8 results for Office And Administrative in Calgary, AB

Bookkeeper

Calgary, AB
onsite
Temporary
- CAD / Hourly
Our client is looking for a detail-oriented Bookkeeper to join their law firm in Calgary, Alberta on a Contract basis. This role will support day-to-day bookkeeping, billing, reconciliations, and administrative activities within a busy legal environment. Responsibilities:• Manage daily bookkeeping activities, including transaction entry, financial records, and general ledger support.• Process accounts payable for lawyers and the management company, prepare payments, and post journal entries.• Complete bank reconciliations and investigate discrepancies to maintain accurate records.• Prepare internal billing between the management company and individual lawyers.• Support accounts receivable activities, including posting receipts and tracking payments.• Process applicable source deduction remittances accurately and on time.• Reconcile corporate registry payments and maintain supporting documentation.• Maintain financial and billing information across Sage 50, PC Law, Soluno, and Cosmolex.• Provide general office and administrative support as required.
2026-08-10T22:18:38Z

Receptionist

Calgary, AB
remote
Temporary
- CAD / Hourly
Our client is looking for a detail-oriented Receptionist to join their team in Calgary, Alberta. This role supports the day-to-day operations of the office by providing reception, administrative, and workplace support while creating a welcoming and organized environment. The ideal candidate is organized, approachable, and customer-focused, with strong communication skills and the ability to manage multiple priorities in a fast-paced office.Responsibilities:<ul><li>Greet employees, visitors, and contractors; manage front-desk reception.</li><li>Answer and direct phone calls and relay messages accurately.</li><li>Prepare shipping documents and coordinate courier packages.</li><li>Maintain kitchen, common areas, and meeting rooms.</li><li>Restock coffee, refreshments, and office supplies.</li><li>Assist vendors and coordinate site access as needed.</li><li>Provide general administrative and office support.</li></ul>
2026-07-28T19:14:32Z

Project Administrator

Calgary, AB
onsite
Temporary
- CAD / Hourly
Our client is looking for a dedicated Project Administrator to join their team in Calgary, Alberta. This role supports project execution by coordinating administrative activities, maintaining document control, and ensuring project information remains organized. The ideal candidate is highly organized, detail-oriented, and experienced in supporting project teams through effective records management, communication, scheduling, reporting, and financial tracking.Responsibilities:<ul><li>Administer SharePoint sites by managing user access, folder structures, and document organization.</li><li>Maintain project document control, including creating, tracking, updating, and archiving records.</li><li>Coordinate document transmittals with engineering teams and external service providers.</li><li>Schedule meetings, prepare agendas, record minutes, and track action items.</li><li>Monitor project milestones, timelines, and dependencies to support project delivery.</li><li>Prepare project status reports and documentation for internal, funding, and compliance requirements.</li><li>Track project expenses, labour charges, and invoice processing for budget support.</li><li>Provide administrative support through record management, data entry, communications, and shipping coordination.</li></ul>
2026-07-27T23:04:42Z

Payroll Administrator

Calgary, AB
remote
Temporary
- CAD / Hourly
We are looking to connect with experienced Payroll Administrators for potential opportunities with a focus on high-volume payroll processing and complex payroll environments. This role is well suited to someone with strong payroll knowledge, excellent attention to detail, and experience working across multiple employee groups and jurisdictions. Responsibilities:<ul><li>Process high-volume multi-provincial payroll for both hourly and salaried employees.</li><li>Support payroll administration across unionized and non-unionized environments.</li><li>Review and process complex payroll calculations, including retroactive pay adjustments and employee changes.</li><li>Manage payroll adjustments, deductions, and benefit-related updates.</li><li>Prepare and process Records of Employment (ROEs) and support year-end activities, including T4 preparation.</li><li>Maintain accurate payroll records while ensuring compliance with payroll policies and legislation.</li><li>Respond to payroll-related inquiries and work collaboratively with HR, finance, and internal stakeholders.</li><li>Support payroll reporting, reconciliations, and ongoing process improvements.</li></ul>
2026-07-30T16:24:06Z

