Administrative Clerk Jobs in Toronto, ON

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Administrative Assistant

Oshawa, ON
onsite
Temporary
23.275 - 26.95 CAD / Hourly
We are looking for a dependable Administrative Assistant to support daily operations within a long-term care home in Ontario. This long-term contract opportunity is ideal for someone who brings strong administrative judgment, comfort with numbers, and a detail-oriented, compassionate approach when assisting residents, staff, and visitors. The successful candidate will contribute to office coordination, reception support, purchasing, and financial administration while helping maintain accurate records and efficient service across the site. Responsibilities: • Manage a range of administrative duties that support the day-to-day operation of the long-term care home, ensuring records and processes remain organized and current. • Enter supply-related information into the financial management system and help maintain accurate documentation for purchasing and inventory activities. • Reconcile credit card transactions, review supporting records, and follow up on missing or unclear items to resolve discrepancies promptly. • Monitor stock levels for nursing and office materials, place orders as needed, and coordinate the replenishment of items such as general supplies and printer cartridges. • Provide front-desk and telephone coverage when required, greeting visitors courteously and responding to inquiries with patience and courtesy. • Assist with basic banking tasks, purchase order administration, and related clerical duties that support operational and financial workflows. • Support payroll data entry tasks after training, ensuring information is submitted accurately and within required timelines. • Maintain clear communication with internal teams and demonstrate tact and sound judgment in a sensitive care environment.
2026-10-15T00:00:00Z

Administrative Assistant

Toronto, ON
onsite
Temporary
25 - 27 CAD / Hourly
We are looking for an Administrative Assistant to support daily office coordination and contribute to a well-run hybrid workplace in Toronto, Ontario. This contract position is suited to someone who is organized, service-oriented, and comfortable managing a wide range of administrative activities in a fast-paced environment. The successful candidate will help maintain an efficient office setting while providing practical support to staff, leaders, and visiting guests. Responsibilities:• Coordinate day-to-day office administration by keeping shared spaces such as the kitchen, reception area, and meeting rooms tidy, stocked, and ready for use.• Manage office supply levels, arrange purchases in advance of shortages, and handle courier, shipping, and mail distribution needs.• Welcome external guests and help prepare internal and client-facing meetings by arranging room setup, refreshments, and related logistics.• Assist teams with document preparation, formatting, and updates, while completing data entry tasks, supporting survey distribution, and maintaining accurate records in the CRM system.• Organize travel for program staff, including booking flights, accommodations, and rental vehicles in line with business needs.• Collect supporting receipts for corporate card transactions and complete monthly expense reconciliations for review.• Monitor office equipment, coordinate repairs when required, track assets, and research replacement options or new vendors as needed.• Work with program teams to facilitate access to both on-site and off-site storage, and provide administrative support for special projects, events, and team activities in partnership with People and Culture.
2026-10-13T00:00:00Z

Administrative Assistant

Burlington, ON
onsite
Temporary
24 - 25 CAD / Hourly
We are looking for an Administrative Assistant to support day-to-day office operations in Burlington, Ontario. This Long-term Contract position is well suited to someone who enjoys organizing information, maintaining accurate records, and providing dependable administrative support across teams. The successful candidate will help keep documentation complete, prepare reports and correspondence, and contribute to the smooth coordination of office activities. Responsibilities: • Assemble and organize job documentation packages so materials are complete, accurate, and ready for use. • Examine maps and municipal information to confirm files contain the appropriate supporting details. • Review records and packets to ensure required documents and data are included before submission or distribution. • Create, update, and maintain routine reports to support administrative tracking and office operations. • Draft, manage, and respond to written communications in a clear and timely manner. • Work closely with office personnel and corporate contacts to share information and support administrative needs. • Complete a range of paper-based administrative tasks, including document handling and general office support. • Maintain orderly filing systems and keep records easy to retrieve and up to date. • Learn company software and follow established processes to complete administrative duties effectively.
2026-10-15T00:00:00Z

