3 results for Corporate Secretary in Kanata, ON

Office Administrator

Ottawa, ON
onsite
Permanent
65000.00 - 66000.00 CAD / Yearly
Robert Half is partnering with a client that's looking to add an Office Administrator to their team. This is a full-time/permanent role on site. Advantages:-Competitive salary (65K)-Full benefits + RRSP matching-3 weeks vacation + Christmas closure-Excellent culture Responsibilities: • Welcome employees, visitors, and clients with professionalism, creating a positive and well-organized front desk experience.• Keep the reception area, conference rooms, and shared office spaces clean, orderly, and ready for daily use.• Manage incoming and outgoing mail, packages, courier services, and deliveries with accuracy and efficiency.• Provide support for general office questions and assist with routine administrative tasks as needed.• Monitor office supply inventory and coordinate reordering to ensure essential items remain in stock.• Submit maintenance requests and collaborate with property management to address and resolve facility-related concerns.• Prepare boardrooms and meeting spaces, confirm audiovisual equipment is working properly, and restore rooms after meetings.• Arrange employee travel, including transportation, hotel accommodations, and itinerary coordination.• Partner with external IT vendors to assist with equipment orders, troubleshooting, and technology setup.• Support meetings and events by scheduling appointments, coordinating catering, working with vendors, and tracking office-related receipts and expenses.
2026-06-11T16:23:46Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
22.16 - 25.66 CAD / Hourly
We are looking for an Executive Assistant to support senior leadership within a non-profit organization in Ottawa, Ontario. This Contract position is well suited to a highly organized, detail-oriented individual who can manage competing priorities, coordinate executive activities, and maintain strong administrative processes in a fast-paced environment. The successful candidate will bring strong communication skills, sound judgement, and the ability to handle confidential matters with discretion. Responsibilities: • Coordinate complex calendars for senior executives, ensuring meetings, priorities, and schedule changes are managed smoothly. • Arrange business travel, prepare itineraries, and support related logistics to keep executive plans running efficiently. • Process and reconcile expenses in a timely manner using approved reporting tools and internal procedures. • Organize virtual meetings and events through online platforms, including scheduling, meeting preparation, and follow-up support. • Maintain accurate administrative records and assist with document preparation, formatting, scanning, and distribution. • Provide day-to-day support to leadership by tracking action items, responding to requests, and helping move priorities forward. • Update and maintain information within relevant systems, including contact and relationship management platforms. • Assist with timekeeping or administrative coordination tasks as needed to support departmental operations.
2026-06-02T14:13:49Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
31.66 - 36.66 CAD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a respected non-profit organization in Ottawa, Ontario. This Contract position is well suited to someone who thrives in a fast-paced environment, manages competing priorities with confidence, and brings strong judgement to executive-level support. The successful candidate will play a key role in coordinating administrative activities, maintaining schedules, and ensuring day-to-day operations run smoothly while supporting interactions with external stakeholders, including political representatives. Responsibilities: • Coordinate complex calendars, meetings, and appointments for directors and senior leaders, ensuring schedules are organized and priorities are managed effectively. • Arrange travel plans, meeting logistics, and event details, including virtual coordination through online meeting platforms and related administrative preparation. • Provide day-to-day administrative support to leadership by preparing documents, organizing correspondence, and maintaining accurate records and reports. • Track action items, deadlines, and follow-up requirements to help leadership stay informed and aligned on key activities. • Support communications and meeting coordination involving external partners, including government or political contacts, with professionalism and discretion. • Process expense claims, administrative documentation, and related reporting in a timely and accurate manner using relevant systems and tools. • Prepare, scan, copy, and organize materials for meetings, presentations, and executive review. • Maintain confidential information with a high level of care while supporting smooth office and leadership operations.
2026-06-02T14:24:06Z