11 results for Payroll Clerk in Cambridge, ON

Accounting Clerk

Kitchener, ON
onsite
Contract / Temporary
25 - 27 CAD / Hourly
We are looking for an Accounting Clerk to support day-to-day finance operations for a real estate property and facilities management organization in Kitchener, Ontario. This contract opportunity is well suited to someone who brings strong experience across payables, receivables, and financial recordkeeping, along with a careful and methodical approach to accuracy. The successful candidate will contribute to invoicing, reconciliations, reporting, and payroll-related reviews while helping maintain dependable financial processes across the business. Responsibilities:• Review and enter supplier invoices with the correct approvals, account coding, and backup documentation to ensure accurate and timely processing.• Prepare outgoing payments through approved methods, including electronic transfers and cheques, while following internal controls and established payment schedules.• Match vendor statements to internal records, resolve discrepancies, and respond to supplier questions in a thorough and timely manner.• Handle foreign-currency invoices using the applicable central bank exchange rate, document exchange calculations, and record any resulting foreign exchange variances.• Generate customer invoices, post incoming payments, and keep client account balances current and accurate.• Track overdue receivables, prepare aging summaries, follow up on outstanding balances, and reconcile accounts where payment issues arise.• Support month-end activities by maintaining complete AP and AR records, reconciling subledgers, and assisting with audit preparation and reporting.• Review vacation banks for unionized employees, identify variances in time or dollar balances, and escalate issues to the appropriate finance and people leaders.• Assist with payroll-related audits and special calculations, including pension contribution adjustments and other ad hoc finance assignments as required.
2026-07-21T00:00:00Z

Accounting Clerk

Kitchener, ON
onsite
Permanent
57000 - 62000 CAD / Yearly
Our client is seeking a detail-oriented Accounting Clerk to join their finance team. This role will support day-to-day accounting operations with a primary focus on Accounts Payable, Accounts Receivable, cash applications, vendor payments, and month-end activities. The successful candidate will enjoy working in a high-volume environment, demonstrate strong attention to detail, and possess a collaborative approach to supporting the accounting function. Key Responsibilities Accounts Payable· Process approximately 40-50 supplier invoices per week, ensuring accuracy and timely entry.· Review and reconcile vendor statements.· Investigate and resolve invoice discrepancies in collaboration with vendors and internal departments.Accounts Receivable· Generate and process approximately 20-30 customer invoices per week.· Monitor outstanding balances and assist with collections activities as required.· Investigate and resolve customer billing inquiries.Cash Management· Apply incoming customer payments and reconcile cash receipts.· Assist in maintaining daily cash records and reconciliations.Vendor Payments· Prepare and process scheduled vendor payment runs.· Verify supporting documentation and approvals.· Communicate with vendors regarding payment inquiries and account reconciliations.Month-End Support· Assist with month-end close activities, including account reconciliations and journal entries.Intercompany Accounting· Process and reconcile intercompany transactions.· Assist with balancing intercompany accounts and resolving discrepancies.
2026-07-16T00:00:00Z

Accounts Payable Clerk

Waterloo, ON
onsite
Contract / Temporary
25 - 27 CAD / Hourly
We are looking for an Accounts Payable Clerk to join our team in Kitchener, Ontario on a Long-term Contract basis. This role is ideal for someone who brings strong attention to detail, sound judgement, and a solid background in invoice and payment administration. You will support the accuracy of payable records, work closely with internal teams and vendors, and help maintain efficient financial operations. Responsibilities: • Review, code, and enter vendor invoices with accuracy while ensuring each transaction aligns with established company guidelines. • Match invoices to supporting documents such as purchase orders and receipts, then investigate and resolve any inconsistencies with vendors or internal departments. • Partner with project managers and other stakeholders to secure timely payment approvals and keep invoice processing moving efficiently. • Prepare vendor payments through cheque, electronic funds transfer, and other approved payment methods while meeting scheduled deadlines. • Maintain organized and complete accounts payable documentation, including submitted invoices, authorization records, and proof of payment. • Reconcile vendor account statements on a regular basis and address outstanding balances, discrepancies, or payment-related concerns promptly. • Contribute to month-end and year-end activities by supporting accrual preparation and completing accounts payable reconciliations. • Identify opportunities to strengthen accounts payable workflows and assist with updating procedures to improve accuracy and efficiency. • Uphold company values through collaborative teamwork, dependable service, and a consistent focus on quality in daily interactions and work output.
2026-07-20T00:00:00Z

