Office Administrator Jobs in Kanata, ON

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Executive Assistant

Ottawa, ON
onsite
Contract / Temporary to Hire
27.7115 - 32.087 CAD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in Ottawa, Ontario through a contract opportunity with the potential to become permanent. This position is well suited to a highly organized individual who can coordinate board and committee activities, manage complex schedules and travel, and maintain clear communication across multiple stakeholders. The successful candidate will bring strong technical skills, sound judgment, and the ability to keep administrative operations running smoothly in a fast-paced executive environment. Responsibilities: • Coordinate board and governance activities, including preparing meeting materials, organizing agendas, and supporting follow-up actions. • Provide administrative support to executives by managing calendars, arranging meetings, and responding to shifting priorities. • Organize domestic and international travel plans, including itineraries, bookings, and related logistics. • Record accurate meeting minutes for board, committee, and leadership discussions, then distribute documentation in a timely manner. • Support committee operations by scheduling sessions, maintaining records, and tracking outstanding items. • Prepare and process expense reports and other administrative documentation with a high level of accuracy. • Use tools such as SharePoint, Zoom, Microsoft Teams, Outlook, and Webex to support communication, document management, and virtual meetings. • Handle general executive assistant duties, including document scanning, photocopying, correspondence support, and coordination of day-to-day office activities.
2026-10-27T00:00:00Z

Bookkeeper

Kanata, ON
onsite
Permanent
75000 - 80000 CAD / Yearly
Robert Half is partnering with an organization that's looking to add a Bookkeeper to their team in Kanata. This is a full-time/permanent role on site. Advantages:-Competitive salary (75-80K)-Full benefits + RRSP/DPSP-3 weeks vacation + closed between Christmas/NYE-Free parking -Excellent team Responsibilities:• Manage full-cycle bookkeeping activities, including supplier payments, customer receipts, deposits, and daily financial transaction processing with a high level of accuracy.• Reconcile banking, credit card, and general ledger accounts regularly, ensuring records are complete and backed by clear supporting documentation.• Administer payroll, maintain payroll files, and assist with scheduled remittances and recurring statutory submissions in compliance with Canadian requirements.• Prepare and track purchase orders based on approved business needs, assigning costs correctly to projects, departments, or inventory locations.• Communicate with suppliers to resolve pricing questions, delivery concerns, billing inconsistencies, product returns, and credit requests.• Maintain accurate vendor, product, and pricing information while supporting inventory record reviews against departmental physical count results.• Monitor job costing details and prepare variance reporting to highlight spending concerns, coding errors, or omitted costs requiring follow-up.• Generate customer invoices from approved service or project documentation, record incoming payments, and follow up professionally on outstanding balances.• Partner with teams across construction, service, sales, yard or shop, store, and administration to keep source documents complete and financially accurate.
2026-10-23T00:00:00Z

2 results for Office Administrator in Kanata, ON