5 results for Office Administrator in Calgary, AB

Office Manager

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for an experienced Office Manager to join their team in Calgary, Alberta. This role supports day-to-day office operations, customer administration, quoting, invoicing, document control, and basic accounting activities. The ideal candidate is resourceful, detail-oriented, organized, and professional, with the ability to manage multiple priorities and collaborate effectively with customers, internal teams, and external partners.Responsibilities:<ul><li>Coordinate daily administrative operations and serve as a central contact for customer and business inquiries.</li><li>Prepare and manage customer quotes, proposals, renewals, purchase orders, and software/service agreements.</li><li>Handle invoicing, payment tracking, and transactional records in collaboration with accounting and bookkeeping resources.</li><li>Maintain contracts, business documentation, key dates, and compliance records.</li><li>Coordinate communication between customers, technical teams, leadership, and vendors.</li><li>Support operational activities including trade shows, insurance and benefits administration, and vendor documentation.</li><li>Provide administrative support for associated property operations and tenant matters.</li><li>Maintain business and accounting information using Sage 50 and other office systems.</li></ul>
2026-08-31T00:00:00Z

Payroll Administrator

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a Payroll Administrator to join a busy team supporting payroll operations for a large Oil & Gas workforce in Calgary, Alberta on a long-term contract basis. This role is well suited to someone with hands-on payroll experience who can manage high-volume employee transactions accurately in a fast-paced environment. The position will focus on hourly payroll, onboarding, benefits administration, employee record maintenance, and supporting payroll requirements for employees with varied schedules and compensation arrangements. Responsibilities:<ul><li>Process high-volume payroll transactions, including hourly pay, overtime, allowances, shift premiums, and rotational schedules.</li><li>Complete payroll onboarding activities, including employee setup and review of offer and compensation details.</li><li>Maintain employee records and process compensation, status, and hourly pay changes accurately.</li><li>Coordinate benefits enrolment and submit required documentation within established timelines.</li><li>Apply contract pay rules and field compensation programs accurately.</li><li>Work with field managers to resolve timesheet discrepancies and meet payroll cut-off deadlines.</li><li>Validate payroll inputs, review exceptions, and support recurring payroll cycles.</li><li>Assist with T4 preparation, payroll reporting, and year-end activities.</li><li>Generate and review payroll reports to identify discrepancies and support audit requirements.</li><li>Support employee maintenance and payroll transactions within systems such as UKG Pro and Workday.</li></ul>
2026-08-31T00:00:00Z

Payroll Administrator

Okotoks, AB
onsite
Permanent
0 - 0 CAD / Yearly
Our client is seeking a detail-oriented and experienced Payroll Administrator to join their team. The Payroll Administrator will be responsible for the accurate and timely processing of payroll for a large employee group, including unionized teachers, substitute teachers, certified staff, support staff, and salaried office employees. <ul><li>Process monthly payroll for large and diverse employee population.</li><li>Administer payroll in compliance with collective agreements, employment standards, payroll legislation, and organizational policies.</li><li>Calculate and process payroll earnings, benefits, union dues, statutory deductions, and other employee payroll transactions accurately and in compliance with applicable legislation.</li><li>Maintain employee payroll records and ensure data accuracy.</li><li>Prepare and process payroll adjustments, retroactive pay, salary grid updates, and other payroll-related transactions.</li><li>Complete payroll remittances and ensure compliance with applicable federal and provincial regulations.</li><li>Prepare annual payroll reporting, including T4s and year-end reconciliations.</li><li>Prepare payroll journal entries and post payroll transactions to the general ledger.</li><li>Reconcile payroll accounts and work closely with the Finance team to investigate and resolve discrepancies.</li><li>Respond to employee payroll inquiries with professionalism and excellent customer service.</li><li>Communicate regularly with employees, managers, Human Resources, Finance, and external agencies regarding payroll-related matters.</li><li>Support payroll audits and provide documentation as required.</li><li>Assist with payroll process improvements and special projects.</li></ul>
2026-08-20T00:00:00Z

Payroll Administrator

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is seeking a Payroll Administrator to support a contract opportunity within the oil and gas sector in Calgary. This role will manage bi-weekly payroll for hourly and salaried employees across Canadian and U.S. payroll cycles.Responsibilities:<ul><li>Process bi-weekly payroll for Canadian and U.S. employees, ensuring accurate and timely payments.</li><li>Review payroll inputs including earnings, deductions, and employee changes.</li><li>Maintain accurate employee payroll records and data.</li><li>Process payroll using ADP Workforce Now.</li><li>Reconcile payroll, investigate discrepancies, and resolve issues before finalization.</li><li>Respond to employee and internal payroll inquiries.</li><li>Prepare payroll reports and support audits and compliance requirements.</li><li>Focus exclusively on payroll administration, with no responsibility for benefits, pension, or RRSP administration.</li></ul>
2026-09-01T00:00:00Z

Bookkeeper

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is seeking a Bookkeeper to join a Calgary consultancy on a long-term contract basis. This role starts part-time at three days per week, with the potential to become permanent. The ideal candidate has hands-on bookkeeping experience and is comfortable supporting billing and administrative tasks in a small team environment. Responsibilities:<ul><li>Manage day-to-day bookkeeping and maintain accurate financial records.</li><li>Prepare invoices and support accounts receivable and payable activities.</li><li>Post journal entries and assist with month-end processes.</li><li>Reconcile bank transactions and investigate discrepancies.</li><li>Use QuickBooks Online to record transactions and maintain ledgers.</li><li>Provide general bookkeeping and administrative support.</li><li>Manage multiple client assignments and shifting priorities.</li><li>Support CaseWare activities as required, with training provided.</li></ul>
2026-09-01T00:00:00Z