<p><strong>Office Assistant (with Growth Opportunity into Customer Service)</strong></p><p>Are you looking to start your career in a supportive and dynamic office environment, with a clear path to growth? We are seeking a detail-oriented and motivated <strong>Office Assistant</strong> to join our team. This role begins with providing clerical and administrative support to ensure smooth day-to-day operations, and will transition into a <strong>Customer Service Representative</strong> role as you gain experience and training.</p><p><strong>What You’ll Do</strong></p><p><strong>As an Office Assistant, you will:</strong></p><ul><li>Provide general clerical support including filing, scanning, and data entry.</li><li>Assist with order processing and documentation.</li><li>Support office staff with administrative tasks and special projects.</li><li>Answer and direct phone calls and emails as needed.</li></ul><p><strong>As you transition into Customer Service, you will:</strong></p><ul><li>Interact directly with customers to process orders, answer inquiries, and resolve concerns.</li><li>Enter orders and issue acknowledgements in a timely manner.</li><li>Provide pricing, delivery, and shipping information.</li><li>Communicate changes and updates to customers.</li><li>Assist with export documentation and international shipping requirements.</li><li>Maintain accurate customer records and open new accounts.</li><li>Collaborate with the Scheduler, Sales Manager, and Supply Chain team to ensure customer satisfaction.</li></ul>
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract basis in Guelph, Ontario. In this role, you will play a vital part in managing vendor payments, reconciling accounts, and supporting the finance team with various administrative duties. This position requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Process and ensure timely approval, entry, and payment of assigned vendor invoices in alignment with the payment schedule.<br>• Reconcile aged accounts payable to ensure accurate and up-to-date records for all payables.<br>• Maintain and update vendor records, ensuring accuracy and completeness of vendor information.<br>• Assist the finance team with tasks such as data entry, filing, scanning, invoice input, statement reconciliation, cheque runs, and processing refunds.<br>• Identify and support workflow process improvements within the finance department.<br>• Act as the primary point of contact for office visitors and manage office supply inventory, including recurring and ad-hoc purchases.<br>• Maintain cleanliness and organization in common office spaces, including the reception area and lunchroom.<br>• Handle incoming and outgoing mail and package deliveries efficiently.<br>• Provide general administrative support to various departments as needed.<br>• Collaborate on special projects and additional tasks as assigned by the Controller.
<p>We are seeking a skilled and detail-oriented Payroll & Accounts Receivable Administrator to join our clients' team. The successful candidate will play a crucial role in overseeing financial and administrative tasks, including managing accounts payable and receivable, processing payroll, and assisting with HR and benefits administration. If you have a strong background in bookkeeping, payroll, and administrative functions within a small office setting, we encourage you to apply.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Oversee and execute full-cycle Accounts Receivable (A/R) and Accounts Payable (A/P) processes.</li><li>Process payroll for a team of 35–50 employees using PayWorks software.</li><li>Prepare, review, and input employee timesheets (both handwritten and typed).</li><li>Facilitate EFT payments to vendors and manage employee expense reimbursements.</li><li>Accurately input and track A/R invoices and receipts while monitoring and following up on aging accounts.</li><li>Prepare statutory declarations and documents for holdback releases.</li><li>Assist in year-end reporting and preparation for the accountant.</li><li>Provide support for HR-related activities, including benefits administration.</li><li><br></li></ul>
<p>We are looking for a detail-oriented part time Administrative Assistant to join our team in Cambridge, Ontario. As part of a small tax office, you will play a key role in ensuring smooth daily operations and providing excellent client service. This is a long-term contract position, with an initial schedule of Monday to Thursday, transitioning to Monday to Friday during the busy tax season.</p><p><br></p><p>Responsibilities:</p><p>• Organize and prepare client files for upcoming appointments, ensuring all required documents are ready.</p><p>• Track the progress of tax returns using ClientTrack, updating statuses and marking them complete when finalized.</p><p>• Monitor and manage incoming mail from the mailbox and drop box daily.</p><p>• Welcome clients upon arrival, address their inquiries, and direct them appropriately.</p><p>• Print necessary forms and labels to support office operations.</p><p>• Maintain inventory of office supplies and place orders when stock runs low.</p><p>• Create waybills and coordinate courier pickups or deliveries as needed.</p><p>• Send tax documents for electronic signature and process them upon receipt.</p><p>• Record payments received from clients into QuickBooks on a regular basis.</p>
