5 results for Executive Assistant in Kanata, ON

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
33 - 38 CAD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a respected non-profit organization in Ottawa, Ontario. This Long-term Contract opportunity is ideal for someone who brings strong organizational abilities, sound judgement, and a solid understanding of governance practices. In this role, you will coordinate executive priorities, manage administrative activities, and serve as a detail-oriented point of contact for internal and external stakeholders. Responsibilities:• Coordinate complex calendars, schedule meetings, and ensure executives are fully prepared for upcoming commitments.• Act as a key liaison with clients, partners, board members, and other stakeholders while maintaining a detail-oriented and responsive approach.• Arrange travel plans, including itineraries and related logistics, to support executive schedules efficiently.• Prepare, review, and submit expense claims with accuracy and in accordance with organizational procedures.• Organize meeting materials, distribute documentation, and support governance-related activities as required.• Maintain records, correspondence, and administrative files in an orderly and confidential manner.• Support virtual and in-person meetings using collaboration tools and provide general administrative assistance to senior leaders.• Assist with document handling tasks such as scanning, copying, and preparing materials for distribution.
2026-07-03T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
31 - 35 CAD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a respected non-profit organization in Ottawa, Ontario. This Contract position is well suited to someone who thrives in a fast-paced environment, manages competing priorities with confidence, and brings strong judgement to executive-level support. The successful candidate will play a key role in coordinating administrative activities, maintaining schedules, and ensuring day-to-day operations run smoothly while supporting interactions with external stakeholders, including political representatives. Responsibilities:• Coordinate complex calendars, meetings, and appointments for directors and senior leaders, ensuring schedules are organized and priorities are managed effectively.• Arrange travel plans, meeting logistics, and event details, including virtual coordination through online meeting platforms and related administrative preparation.• Provide day-to-day administrative support to leadership by preparing documents, organizing correspondence, and maintaining accurate records and reports.• Track action items, deadlines, and follow-up requirements to help leadership stay informed and aligned on key activities.• Support communications and meeting coordination involving external partners, including government or political contacts, with professionalism and discretion.• Process expense claims, administrative documentation, and related reporting in a timely and accurate manner using relevant systems and tools.• Prepare, scan, copy, and organize materials for meetings, presentations, and executive review.• Maintain confidential information with a high level of care while supporting smooth office and leadership operations.
2026-07-03T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
22 - 25 CAD / Hourly
Our client is looking for an Executive Assistant to support senior leadership within a non-profit organization in Ottawa, Ontario. This Contract position is well suited to a highly organized, detail-oriented individual who can manage competing priorities, coordinate executive activities, and maintain strong administrative processes in a fast-paced environment. The successful candidate will bring strong communication skills, sound judgement, and the ability to handle confidential matters with discretion. Responsibilities:• Coordinate complex calendars for senior executives, ensuring meetings, priorities, and schedule changes are managed smoothly.• Arrange business travel, prepare itineraries, and support related logistics to keep executive plans running efficiently.• Process and reconcile expenses in a timely manner using approved reporting tools and internal procedures.• Organize virtual meetings and events through online platforms, including scheduling, meeting preparation, and follow-up support.• Maintain accurate administrative records and assist with document preparation, formatting, scanning, and distribution.• Provide day-to-day support to leadership by tracking action items, responding to requests, and helping move priorities forward.• Update and maintain information within relevant systems, including contact and relationship management platforms.• Assist with timekeeping or administrative coordination tasks as needed to support departmental operations.
2026-07-03T00:00:00Z

Administrative Assistant

Ottawa, ON
onsite
Contract / Temporary
24 - 28 CAD / Hourly
Robert Half Ottawa is looking for a detail-oriented Administrative Assistant to support a busy downtown office in Ottawa, Ontario. This Long-term Contract position is well suited to someone who can manage daily administrative priorities with minimal supervision while maintaining a thorough and responsive approach. The successful candidate will contribute to smooth office operations by coordinating schedules, preparing documents, and supporting internal communication activities. Responsibilities:• Organize meetings and appointments, including booking times, confirming attendance, and ensuring schedules remain up to date.• Manage calendars for team members and help balance shifting priorities across daily and weekly commitments.• Prepare, format, and revise briefings, correspondence, and other administrative documents with a high level of accuracy.• Review, submit, and track expense claims in accordance with established processes and deadlines.• Provide support for corporate communication activities by assisting with drafting, formatting, and distributing materials as needed.• Respond to inbound inquiries by phone and email, direct requests appropriately, and provide courteous client service.• Enter and maintain administrative data in office records, spreadsheets, and related tracking tools.• Support general office coordination by handling routine administrative tasks independently and following up on outstanding items.
2026-07-03T00:00:00Z

Accounting Assistant

Ottawa, ON
onsite
Contract / Temporary
22.1635 - 25.663 CAD / Hourly
We are looking for an Accounting Assistant to support the day-to-day financial operations of a not-for-profit organization in Ottawa, Ontario. This Long-term Contract position is ideal for someone who brings strong attention to detail, sound accounting knowledge, and hands-on experience working with Sage 50 and Bamboo. The successful candidate will help maintain accurate records, process financial transactions efficiently, and contribute to the smooth administration of accounting activities. Responsibilities: • Review incoming invoices for accuracy, completeness, and proper supporting documentation before processing • Enter payable transactions into the accounting system and assign the correct general ledger coding • Prepare and record bank deposits while ensuring all receipts are documented appropriately • Maintain organized financial files and ensure accounting records are kept up to date and accessible • Reconcile corporate credit card activity and investigate discrepancies in a timely manner • Perform regular bank account reconciliations to confirm balances and resolve outstanding items • Prepare and submit pension contribution information in accordance with reporting deadlines • Assist with accounts payable administration and payment processing to support timely vendor remittance
2026-06-24T00:00:00Z