Accounts Payable Clerk

Toronto, ON
onsite
Permanent
55000 - 70000 CAD / Yearly
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Toronto, Ontario. In this role, you will play a key part in managing financial tasks, ensuring accurate record-keeping, and supporting the smooth operation of accounting processes. If you thrive in a fast-paced environment and are passionate about numbers, this position offers an excellent opportunity to grow your career. Responsibilities:• Process accounts payable and accounts receivable transactions with accuracy and efficiency.• Conduct regular account reconciliations to ensure financial records are complete and error-free.• Prepare and issue invoices to clients while maintaining organized billing records.• Assist with data entry tasks to support the maintenance of accurate financial databases.• Utilize accounting software, such as QuickBooks, to manage financial activities.• Generate and analyze financial reports to provide insights for decision-making.• Collaborate with team members to resolve discrepancies and improve accounting workflows.• Maintain compliance with company policies and accounting standards.• Support administrative tasks related to the accounting department as needed.
2026-10-15T00:00:00Z

Accounts Payable Clerk

Mississauga, ON
onsite
Contract / Temporary to Hire
25.65 - 29.7 CAD / Hourly
We are looking for an Accounts Payable Clerk to join a construction-focused organization in Mississauga, Ontario on a contract basis with the potential to become permanent. This role is well suited to someone who brings strong attention to detail, sound judgement, and a hands-on approach to managing high-volume invoice activity. The successful candidate will help maintain accurate payment records, support timely approvals, and contribute to efficient vendor account administration across the business. Responsibilities: • Review incoming invoices against purchase orders, receipts, and related backup to confirm completeness and accuracy before entry. • Enter and code payables transactions correctly while ensuring pricing, quantities, taxes, and billed services align with supporting documentation. • Coordinate invoice approvals through the company’s digital workflow system and follow up with division leaders or project stakeholders to prevent delays. • Identify eligible payment discounts and apply them appropriately to support cost control and maximize savings. • Prepare payment batches and assist with cheque runs in accordance with established schedules and internal controls. • Reconcile vendor statements on a regular basis, investigate unmatched items, and work directly with suppliers to clear discrepancies. • Maintain organized accounts payable records and update data in a timely manner to support reporting and audit readiness. • Respond professionally to inquiries from internal teams and external vendors regarding invoice status, payments, and account issues. • Take on additional accounting support duties as needed, with a focus on accuracy, timeliness, and dependable execution.
2026-10-12T00:00:00Z

Accounts Payable Clerk

Toronto, ON
onsite
Temporary
26 - 27 CAD / Hourly
We are looking for an Accounts Payable Clerk to join a healthcare organization in Toronto, Ontario on a Contract basis. This role is well suited to someone who is highly organized, accurate, and comfortable handling a steady volume of invoice-related work in a fast-paced environment. You will support day-to-day accounts payable activities by reviewing invoice details, assigning proper coding, and ensuring approvals are completed in a timely manner. Responsibilities: • Review incoming invoices for accuracy and completeness before routing them through the approval process. • Apply the correct account coding to invoices and confirm supporting details align with internal records. • Process approximately 50 to 60 invoices each week while maintaining a high standard of accuracy. • Examine prior transaction history to resolve discrepancies and confirm payment information. • Enter financial data into the appropriate system promptly and with close attention to detail. • Assist with cheque run activities and support regular payment processing deadlines. • Reconcile accounts payable records and help investigate outstanding or mismatched items. • Contribute to ongoing administrative support related to accounts payable operations and documentation.
2026-10-14T00:00:00Z

Accounts Receivable Clerk

Hamilton, ON
onsite
Temporary
20 - 22 CAD / Hourly
We are looking for an entry level Accounts Receivable Clerk to join our team in Hamilton, Ontario on a Contract basis. This position supports day-to-day receivables activities while also assisting with selected HR coordination tasks, making it well suited to someone who is organized, detail-oriented, and comfortable managing competing priorities. The successful candidate will help maintain accurate financial records, support reporting timelines, and work collaboratively with internal teams to address payment-related matters. Responsibilities: • Review open customer balances regularly and follow up on outstanding receivables to help keep accounts current. • Record incoming payments accurately and allocate funds to the appropriate invoices using methods such as cheques, EFTs, and wire transfers. • Compare account activity against customer records, investigate variances, and help resolve invoicing or payment discrepancies in a timely manner. • Prepare credit adjustments and supporting documentation when billing corrections are required. • Produce aging summaries and other receivables reports to support management oversight and decision-making. • Contribute to month-end and year-end accounting tasks by ensuring receivables information is complete, accurate, and up to date. • Partner with sales and customer service teams to address customer payment concerns and support issue resolution. • Monitor tariff-related invoices received from brokers and arrange customer billing when applicable. • Maintain vendor master data and keep related records accurate and current. • Assist with HR administration by coordinating onboarding activities and supporting employee training initiatives and annual survey processes.
2026-10-15T00:00:00Z