<p>Are you looking for a role where your attention to detail and organizational skills make a real impact? Join our close-knit, positive, and supportive team that has been thriving for over <strong>30 years</strong>! We pride ourselves on fostering an upbeat company culture, where collaboration and enthusiasm create a workplace you’ll genuinely love being a part of.</p><p>If you’re ready to grow your career with a team that values your contributions and celebrates success together, we’d love to hear from you!</p><p><br></p><p>Key Responsibilities:</p><ul><li>Accurately input and manage customer orders in the company's system</li><li>Providing high level support to the sales team </li><li>Verify order details for accuracy, including pricing, quantities, and shipping information.</li><li>Communicate with internal teams, such as sales and customer support and logistics to ensure seamless order processing</li><li>Follow company standards to maintain high levels of data accuracy and compliance.</li><li>Provide status updates on orders and assist with resolving discrepancies as needed</li><li>Assist by providing quotes to customers and responding to inquiries</li></ul>
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our leading client in Mississauga, Ontario. In this role, you will focus on managing collections, reconciling accounts, and addressing billing issues for large chain accounts. This position is ideal for someone with strong organizational skills and a customer-focused approach.</p><p><br></p><p>Responsibilities:</p><p>• Process and apply customer payments accurately within the system.</p><p>• Manage collections and resolve outstanding balances with large chain accounts </p><p>• Handle invoicing and customer interactions through online portals.</p><p>• Investigate and resolve billing discrepancies in a timely manner.</p><p>• Reconcile and clear deductions from customer accounts.</p><p>• Perform detailed account reconciliations to ensure accuracy.</p><p>• Communicate effectively with customers to address payment-related concerns.</p><p>• Maintain accurate records of transactions and account activities.</p>
We are looking for an experienced Bookkeeper and Office Manager to oversee financial operations and administrative functions for a dynamic organization in the beverage industry. This role requires someone with a strong attention to detail and a solid background in bookkeeping, financial reporting, and office management. Based in Milton, Ontario, this position offers the opportunity to work with a dedicated team and contribute to the company's financial health and operational efficiency.<br><br>Responsibilities:<br>• Maintain accurate financial records, including invoices, purchase orders, accounts payable and receivable, and payroll for a team of five employees.<br>• Perform bank reconciliations for multiple accounts and ensure timely resolution of discrepancies.<br>• Prepare and analyze financial reports, such as income statements, balance sheets, and cash flow statements.<br>• Monitor cash flow, assist with budgeting, and provide financial forecasting support.<br>• Ensure compliance with accounting standards and regulatory requirements.<br>• Manage foreign currency transactions and payments across multiple currencies, including Euro, New Zealand Dollar, and Australian Dollar.<br>• Utilize Microsoft Dynamics 365 for financial management and reporting, enhancing workflow automation and accuracy.<br>• Review and improve internal accounting procedures to optimize efficiency and maintain strong internal controls.<br>• Support year-end financial processes and collaborate with external accountants or auditors as needed.<br>• Oversee general office management tasks to ensure smooth day-to-day operations.
<p>Robert Half is partnered with a leading food manufacturing organization who is looking to hire an Accounts Receivable Specialist to their growing team. This is a full time permanent position located in the Mississauga area. Reporting to the Controller, the Accounts Receivable Specialist will be responsible for;</p><p>- Monitor and manage the accounts receivable ledger, ensuring timely and accurate processing of invoices and receipts</p><p>- Review aging reports regularly and prioritize accounts for collection efforts based on payment terms and risk</p><p>- Proactively contact customers via phone, email, and written correspondence to follow up on past-due invoices and resolve payment delays</p><p>- Maintain positive customer relationships to facilitate prompt resolution of payment issues while upholding professional communication standards</p><p>- Post payments in the ERP system and prepare bank deposits</p><p>- Investigate and resolve disputes related to deductions</p><p>- Work closely with internal teams (e.g. sales and finance departments) to address and resolve customer concerns effectively</p><p>- Perform trade spend analysis</p><p>- Prepare weekly and monthly accounts receivable reports and provide updates to management on the status of outstanding payments</p><p>- Maintain thorough and accurate records of all collection activities, communications, and payment arrangements for audit or review purposes</p><p>- Post journal entries and support the Controller with Month End close procedure</p><p>- Identify opportunities to streamline and improve the accounts receivable and collection processes</p><p><br></p>
<p>Robert Half is partnered with a Canadian manufacturing organization who is hiring an Accounts Payable Administrator to their team. This is a full time permanent position located in the Georgetown area. The Accounts Payable Administrator will be reporting to the Controller and will be responsible for;</p><ul><li>Monitor AP inbox, process PO and non-PO invoices</li><li>Matching invoices with purchase orders and packing slips</li><li>Accurate coding invoices, obtaining approvals, and data entry of invoices into ERP</li><li>Prepare payment runs weekly via EFT, Wires and Cheques</li><li>Process employee expense reports </li><li>Follow up with vendors and perform vendor statement reconciliations </li><li>Support the Controller with Month End Close</li></ul>
