2 results for Office And Administrative in Kanata, ON

Administrative Assistant

Ottawa, ON
onsite
Contract / Temporary
24.5385 - 28.413 CAD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a busy downtown office in Ottawa, Ontario. This Long-term Contract position is well suited to someone who can manage daily administrative priorities with minimal supervision while maintaining a thorough and responsive approach. The successful candidate will contribute to smooth office operations by coordinating schedules, preparing documents, and supporting internal communication activities. Responsibilities: • Organize meetings and appointments, including booking times, confirming attendance, and ensuring schedules remain up to date. • Manage calendars for team members and help balance shifting priorities across daily and weekly commitments. • Prepare, format, and revise briefings, correspondence, and other administrative documents with a high level of accuracy. • Review, submit, and track expense claims in accordance with established processes and deadlines. • Provide support for corporate communication activities by assisting with drafting, formatting, and distributing materials as needed. • Respond to inbound inquiries by phone and email, direct requests appropriately, and provide courteous client service. • Enter and maintain administrative data in office records, spreadsheets, and related tracking tools. • Support general office coordination by handling routine administrative tasks independently and following up on outstanding items.
2026-05-12T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
25.3365 - 29.337 CAD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support. This Contract position is well suited to an organized individual who can manage shifting priorities, coordinate executive schedules, and maintain clear communication across teams. The successful candidate will bring strong organizational abilities along with confidence using business tools such as PowerPoint, Microsoft Teams, and Excel. Responsibilities: • Coordinate meetings and appointments for senior leadership, ensuring calendars are accurate and priorities are managed effectively. • Prepare meeting agendas, capture detailed minutes, and distribute follow-up information to support timely action items. • Draft and send clear correspondence on behalf of executives while maintaining a high standard of accuracy and discretion. • Organize digital and physical records so that documents are easy to access, update, and track. • Support travel planning, itinerary coordination, and related administrative arrangements as required. • Process expense submissions and assist with reporting to help maintain accurate financial records. • Use collaboration and productivity platforms such as Microsoft Teams, PowerPoint, Webex, and Excel to support day-to-day executive operations. • Handle general administrative tasks, including scanning, photocopying, and other office support activities tied to executive needs.
2026-05-12T00:00:00Z