3 results for It Administrator in Etobicoke, ON

Office Administrator

North York, ON
onsite
Contract / Temporary
19 - 21 CAD / Hourly
We are looking for an experienced Office Administrator to support front-desk operations for a Financial Services organization in Toronto, Ontario. This Contract position will serve as the first point of contact for visitors, callers, and couriers while ensuring the office remains organized, secure, and welcoming. The successful candidate will also provide clerical assistance by managing documents, correspondence, and routine administrative records with accuracy and professionalism. Responsibilities: • Welcome guests professionally, assist with inquiries, and create a positive arrival experience by preparing reception and meeting spaces and offering refreshments when appropriate. • Manage a multi-line reception phone system, route calls to the correct internal teams or external contacts, and respond to routine questions related to benefit plans and member information. • Receive, sort, date-stamp, and distribute incoming mail, process cheques for internal handling, and ensure postage supplies are maintained for daily operations. • Prepare outgoing mail with the correct postage, coordinate courier shipments and pickups, and distribute incoming fax transmissions to the appropriate recipients. • Maintain the security of confidential records by ensuring filing cabinets and file rooms containing member and employer information are properly secured. • Scan, file, and organize incoming and outgoing documents while maintaining accurate physical and electronic records for member and employer files. • Provide general administrative support through data entry, photocopying, faxing, document handling, and other clerical tasks required by the office. • Enter monthly employer remittance information into the appropriate system as needed and update address changes with careful attention to detail.
2026-06-24T00:00:00Z

Payroll Administrator

Brampton, ON
onsite
Permanent
72000 - 82000 CAD / Yearly
We are currently seeking a detail-oriented and experienced Payroll Administrator to join our client's team. This role will be responsible for managing the full-cycle payroll process for a workforce of under 300 employees, including both hourly and salaried staff. Key Responsibilities<ul><li>Process full-cycle payroll for hourly and salaried employees on a regular basis</li><li>Prepare and submit Records of Employment (ROEs)</li><li>Complete payroll journal entries and ensure accurate reporting to accounting</li><li>Remit source deductions and ensure compliance with all regulatory requirements</li><li>Perform year-end payroll activities, including:</li><li>T4 and T4A preparation</li><li>RL1 preparation</li><li>Payroll reconciliations</li><li>Support the annual payroll audit process</li><li>Identify opportunities to enhance and streamline payroll processes</li><li>Ensure payroll practices remain compliant with applicable legislation and internal policies</li></ul>
2026-06-24T00:00:00Z

Property Administrator

Toronto, ON
onsite
Contract / Temporary
23.75 - 27.5 CAD / Hourly
We are looking for a Property Administrator to support a commercial property portfolio in Toronto, Ontario through a broad range of administrative and tenant-facing activities. This Long-term Contract opportunity is ideal for someone who can balance organization, responsiveness, and strong attention to detail while helping keep leasing, property operations, and financial coordination running smoothly. The successful candidate will work closely with property managers, tenants, contractors, and internal partners to maintain accurate records, coordinate communications, and support day-to-day portfolio needs. Responsibilities: • Maintain organized digital and hard-copy property records, including lease documents, renewals, insurance materials, correspondence, and supporting tenant information. • Assist with lease administration by updating property management systems such as Yardi, uploading relevant documents, and tracking key lease details including parking, storage, and renewal terms. • Respond to tenant, contractor, and internal team inquiries in a prompt and detail-oriented manner, helping to coordinate repairs, deficiency follow-up, and general property-related requests. • Prepare letters, notices, memos, and other routine documentation for property managers related to rent matters, insurance updates, tenant possession, contracts, and chargebacks. • Track important property data such as site plans, surveys, unit specifications, tax notices, assessment records, and related reporting in shared files and spreadsheets. • Support maintenance and vendor coordination by obtaining service quotes, issuing purchase orders, confirming completion of work, and assisting with billing follow-up when needed. • Schedule meetings, property inspections, and team activities, while also recording meeting notes and distributing updates to appropriate stakeholders. • Help administer annual rent schedule communications and reconciliations by preparing cover letters, filing signed documents, mailing notices, and monitoring distribution status. • Monitor tenant insurance certificates and sales reporting to ensure records remain current and complete across the assigned portfolio.
2026-06-25T00:00:00Z