<p>We are looking for a meticulous Payroll Administrator to manage and execute payroll operations for our team in Cambridge, Ontario. This role involves processing bi-weekly payroll, ensuring accuracy in employee payments, and maintaining compliance with union agreements and government regulations. If you thrive in a fast-paced environment and excel in delivering accurate financial data, this opportunity is for you.</p><p><br></p><p>Responsibilities:</p><p>• Process and administer bi-weekly payroll for union employees, including data entry, verification of hours, and allocation checks.</p><p>• Handle employee expense submissions and prepare detailed reports for management review.</p><p>• Maintain and update confidential employee records, ensuring compliance with company policies.</p><p>• Perform calculations for payroll adjustments, including travel allowances, retroactive payments, and other applicable changes.</p><p>• Respond promptly to inquiries from government agencies, ensuring clear and precise communication.</p><p>• Develop and maintain strong working relationships with job site teams to support payroll operations.</p><p>• Update and manage the employee tracking system to ensure accurate and timely information.</p><p>• Provide interdepartmental support as needed, contributing to overall organizational efficiency.</p><p>• Stay informed about and apply all relevant union agreements to payroll processing.</p><p>• Actively support the company’s Health & Safety program by meeting annual goals and objectives.</p>
<p>Are you an experienced Accounts Payable professional passionate about making a positive difference in your community? Do you thrive in mission-driven organizations where your contributions directly support meaningful causes? If so, we have the perfect opportunity for you!</p><p><br></p><p>Our client, a respected Canadian not-for-profit organization, is seeking an Accounts Payable Specialist to join their team on a full-time, permanent basis. This role is your chance to combine your financial expertise with purpose by contributing to an organization dedicated to driving social impact.</p><p><br></p><p>Key Responsibilities</p><p><br></p><p>As an Accounts Payable Specialist, you’ll play an integral role in ensuring the organization’s financial processes operate efficiently. Your duties will include:</p><p>· Processing high-volume invoices accurately and on time, with a strong attention to detail.</p><p>· Managing expense reports, purchase orders, and vendor payments in compliance with organizational policies.</p><p>· Reconciling accounts payable transactions, resolving discrepancies, and ensuring data integrity.</p><p>· Preparing weekly and monthly reports for internal stakeholders.</p><p>· Assisting with month-end close processes related to accounts payable.</p><p>· Building and maintaining professional relationships with vendors, employees, and cross-functional teams.</p>
<p>We are looking for a Bilingual French Payroll Specialist to join our leading client. This is a full time permanent position located in the Mississauga area. As the Payroll Specialist, you will be responsible for;</p><p><br></p><ul><li>Oversee and process bi-weekly hourly and salary payroll processing for Canadian locations</li><li>Multi-province payroll processing</li><li>Processes benefit enrollments, changes, and termination for all benefit plans</li><li>guidance to employees regarding all benefit related matters.</li><li>Lead payroll Year End process; preparation of T4s</li><li>Prepare payroll reports for HR and Finance</li><li>Monitor payroll inbox and respond to employee and manager queries</li><li>Audit payroll processes to ensure data integrity</li><li>Review and recommend improvements to existing payroll procedures</li><li>Handle human resource inquiries for the Mississauga location</li><li>Support HR team with recruitment activities, onboarding and orientation and employee relations activities</li></ul><p><br></p>
<p>We are looking for a highly skilled Full Charge Bookkeeper to manage comprehensive accounting functions for multiple entities in Brampton, Ontario. This role involves overseeing full-cycle accounting, including intercompany transactions, financial reporting, and year-end processes. If you are detail-oriented and seeking a long-term opportunity with a supportive and engaging company, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage full-cycle accounting processes, including accounts payable, accounts receivable, and general ledger maintenance.</p><p>• Handle intercompany transactions and ensure accurate reporting across multiple entities.</p><p>• Prepare monthly, quarterly, and annual financial statements and reports.</p><p>• Conduct reconciliations of accounts to maintain accuracy and compliance.</p><p>• Oversee payroll processing and ensure timely submission of tax filings.</p><p>• Coordinate month-end and year-end closing procedures efficiently.</p><p>• Maintain accurate records for investment entities.</p><p>• Collaborate with the owner and stakeholders to provide financial insights and recommendations.</p><p>• Ensure compliance with applicable accounting standards and regulations.</p><p>• Support audits and liaise with external auditors when required.</p>