Payroll Accountant

Mississauga, ON
onsite
Contract / Temporary
45 - 50 CAD / Hourly
We are looking for an experienced Payroll Accountant to support payroll operations for a construction and contractor environment in Mississauga, Ontario. This Long-term Contract opportunity is ideal for a detail-oriented individual who can oversee complex payroll activities, maintain compliance, and produce accurate reporting across union and non-union groups. The successful candidate will bring strong payroll accounting knowledge, a disciplined approach to reconciliations, and the ability to manage time-sensitive payroll cycles with accuracy. Responsibilities:• Process and maintain employee compensation, payroll data, hours worked, earnings, and deductions within the payroll system.• Complete weekly and bi-weekly payroll processing accurately and on time for both union and non-union employee groups.• Generate and review audit, exception, and reconciliation reports to validate gross-to-net pay, labour hours, pay rates, deductions, and payroll accuracy.• Manage payroll disbursements, including direct deposits, pay statements, garnishments, employment insurance claims, and government correspondence.• Validate and reconcile payroll transactions with downstream systems, including job costing, general ledger, payroll taxes, benefit remittances, and statutory payments.• Partner with outsourced payroll tax compliance providers and coordinate payroll tax notices, remittances, and compliance activities.• Prepare and submit union and non-union payroll reporting, including certified payroll, prevailing wage, and benefit remittance reports, ensuring compliance with applicable federal, provincial/state, and job-specific regulations.• Coordinate and support payroll tax audits, union benefit audits, annual workers' compensation audits, and other payroll-related compliance reviews.• Investigate, analyze, and resolve payroll discrepancies, variances, and exceptions in a timely manner.• Create queries, reports, Excel workbooks, and summary analyses to support payroll operations, audits, and business requirements.• Provide audit support and prepare documentation for internal and external auditors.• Perform additional payroll and accounting duties and participate in process improvement initiatives as assigned.
2026-07-21T00:00:00Z

Payroll Specialist

North York, ON
onsite
Permanent
80000 - 90000 CAD / Yearly
We are looking for a Payroll Specialist to support accurate and timely payroll operations for a healthcare-focused organization in Toronto, Ontario. This position plays an important role in administering employee pay, benefits-related payroll activities, and payment processing while maintaining compliance with established policies and applicable regulations. The ideal candidate brings strong hands-on experience with payroll systems, a high level of attention to detail, and the ability to manage confidential information with professionalism. Responsibilities: • Administer end-to-end payroll activities for employees, ensuring earnings, deductions, and adjustments are processed correctly and on schedule. • Review payroll data for accuracy, investigate discrepancies, and resolve issues related to employee pay in a timely manner. • Maintain and update employee payroll records within accounting and payroll platforms, ensuring data integrity and confidentiality. • Support benefits-related payroll administration, including the accurate handling of applicable deductions, remittances, and reconciliations. • Process payments and payroll-related transactions in accordance with internal controls, company procedures, and legislative requirements. • Prepare payroll reports and supporting documentation to assist with audits, reconciliations, and month-end activities. • Work with internal stakeholders to respond to payroll inquiries and provide clear information on payroll and payment matters. • Contribute to payroll system updates or process changes, including activities involving ADP Workforce Now or Ceridian when required.
2026-07-16T00:00:00Z

Payroll Specialist

Oakville, ON
onsite
Permanent
65000 - 70000 CAD / Yearly
We are seeking a detail-oriented Payroll Specialist to join a growing team and oversee payroll operations for approximately 300 employees. This role is ideal for an experienced payroll professional with hands-on expertise in ADP Workforce Now who thrives in a fast-paced environment and takes pride in ensuring payroll accuracy, compliance, and exceptional employee service.Working closely with Human Resources and Finance, the Payroll Specialist will be responsible for end-to-end payroll processing, benefits administration, time and attendance management, and payroll-related reporting. Key ResponsibilitiesPayroll Administration<ul><li>Process bi-weekly payroll for approximately 300 hourly and salaried employees using ADP Workforce Now.</li><li>Review and validate payroll data, including hours worked, earnings, deductions, and adjustments.</li><li>Maintain payroll records and ensure compliance with federal and provincial payroll legislation.</li><li>Process employee lifecycle changes, including new hires, terminations, transfers, and status updates.</li><li>Generate payroll reports and support management reporting requirements.</li><li>Administer employee onboarding activities within ADP Workforce Now.</li></ul>Time & Attendance<ul><li>Maintain and support the ADP Workforce Now Time & Attendance system.</li><li>Review employee timecards and investigate discrepancies.</li><li>Collaborate with managers and supervisors to resolve time-entry and approval issues.</li><li>Ensure accurate timekeeping data is reflected in payroll processing.</li></ul>Benefits Administration<ul><li>Process and reconcile employee benefit deductions and employer contributions.</li><li>Ensure accurate and timely remittances to benefit providers.</li><li>Support benefit-related payroll reporting and reconciliations.</li><li>Respond to employee inquiries regarding payroll deductions and benefits.</li></ul>Compliance & Reporting<ul><li>Prepare and submit Records of Employment (ROEs) through Service Canada.</li><li>Assist with WSIB payroll reporting requirements.</li><li>Support year-end payroll activities, including T4 preparation and reporting.</li><li>Maintain accurate payroll documentation and support internal or external audits.</li></ul>QualificationsRequired<ul><li>Minimum 3 years of payroll administration experience.</li><li>Hands-on experience processing payroll using ADP Workforce Now.</li><li>Experience supporting hourly and salaried employee payroll.</li><li>Strong understanding of Ontario payroll legislation, statutory deductions, and compliance requirements.</li><li>Proficiency with Microsoft Excel and Microsoft Office Suite.</li><li>Exceptional attention to detail and ability to maintain confidentiality.</li><li>Strong organizational, analytical, and problem-solving skills.</li></ul>Preferred<ul><li>Experience with ADP Workforce Now Time & Attendance.</li><li>PCP (Payroll Compliance Practitioner) designation or currently pursuing certification.</li><li>Experience supporting payroll within a multi-site or multi-division organization.</li></ul>This is a hybrid role with an expectation of 2 days a week in office onsite at their Oakville office.
2026-06-24T00:00:00Z

