<p>We are looking for a dedicated Office Operations Assistant to join our team in Edmonton, Alberta. In this role, you will provide essential support to ensure the smooth operation of legal processes and administrative functions. This position is ideal for someone who thrives in a dynamic and fast-paced legal environment and has a keen eye for detail.</p><p><br></p><p>Responsibilities:</p><ul><li>Coordinate courier deliveries and pickups to banks (deposits), law firms, tax departments, and the Land Titles Office to meet strict closing deadlines </li><li>Arrange and manage both local and national courier services (e.g., FedEx, Purolator and equivalents) based on urgency, tracking needs, and service level</li><li>Process incoming and outgoing mail (envelopes, cheques, correspondence) with high accuracy and reliability </li><li>Scan incoming mail to digital format and save/route it according to office protocol</li><li>Monitor the general/shared email inbox and forward messages to the correct staff member promptly, using clear internal notes where needed</li><li>Manage office supplies (monitor stock levels, order replenishments, and keep supply areas organized)</li></ul>
<p>Our client is seeking for a friendly and organized<strong> Receptionist </strong>to join their team on a contract basis in Edmonton, Alberta. In this role, you will support front desk operations, assist with administrative tasks, and provide excellent service to clients and tenants in a fast-paced environment. </p><p><strong>Responsibilities:</strong></p><ul><li>Greet visitors and respond to tenant inquiries as the first point of contact.</li><li>Manage incoming calls using a multi-line phone system.</li><li>Process accounts payable, including matching invoices to purchase orders and data entry.</li><li>Resolve invoice discrepancies and ensure proper coding with internal teams.</li><li>Handle email correspondence and maintain organized records.</li><li>Assist with scheduling, filing, and general office administration.</li><li>Use Microsoft Office (Excel, Outlook, Word) for daily tasks.</li><li>Maintain a professional and welcoming reception area.</li><li>Support tenant communications and follow up on pending tasks with team members.</li></ul>
