<p>We are looking for a detail-oriented Accounts Payable Administrator to join our client in Edmonton, Alberta. In this role, you will oversee the full accounts payable cycle, ensuring accurate and timely processing of SUBCONTRACTOR invoices and payments. This is an excellent opportunity for someone with strong organizational skills and a background in construction or contracting to contribute to a dynamic and fast-paced environment and dealing with subcontractor invoices, CCA-1 subcontractor agreements.</p><p><br></p><p>Responsibilities:</p><p>• Manage the complete accounts payable process, including entering, coding, and performing three-way matching for invoices.</p><p>• Process subcontractor progress billings, invoices, and holdback releases.</p><p>• Subcontract administration including issuing and tracking subcontracts (CCA-1).</p><p>• Ensure proper submission of documentation required for invoicing, including statutory declarations, WCB clearance letters and insurance documentation etc</p><p>• Accurately code purchase orders and reconcile them with job-specific costs.</p><p>• Collaborate with project managers and foremen to verify cost codes and resolve any discrepancies.</p><p>• Route invoices for approval and ensure all supporting documentation is properly maintained.</p><p>• Cross-check invoices against contracts or agreements to ensure pricing accuracy.</p><p>• Conduct mid-month and end-of-month cheque runs, ensuring timely payments to vendors and contractors.</p><p>• Process contractor progress invoices while maintaining accurate costing and tracking.</p><p>• Maintain organized records of transactions and support month-end closings and audits as needed</p><p>• Assist in the preparation of provincial sales tax reporting</p>
<p><strong>Key Responsibilities</strong></p><p><strong>Accounting & Financial Management</strong></p><ul><li>Complete full-cycle accounting for multiple companies, including month-end close, accruals, prepaids, COGS, inventory, and full balance sheet reconciliations.</li><li>Prepare monthly financial statements, budget variance analysis, and departmental financial reporting.</li><li>Review and enter daily sales; verify cash deposits and reconcile against Cash Audit team reports.</li><li>Manage full accounts payable cycle: invoice entry, approvals, payments, vendor pricing, and team training.</li><li>Oversee accounts receivable including intercompany billing, posting, collections, and payment matching.</li><li>Conduct labor, cost of sales, revenue center, and departmental analysis for management.</li><li>Support budgeting, financial forecasting, and performance monitoring.</li><li>Prepare and submit GST, Non-Resident Tax, government labor programs, and Tourism Levy filings.</li><li>Process bi-weekly payroll for 150–200 employees, including T4s and ROEs.</li><li>Administer group benefits and RRSP programs.</li><li>Act as the payroll software super-user; provide setup and system support to managers and employees.</li><li>Maintain accurate, confidential employee records and HR documentation.</li><li>Manage job postings, applicant tracking, and new hire onboarding documentation.</li><li>Ensure compliance with Alberta Employment Standards and oversee WCB claims and return-to-work programs.</li><li>Oversee VLT and CDU cash management processes and support Cash Audit team operations.</li><li>Manage departmental cash floats, petty cash, and ATM reconciliations.</li><li>Ensure compliance with cash-handling security protocols and financial safeguarding measures.</li><li>Collaborate with the Controller on development and rollout of new accounting policies and procedures.</li><li>Implement and support risk management procedures and training.</li><li>Ensure compliance with Health & Safety program requirements.</li><li>Uphold privacy, confidentiality, and internal policy standards.</li><li>Supervise and schedule the Intermediate Accountant, AR team, and Cash Audit staff.</li><li>Support labor management and staffing efficiency.</li><li>Lead monthly team meetings and maintain clear, consistent departmental communication.</li><li>Conduct performance reviews and assist with compensation planning.</li><li>Implement process improvements across accounting and administrative functions.</li><li>Collaborate with hotel leadership and head office teams to align operations with business goals.</li></ul>
<p>Robert Half is recruiting a Payroll Specialist on behalf of an industry leader. This is an excellent opportunity to join a well-established payroll team supporting a large, multi‑provincial Canadian workforce. This position is based in the Greater Edmonton, Alberta area.</p><p><br></p><p>The Payroll Specialist will support end‑to‑end payroll processing and act as a key point of contact for employee payroll and benefits inquiries. The role reports directly to the Payroll Manager and works alongside a collaborative and growing payroll team.</p><p><br></p><p>This position is ideal for a payroll professional with a strong understanding of payroll fundamentals, solid technical skills, and exceptional attention to detail, who is comfortable working with field-based employees in a fast‑paced environment.</p><p><br></p><p><strong>Payroll Processing</strong></p><ul><li>Process weekly, multi‑provincial Canadian payroll</li><li>Ensure payroll is completed accurately and on time using </li><li>Review, validate, and troubleshoot electronic timesheets</li><li>Support payroll job costing requirements</li><li>Assist with payroll reconciliations and balancing</li><li>Ensure compliance with provincial payroll legislation</li></ul><p><strong>Benefits Administration & Reconciliations</strong></p><ul><li>Complete regular benefits reconciliations</li><li>Respond to frequent employee inquiries related to benefits coverage and deductions</li><li>Support benefit enrollments, changes, and terminations</li><li>Liaise with internal teams and benefits providers as required</li></ul><p><strong>Employee Support & Inquiries</strong></p><ul><li>Serve as a primary contact for payroll- and benefits-related employee questions</li><li>Provide clear, professional, and timely responses to inquiries</li><li>Work closely with employees in operational and field-based roles</li></ul><p><strong>Systems & Process Support</strong></p><ul><li>Maintain accurate and up-to-date payroll records </li><li>Assist with payroll audits, reporting, and year-end activities</li><li>Identify discrepancies and escalate issues as appropriate</li><li>Contribute to continuous improvement initiatives within payroll processes</li></ul>