Accounts Receivable Clerk

Mississauga, ON
onsite
Contract / Temporary
21 - 23 CAD / Hourly
We are looking for an Accounts Receivable Clerk to join a manufacturing organization in Mississauga, Ontario on a Contract basis. This opportunity is ideal for an accounting professional with experience in accounts receivable, collections, and month-end support within a fast-paced manufacturing environment. Responsibilities:<ul><li>Manage the daily invoicing process, cash receipts, lockbox postings, and bank deposits.</li><li>Apply customer payments, monitor outstanding balances, and pursue collections on overdue invoices.</li><li>Analyze and process customer deductions, resolve payment discrepancies, and assist with customer disputes.</li><li>Reconcile accounts receivable and general ledger accounts, prepare journal entries, and support month-end close activities.</li><li>Prepare weekly cash flow forecasts, HST returns, and internal, customer, and government reports.</li><li>Maintain USMCA certificates and coordinate scrap ticket reporting for reimbursement.</li><li>Maintain accurate customer account records and ensure compliance with accounts receivable procedures and internal controls.</li><li>Use Microsoft Excel and ERP systems to analyze financial data, support reporting, and maintain accurate records.</li><li>Work closely with Finance and cross-functional teams to meet deadlines in a high-volume manufacturing environment.</li></ul>
2026-07-21T00:00:00Z

Payroll Administrator

Brampton, ON
onsite
Permanent
72000 - 82000 CAD / Yearly
We are currently seeking a detail-oriented and experienced Payroll Administrator to join our client's team. This role will be responsible for managing the full-cycle payroll process for a workforce of under 300 employees, including both hourly and salaried staff. Key Responsibilities<ul><li>Process full-cycle payroll for hourly and salaried employees on a regular basis</li><li>Prepare and submit Records of Employment (ROEs)</li><li>Complete payroll journal entries and ensure accurate reporting to accounting</li><li>Remit source deductions and ensure compliance with all regulatory requirements</li><li>Perform year-end payroll activities, including:</li><li>T4 and T4A preparation</li><li>RL1 preparation</li><li>Payroll reconciliations</li><li>Support the annual payroll audit process</li><li>Identify opportunities to enhance and streamline payroll processes</li><li>Ensure payroll practices remain compliant with applicable legislation and internal policies</li></ul>
2026-06-24T00:00:00Z

Payroll Supervisor/Manager

Kitchener, ON
onsite
Contract / Temporary
63.5 - 67 CAD / Hourly
We are looking for an experienced Payroll Supervisor/Manager to lead payroll operations for a complex, high-volume environment in Ontario. This Long-term Contract opportunity is ideal for a payroll specialist who can guide a team, maintain accurate bi-weekly processing, and support continuous improvement across payroll practices. The successful candidate will combine strong technical payroll knowledge with leadership skills, sound judgement, and a service-focused approach when working with employees and internal partners. Responsibilities:• Oversee daily payroll activities and provide guidance to a team of Payroll Administrators to support efficient and accurate service delivery.• Review and authorize bi-weekly payroll processing across multiple payroll groups, ensuring deadlines are met and legislative and policy requirements are followed.• Coach, train, and support payroll staff by sharing technical expertise and reinforcing compliance with applicable payroll rules, collective agreements, and internal standards.• Partner with Payroll and Human Resources teams on special initiatives, including process enhancements, documentation updates, and implementation-related activities.• Respond promptly to inquiries from employees and external service providers, delivering attentive customer service and resolving payroll issues effectively.• Support period-end and year-end payroll accounting activities by assisting with accruals, reconciliations, and payroll-related journal entries.• Create, refine, and maintain payroll procedures, reference materials, and operational manuals to promote consistency and accuracy.• Serve as a back-up resource for payroll processing and step in during peak periods to help balance workload demands across the team.• Carry out additional payroll leadership duties as needed to support departmental priorities.
2026-07-16T00:00:00Z

