- onsite
- Permanent
- 80000 - 95000 CAD / Yearly
- <p>We are seeking an experienced <strong>Executive Assistant</strong> to provide high-level administrative and governance support to senior leadership and a Board of Directors. This role is ideal for a polished, highly organized professional who is comfortable working with executives, board members, and confidential information in a fast-paced environment. This is a hybrid opportunity located in Guelph.</p><p><strong>What you’ll do:</strong></p><ul><li>Provide senior-level administrative support to executive leadership and the Board of Directors</li><li>Coordinate <strong>Board and committee meetings</strong>, including scheduling, logistics, agendas, meeting materials and follow-up</li><li>Prepare and distribute <strong>Board packages</strong>, reports, presentations and other governance materials</li><li>Record and prepare <strong>Board and committee meeting minutes</strong>, tracking decisions and action items</li><li>Maintain Board calendars, records, policies and other governance documentation</li><li>Coordinate complex executive calendars, meetings and appointments</li><li>Draft and proofread correspondence, presentations and executive-level communications</li><li>Serve as a key point of contact between executives, Board members and internal/external stakeholders</li><li>Handle sensitive and confidential information with a high level of discretion</li><li>Support special projects and other executive-level initiatives as required</li></ul><p><br></p>
- 2026-10-08T00:00:00Z
- Burlington, ON
- onsite
- Temporary
- 24 - 25 CAD / Hourly
- We are looking for an Administrative Assistant to support day-to-day office operations in Burlington, Ontario. This Long-term Contract position is well suited to someone who enjoys organizing information, maintaining accurate records, and providing dependable administrative support across teams. The successful candidate will help keep documentation complete, prepare reports and correspondence, and contribute to the smooth coordination of office activities.<br><br>Responsibilities:<br>• Assemble and organize job documentation packages so materials are complete, accurate, and ready for use.<br>• Examine maps and municipal information to confirm files contain the appropriate supporting details.<br>• Review records and packets to ensure required documents and data are included before submission or distribution.<br>• Create, update, and maintain routine reports to support administrative tracking and office operations.<br>• Draft, manage, and respond to written communications in a clear and timely manner.<br>• Work closely with office personnel and corporate contacts to share information and support administrative needs.<br>• Complete a range of paper-based administrative tasks, including document handling and general office support.<br>• Maintain orderly filing systems and keep records easy to retrieve and up to date.<br>• Learn company software and follow established processes to complete administrative duties effectively.
- 2026-10-08T00:00:00Z