Legal Admin Assistant

Toronto, ON
onsite
Temporary
26 - 28 CAD / Hourly
We are looking for a Legal Admin Assistant to join a busy legal team in Toronto, Ontario on a Contract basis. This role will provide administrative support to lawyers by coordinating legal files, preparing documentation, and assisting with account statements and billing-related tasks. The successful candidate will bring strong organizational skills, sound judgment, and prior experience working in a legal office environment. Responsibilities: • Coordinate the movement and organization of client files as lawyers transition matters, ensuring records are complete and accurately tracked. • Prepare, format, and maintain legal documents with a high level of accuracy and attention to detail. • Generate statements of account and assist with billing activities in accordance with firm procedures. • Manage calendars, schedule meetings, and support day-to-day administrative needs for legal professionals. • Scan, photocopy, compile, and distribute documents to support file management and legal correspondence. • Use Adobe Acrobat to edit, combine, and organize electronic documents for internal and client-facing use. • Maintain orderly digital and physical filing systems to support efficient retrieval of legal materials.
2026-10-13T00:00:00Z

Office Manager

North York, ON
onsite
Permanent
70000 - 100000 CAD / Yearly
We are looking for a highly organized and dependable Office Coordinator to support daily executive and office operations for a busy real estate brokerage in North York, Ontario. This position suits someone who can stay ahead of priorities, coordinate multiple activities at once, and maintain a careful and composed presence when dealing with confidential matters. The successful candidate will help streamline schedules, communications, documentation, and administrative processes so leadership can remain focused on business goals and client relationships. Responsibilities:• Oversee complex scheduling for senior leadership, evaluate incoming meeting requests, and adjust calendars to accommodate shifting priorities.• Organize meetings with staff, clients, and external contacts by confirming logistics, preparing materials, and ensuring all participants are well informed.• Review incoming messages and correspondence, prepare thoughtful responses when appropriate, and bring urgent items to leadership attention.• Maintain clear tracking of deadlines, follow-ups, and outstanding commitments to support consistent execution of business priorities.• Create, edit, and proofread presentations, reports, contracts, and other business documents with a high level of accuracy.• Coordinate travel arrangements, including itineraries, bookings, and supporting documentation for business-related trips.• Process invoices and expense submissions while keeping administrative records, files, and documentation up to date and well organized.• Support the planning and execution of leadership sessions, company functions, and client-facing events.• Contribute to special projects and recommend practical improvements that enhance office efficiency and administrative workflows.• Handle sensitive business information with discretion and care at all times.
2026-10-02T00:00:00Z

Office Manager

Mississauga, ON
onsite
Temporary
30.4 - 35.2 CAD / Hourly
We are looking for an experienced Office Manager to provide hands-on administrative and operational support for a busy team in Mississauga, Ontario. This Long-term Contract opportunity is ideal for someone who is highly organized, self-directed, and comfortable managing both executive support duties and day-to-day office coordination in a fast-paced environment. The successful candidate will bring strong judgement, attention to detail, and the ability to keep priorities moving smoothly while handling confidential information with professionalism. Responsibilities: • Provide senior-level administrative support by preparing documents, presentations, and correspondence for leadership and internal teams. • Coordinate meetings, calendars, and office events while ensuring conference rooms and shared spaces are scheduled effectively. • Manage expense submissions and reconciliation activities with accuracy, including follow-up on invoices and related records. • Oversee daily office operations such as incoming mail, package handling, storage organization, and vendor coordination. • Maintain a proactive working relationship with external service providers, including office facilities and storage partners, to support smooth operations. • Partner with internal teams such as IT to address office needs, resolve issues promptly, and improve administrative processes. • Create and maintain clear process documentation to support consistency, efficiency, and knowledge sharing across office functions. • Communicate regularly with senior leadership by providing timely updates, coordinating requests, and supporting shifting business priorities.
2026-10-14T00:00:00Z