Payroll Specialist - US and Canada

Brampton, ON
onsite
Permanent
90000 - 100000 CAD / Yearly
We are seeking a highly skilled Payroll Specialist to manage full-cycle payroll across both Canada and the United States. This role will be responsible for processing payroll a multi-province payroll and multi-state payroll for under 300 employees.This is a hands-on role with a strong focus on accuracy, compliance, and process improvement, particularly as the organization looks to streamline and optimize its payroll operations and better leverage its Dayforce system. Key ResponsibilitiesFull-Cycle Payroll Processing<ul><li>Process bi-weekly payroll for Canadian and U.S. employees (hourly and salaried)</li><li>Ensure accurate calculation of earnings, deductions, and benefit premiums</li></ul>Payroll Compliance & Tax Filing<ul><li>Prepare and reconcile year-end filings, including:</li><li>T4s, T4As, RL-1s, W-2s</li><li>Manage and reconcile: EHT and WSIB filings</li><li>U.S. workers’ compensation</li><li>Liaise with and respond to inquiries from: CRA, WSIB, IRS, and U.S. state/local tax authorities</li></ul> Payroll Reporting & Analysis<ul><li>Generate payroll reports for HR and Finance using system data</li><li>Prepare payroll analysis, headcount reporting, and variance insights</li><li>Support budgeting and forecasting activities with payroll data</li><li>Produce reports related to benefits (e.g., 401(k), RRSP uploads) and distribute to internal stakeholders</li></ul> System & Process Optimization<ul><li>Act as a key contributor in improving payroll processes and workflows</li><li>Review and streamline existing payroll procedures</li><li>Maximize use of Dayforce functionality and reduce manual tasks</li><li>Collaborate with HRIS and HR teams to improve data flow and integration</li><li>Support or lead payroll system enhancements and implementation initiatives</li><li>Identify opportunities for automation, efficiency, and accuracy improvements</li></ul> HR & Cross-Functional Support<ul><li>Partner with HR on employee data changes (new hires, terminations, job changes)</li><li>Ensure proper segregation of duties between HR and payroll</li><li>Respond to employee inquiries related to payroll, deductions, and benefits</li></ul> Year-End & Audit Support<ul><li>Coordinate and execute year-end payroll processes</li><li>Prepare audit-ready documentation and support internal and external audits</li><li>Ensure accurate reconciliation of all payroll accounts and remittances</li></ul>
2026-07-03T00:00:00Z

Payroll Supervisor/Manager/Director

Waterloo, ON
onsite
Permanent
85000 - 95000 CAD / Yearly
We are looking for an experienced payroll leader to oversee payroll operations for a large unionized workforce in Waterloo, Ontario. This position is responsible for guiding the payroll team, maintaining accurate and timely pay processing, and ensuring compliance with legislative, financial, and organizational requirements. The successful candidate will strengthen day-to-day operations, support staff development, and help translate collective agreement updates into consistent payroll practices. Responsibilities: • Oversee end-to-end payroll activities, including regular bi-weekly runs, off-cycle payments, adjustments, and exception resolution, while maintaining a high level of accuracy. • Guide and support Payroll Specialists and Payroll Administrators by setting priorities, assigning work, and resolving operational issues efficiently. • Coordinate the payroll implementation of collective agreement changes in partnership with internal stakeholders to ensure consistent application. • Review employee payroll records, grid placements, garnishment processing, and audit activities to protect data accuracy and confidentiality. • Authorize payroll-related financial outputs such as journal entries, banking files, and general ledger summaries to support accurate reporting and payment release. • Ensure year-end payroll obligations are completed properly, including the preparation and distribution of T4s and Records of Employment. • Monitor employee and stakeholder payroll inquiries, address escalated matters, and maintain a strong service standard across the function. • Maintain compliance with applicable federal and provincial legislation, union requirements, remittance obligations, internal controls, and audit standards. • Coach, mentor, and evaluate payroll staff through onboarding, training, performance reviews, and development planning, while adjusting team capacity as needed. • Promote safe workplace practices, support incident reporting expectations, and contribute to a healthy office environment with occasional travel as required.
2026-06-22T00:00:00Z