3 results for Office And Administrative in Kitchener, ON

Administrative Assistant

Burlington, ON
onsite
Temporary
24.225 - 25.5 CAD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Burlington, Ontario. This Long-term Contract opportunity is well suited to someone who is organized, detail-oriented, and comfortable managing a range of administrative tasks in a paper-based and team-focused environment. The successful candidate will help keep documentation accurate, support communication across teams, and contribute to the smooth coordination of office activities. Responsibilities: • Assemble and organize job documentation packages so materials are complete, accurate, and ready for use. • Examine maps and municipality-related details to confirm information is properly reflected in files and supporting documents. • Verify that each file contains all required records, forms, and supporting information before processing or distribution. • Create, update, and maintain routine reports to support tracking, administration, and office operations. • Manage incoming and outgoing correspondence through email, phone, and other office communication channels. • Work closely with office personnel and corporate contacts to share information and respond to administrative requests. • Carry out paper-based administrative duties, including document handling, record updates, and general clerical support. • Maintain organized filing systems to ensure records can be retrieved efficiently and kept up to date. • Learn and use company software through provided training to support administrative workflows and documentation tasks.
2026-09-02T00:00:00Z

Executive Assistant

Guelph, ON
onsite
Permanent
80000 - 95000 CAD / Yearly
About the OpportunityWe're seeking an experienced Executive Assistant who thrives in fast-paced environments and takes pride in being the trusted partner that keeps executives focused, organized, and prepared. In this highly visible role, you'll provide strategic administrative support to senior leadership while serving as a key liaison to the Board of Directors. If you're someone who anticipates needs before they arise, manages competing priorities with ease, and enjoys being at the center of important organizational initiatives, we'd love to hear from you. Key Responsibilities<ul><li>Provide comprehensive administrative support to C-suite executives</li><li>Manage complex calendars, meetings, appointments, and travel arrangements</li><li>Coordinate and support Board of Directors meetings, committee meetings, and annual general meetings</li><li>Prepare agendas, board packages, presentations, reports, and meeting materials</li><li>Record and distribute accurate meeting minutes and track follow-up actions</li><li>Serve as a primary liaison between executives, board members, staff, and external stakeholders</li><li>Draft and edit correspondence, reports, and other confidential communications</li><li>Maintain governance documentation and corporate records</li><li>Coordinate executive expense reporting and administrative processes</li><li>Assist with special projects, organizational initiatives, and event planning as required</li></ul>
2026-09-03T00:00:00Z

Executive Assistant

Cambridge, ON
onsite
Temporary
55000 - 65000 CAD / Yearly
Are you the person everyone turns to when something needs to get done? Do you manage calendars, coordinate meetings, solve unexpected problems, track down missing information, and somehow keep everything running smoothly while making it look easy? If so, we may have the perfect opportunity for you. We're looking for an Executive Assistant to support a senior leadership team and be the organizational force behind the scenes. Key Responsibilities<ul><li>Manage complex calendars, appointments, and scheduling priorities</li><li>Coordinate internal and external meetings, including preparing agendas and meeting materials</li><li>Draft, edit, and proofread correspondence, reports, presentations, and other business documents</li><li>Arrange travel, accommodations, and itineraries as required</li><li>Screen and prioritize emails, phone calls, and incoming requests</li><li>Prepare meeting minutes and follow up on action items</li><li>Support executive reporting and presentation preparation</li><li>Coordinate company events, leadership meetings, and special projects</li><li>Track deadlines and ensure timely completion of deliverables</li></ul>
2026-08-27T00:00:00Z