Law Clerk

Toronto, ON
remote
Temporary
28.5 - 33 CAD / Hourly
We are looking for a Part Time Law Clerk to provide dependable legal and administrative support within a busy legal environment in Toronto, Ontario. This Remote Long-term Contract position is well suited to someone who is highly organized, confident managing litigation-related documents, and comfortable coordinating deadlines across multiple files. The successful candidate will play a key role in keeping legal records accurate, preparing court materials, and supporting day-to-day practice operations with strong attention to detail. Responsibilities:• Prepare, review, and organize legal correspondence, pleadings, and other file materials to support ongoing litigation matters.• Maintain calendars, track critical deadlines, and help ensure lawyers are fully prepared for meetings, filings, and court-related activities.• Use legal practice and case management systems such as Aderant and CompuLaw to update files, record activities, and monitor matter progress.• Assemble, scan, copy, and distribute legal documents while ensuring records are complete, accurate, and easy to retrieve.• Support document preparation and formatting in Adobe Acrobat and other legal software applications as required.• Conduct file-related searches and gather relevant property or registry information using tools such as ACRIS when applicable.• Coordinate administrative follow-up on active matters, including organizing supporting materials and maintaining well-structured legal documentation.• Assist with workflow updates or process changes affecting legal support activities when required as part of ongoing file administration.
2026-10-13T00:00:00Z

Admin Coordinator / Executive Assistant

Toronto, ON
onsite
Permanent
70000 - 80000 CAD / Yearly
Job Title: Management AssistantSalary: $70-$80k Location: Toronto, Ontario Job Type: Full-time, Permanent Job Summary:Robert Half Canada is recruiting on behalf of our client, a global Asset Management firm for a Management Assistant opportunity in Toronto. This role is ideal for an organized and adaptable administrative professional who enjoys supporting office operations and senior team members in a fast-paced corporate environment. Key Responsibilities<ul><li>Coordinate meetings and events, including scheduling, preparing meeting materials, booking conference rooms, arranging catering, and ensuring meeting spaces are set up and equipped for a seamless experience.</li><li>Provide administrative support to leadership team members, assisting with document preparation, correspondence, reporting, special projects, and ad hoc administrative requests as needed.</li><li>Manage complex calendars and scheduling for senior leaders, coordinating internal and external meetings across multiple time zones, resolving scheduling conflicts, and ensuring efficient time management.</li><li>Coordinate domestic and international travel arrangements, including flights, and accommodations ensuring compliance with company policies.</li><li>Prepare, reconcile, and maintain expense reports and corporate credit card records.</li><li>Maintain confidential records, files, and administrative documentation while exercising a high degree of professionalism, discretion, and attention to detail.</li><li>Serve as a key point for greeting visitors and external clients.</li></ul>
2026-09-25T00:00:00Z

Payroll Administrator

York Region, ON
onsite
Permanent
75000 - 95000 CAD / Yearly
About the Opportunity Robert Half Canada has partnered with an organization in the transportation, haulage, and logistics industry to hire a Payroll Administrator. This role is ideal for a detail-oriented payroll professional with experience managing payroll processes in a deadline-driven environment. The successful candidate will support accurate and timely payroll administration while maintaining compliance with company policies and applicable legislation. Key Responsibilities<ul><li>Process payroll accurately and on schedule for hourly, salaried, and, where applicable, unionized employees</li><li>Maintain employee payroll records, including new hires, terminations, rate changes, deductions, and benefits updates</li><li>Review and verify timesheets, attendance records, and payroll-related data for accuracy and completeness</li><li>Administer statutory deductions, remittances, and year-end payroll reporting, including T4s and related documentation</li><li>Respond to employee payroll inquiries in a professional and timely manner</li><li>Reconcile payroll accounts and assist with month-end reporting and related journal entries</li><li>Support payroll audits and maintain payroll documentation in an organized and confidential manner</li><li>Coordinate with Human Resources, Accounting, and operational teams to ensure accurate payroll processing</li><li>Monitor compliance with applicable employment standards, payroll legislation, and internal controls</li><li>Identify opportunities to improve payroll procedures and reporting processes</li></ul>
2026-10-08T00:00:00Z

13 results for Administrative Clerk in Toronto, ON