5 results for Office Manager in Kanata, ON

Office Administrator

Ottawa, ON
onsite
Permanent
65000 - 66000 CAD / Yearly
Robert Half is partnering with a client that's looking to add an Office Administrator to their team. This is a full-time/permanent role on site. Advantages:-Competitive salary (65K)-Full benefits + RRSP matching-3 weeks vacation + Christmas closure-Excellent culture Responsibilities: • Welcome employees, visitors, and clients with professionalism, creating a positive and well-organized front desk experience.• Keep the reception area, conference rooms, and shared office spaces clean, orderly, and ready for daily use.• Manage incoming and outgoing mail, packages, courier services, and deliveries with accuracy and efficiency.• Provide support for general office questions and assist with routine administrative tasks as needed.• Monitor office supply inventory and coordinate reordering to ensure essential items remain in stock.• Submit maintenance requests and collaborate with property management to address and resolve facility-related concerns.• Prepare boardrooms and meeting spaces, confirm audiovisual equipment is working properly, and restore rooms after meetings.• Arrange employee travel, including transportation, hotel accommodations, and itinerary coordination.• Partner with external IT vendors to assist with equipment orders, troubleshooting, and technology setup.• Support meetings and events by scheduling appointments, coordinating catering, working with vendors, and tracking office-related receipts and expenses.
2026-06-11T00:00:00Z

Finance Manager

Ottawa, ON
remote
Contract / Temporary
35 - 45 CAD / Hourly
Robert Half Management Resources is the worldwide leader in specialized consulting and staffing services for senior-level accounting, finance and business systems professionals. Our not-for-profit client requires a hands-on Controller for a 2-month contract. This role is responsible for leading year-end close and audit, maintaining internal controls, and ensuring timely payments. The Controller also ensures compliance with regulatory and organizational financial requirements. The Controller’s duties will include: · Overseeing financial operations, including month-end and year-end close processes, project accounting, reconciliations and documentation of financial procedures and controls.· Manage the year-end audit and support the preparation of financial statements and internal financial reporting· Ensuring timely and accurate invoice processing, employee expense reimbursements, and vendor payments· Overseeing cash receipts, bank reconciliations, and cash control processes· Reviewing and approving payroll journal entries and ensure payroll-related processes are completed accurately and on time· Other relevant duties as required
2026-06-10T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
26.125 - 30.25 CAD / Hourly
We are looking for an Executive Assistant to support senior leadership for a not-for-profit organization in Ottawa, Ontario. This Long-term Contract opportunity is ideal for a highly organized individual who can coordinate executive priorities, maintain smooth day-to-day operations, and communicate confidently with internal and external contacts. The successful candidate will bring strong administrative judgment, a solid understanding of governance-related practices, and the ability to manage multiple tasks with accuracy and discretion. Responsibilities: • Coordinate complex calendars, schedule appointments, and organize meetings to ensure executive priorities are managed efficiently. • Prepare meeting materials, support governance-related documentation, and help maintain organized records for leadership activities. • Serve as a reliable point of contact for clients, stakeholders, and internal teams, handling correspondence with tact and care. • Arrange business travel, including itineraries, accommodations, and related logistics, while ensuring plans align with executive schedules. • Complete and reconcile expense claims accurately using designated expense management tools and internal procedures. • Support virtual and in-person meetings through platforms such as Cisco Webex Meetings and assist with general meeting logistics. • Maintain administrative documentation, including scanning, photocopying, and filing materials as needed for executive and organizational use. • Provide general executive support by tracking follow-ups, coordinating administrative details, and helping leadership stay organized and informed.
2026-06-10T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
22.1635 - 25.663 CAD / Hourly
We are looking for an Executive Assistant to support senior leadership within a non-profit organization in Ottawa, Ontario. This Contract position is well suited to a highly organized, detail-oriented individual who can manage competing priorities, coordinate executive activities, and maintain strong administrative processes in a fast-paced environment. The successful candidate will bring strong communication skills, sound judgement, and the ability to handle confidential matters with discretion. Responsibilities: • Coordinate complex calendars for senior executives, ensuring meetings, priorities, and schedule changes are managed smoothly. • Arrange business travel, prepare itineraries, and support related logistics to keep executive plans running efficiently. • Process and reconcile expenses in a timely manner using approved reporting tools and internal procedures. • Organize virtual meetings and events through online platforms, including scheduling, meeting preparation, and follow-up support. • Maintain accurate administrative records and assist with document preparation, formatting, scanning, and distribution. • Provide day-to-day support to leadership by tracking action items, responding to requests, and helping move priorities forward. • Update and maintain information within relevant systems, including contact and relationship management platforms. • Assist with timekeeping or administrative coordination tasks as needed to support departmental operations.
2026-06-10T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
31.6635 - 36.663 CAD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a respected non-profit organization in Ottawa, Ontario. This Contract position is well suited to someone who thrives in a fast-paced environment, manages competing priorities with confidence, and brings strong judgement to executive-level support. The successful candidate will play a key role in coordinating administrative activities, maintaining schedules, and ensuring day-to-day operations run smoothly while supporting interactions with external stakeholders, including political representatives. Responsibilities: • Coordinate complex calendars, meetings, and appointments for directors and senior leaders, ensuring schedules are organized and priorities are managed effectively. • Arrange travel plans, meeting logistics, and event details, including virtual coordination through online meeting platforms and related administrative preparation. • Provide day-to-day administrative support to leadership by preparing documents, organizing correspondence, and maintaining accurate records and reports. • Track action items, deadlines, and follow-up requirements to help leadership stay informed and aligned on key activities. • Support communications and meeting coordination involving external partners, including government or political contacts, with professionalism and discretion. • Process expense claims, administrative documentation, and related reporting in a timely and accurate manner using relevant systems and tools. • Prepare, scan, copy, and organize materials for meetings, presentations, and executive review. • Maintain confidential information with a high level of care while supporting smooth office and leadership operations.
2026-06-10T00:00:00Z