3 results for Payroll Administrator in Waterloo, ON

Payroll Administrator

Waterloo, Ontario
onsite
Permanent
52000 - 65000 CAD / Yearly
We are looking for a Payroll Administrator to support accurate and timely payroll operations for a busy healthcare organization in Waterloo, Ontario. This role is ideal for someone who combines strong technical payroll knowledge with a service-oriented approach when assisting employees and internal partners. You will play an important part in maintaining payroll accuracy, meeting legislative obligations, and contributing to efficient day-to-day administration. Responsibilities: • Manage end-to-end bi-weekly payroll processing for a varied workforce that includes salaried, hourly, unionized, and piece-rate employees. • Review payroll registers and related reports to identify discrepancies, confirm accuracy, and resolve issues before payments are issued. • Ensure employees, contractors, and other payees receive correct compensation within established deadlines. • Prepare and maintain payroll-related records, including vacation balances, statutory deductions, garnishments, benefits, and other payroll adjustments. • Work closely with Human Resources and other internal teams to keep employee information current and aligned with payroll requirements. • Provide support for employment documentation and payroll forms, including records of employment, tax documents, and remittance-related paperwork. • Respond to payroll inquiries from staff members and external agencies in a thorough and timely manner. • Coordinate year-end payroll activities, including the preparation and distribution of T4 slips. • Contribute to process improvements that strengthen payroll quality, compliance, and operational efficiency.
2026-09-25T00:00:00Z

Manager- Payroll & Benefits

Hamilton, Ontario
onsite
Permanent
100000 - 120000 CAD / Yearly
Our client is a Canadian-based company located in Hamilton, Ontario seeking a Manager, Payroll & Benefits to join their team and take ownership of payroll, benefits, pension administration and related HR processes for both Canadian and U.S. employees. Reporting to the Chief Financial Officer and Vice-President of Human Resources, this is a highly visible role that works closely with Finance, Human Resources, external consultants, benefit providers, pension trustees and government agencies. Key ResponsibilitiesPayroll Administration<ul><li>Administer Canadian and U.S. salaried payroll, ensuring accurate, timely and confidential processing.</li><li>Oversee Canadian hourly payroll administration in accordance with the collective bargaining agreement and applicable legislation.</li><li>Review payroll registers, coordinate payroll funding and maintain accurate payroll records.</li><li>Prepare and file annual payroll reporting, including T4s, T4As and U.S. Forms W-2.</li><li>Ensure compliance with payroll legislation, tax requirements, employment standards and company policies.</li></ul>Benefits Administration<ul><li>Manage the day-to-day administration of Canadian and U.S. employee benefit programs, including health, dental, life, disability and AD&D plans.</li><li>Administer short- and long-term disability claims, including coordination of return-to-work programs.</li><li>Lead annual benefit renewals, carrier negotiations and cost-containment initiatives.</li><li>Liaise with benefit providers, consultants, legal counsel and employees.</li><li>Reconcile benefit eligibility files, carrier invoices and management reports.</li><li>Administer Supplemental Unemployment Benefit (SUB) Plan requirements and regulatory filings.</li></ul>Pension Administration<ul><li>Serve as a member of the Company's Pension Committee.</li><li>Administer defined benefit, defined contribution and SIMPLE IRA pension plans.</li><li>Process pension transactions including retirements, enrolments, pension adjustments, lump-sum payments and benefit calculations.</li><li>Maintain pension records and ensure compliance with applicable legislation and filing requirements.</li><li>Prepare pension reports, funding schedules, benefit forecasts and regulatory filings.</li><li>Monitor pension funding requirements and support ongoing process improvements.</li></ul>Payroll Accounting & Financial Reporting<ul><li>Prepare and reconcile payroll, benefit and pension-related journal entries.</li><li>Reconcile payroll liabilities, source deductions, benefit premiums and pension contributions.</li><li>Process statutory remittances, including EHT, WSIB and other regulatory obligations.</li><li>Calculate monthly insurance premiums and prepare related payments.</li><li>Prepare weekly funding requirements for the Administrative Services Only (ASO) account.</li><li>Support monthly and year-end financial reporting.</li><li>Provide payroll, pension and benefit information for financial statement preparation.</li></ul>
2026-09-16T00:00:00Z

Accounts Payable Clerk

Burlington, Ontario
onsite
Permanent
50000 - 55000 CAD / Yearly
We are looking for an Accounts Payable Clerk to join a busy automotive organization in Burlington, Ontario. In this role, you will oversee invoice processing and payment activities while contributing to broader accounting support, reconciliations, and reporting tasks. The ideal candidate brings strong attention to detail, sound knowledge of accounting practices, and the ability to work effectively across multiple departments in a fast-paced setting. Responsibilities: • Review, code, and enter supplier invoices with accurate general ledger assignments and supporting documentation. • Verify invoice details against receiving records and related paperwork before releasing items for payment. • Prepare regular payment batches through electronic methods, cheques, and wire transfers while maintaining accuracy and proper approvals. • Reconcile vendor accounts, investigate variances, and keep outstanding balances current through ongoing monitoring of aged payables. • Liaise with internal departments such as Parts, Service, and Vehicle Operations to secure invoice authorization and resolve processing issues. • Handle floorplan-related payables, including vehicle purchase obligations, curtailment activity, and interest charges, ensuring records remain up to date. • Support month-end and year-end accounting activities by preparing accruals, journal entries, and account reconciliations. • Maintain organized electronic records for accounts payable and assist with audit schedules, bank reconciliations, intercompany balancing, and other finance tasks as needed.
2026-08-28T00:00:00Z