Receptionist

Calgary, AB
onsite
Temporary
- CAD / Hourly
Our client is looking for a detail-oriented Receptionist to join their team in Calgary, Alberta. This contract role supports a welcoming, organized, and efficient office environment by coordinating visitors, deliveries, meeting spaces, and daily administrative tasks. The ideal candidate is friendly, organized, dependable, and comfortable managing multiple priorities while providing excellent service to internal and external contacts.Responsibilities:<ul><li>Welcomed visitors, managed front-desk operations, and provided meeting room and refreshment support.</li><li>Handled incoming calls and inquiries, directing requests to appropriate contacts.</li><li>Coordinated incoming/outgoing mail, couriers, parcels, and office deliveries.</li><li>Prepared and maintained meeting rooms and common areas.</li><li>Monitored and organized kitchen and office supply deliveries.</li><li>Maintained stocked and tidy kitchen areas, including basic dishwasher duties.</li><li>Provided general administrative support, including email management, filing, scheduling, and data entry.</li><li>Used Microsoft Outlook, Word, and Excel for daily administrative tasks.</li></ul>
2026-08-10T17:23:40Z

Legal Assistant

Calgary, AB
onsite
Permanent
55000.00 - 65000.00 CAD / Yearly
We are supporting a boutique firm with offices in Calgary and Vancouver that practices in corporate, commercial, immigration, employment and litigation law. They are a team of 15-20 located in the heart of Calgary’s business community. As a firm they take pride in their ability to serve businesses, families and individuals with diligence and professionalism. They value an entrepreneurial mindset, a diverse and inclusive team, and creating a culture where employees feel supported and empowered. About the Position:We are currently seeking an experienced Legal Assistant to join their Calgary office to work in the area of Business Law (corporate and commercial), and other areas as may be required. This position will appeal to candidates with 3+ years of experience who enjoy continuous learning and being productive in a collaborative, fast-paced environment. As the Legal Assistant you will provide administrative and legal support to the firm’s lawyers by preparing legal documents, conducting research, organizing files, managing schedules, and maintaining communication with clients. This role is crucial in ensuring effectiveness of legal services within the firm and requires strong organizational skills and attention to detail. Key Responsibilities:<ul><li>Assisting lawyers and paralegals involved in Business Law (corporate and commercial) and other practice areas.</li><li>Managing files including searches, conflicts, retainers, opening, organizing, maintaining, billing and closing.</li><li>Preparing closing books and assisting with organizing and updating corporate records.</li><li>Drafting, formatting and revising email and letter correspondence, memos, agreements and other documents.</li><li>Conducting searches for due diligence and other purposes.</li><li>Submitting documents for registration at Land Titles, Personal Property Registry and other registries.</li><li>Drafting and revising documents, checklists and organizing materials for meetings, transactions, closings.</li><li>Administration of time entry and billing of client files.</li><li>Coordinating meetings in person and by video and teleconference and assisting with preparation for meetings.</li><li>Performing other legal and administrative tasks assigned from time to time.</li></ul>
2026-07-21T18:34:02Z

Senior Accountant

Calgary, AB
onsite
Temporary
- CAD / Hourly
THE ROLE:Our client is seeking a hands-on Senior Accountant to join their growing team for a contract position located in the Calgary area. This role is ideal for an accounting professional who enjoys variety, takes ownership of financial processes, and is comfortable supporting both accounting and operational functions.Responsibilities:<ul><li>Manage day-to-day accounting activities across multiple business entities</li><li>Perform daily credit card reconciliations and review vendor invoices for accuracy</li><li>Monitor accounts receivable and follow up on outstanding customer payments</li><li>Support cash flow planning, payroll funding, and payment prioritization decisions</li><li>Process payroll and maintain accurate financial records in QuickBooks Online</li><li>Assist with project administration including project setup, document management, and agreement tracking</li><li>Coordinate with field teams and vendors regarding project materials and operational requirements</li></ul>ABOUT YOU:You are a confident and proactive accounting professional who thrives in a dynamic business setting and enjoys working independently while supporting a collaborative team environment. You combine strong financial knowledge with practical problem-solving skills and are comfortable stepping into administrative and operational support when required. WHAT'S ON OFFER:This position offers a competitive hourly wage, comprehensive exposure to both accounting and business operations, and the opportunity to work closely with ownership in a growing organization. You'll enjoy the chance to make a direct impact on financial performance and operational effectiveness. If you're looking for a role where you can combine strong accounting expertise with operational involvement and have a visible impact on the success of the business, we'd love to hear from you. Apply today and leverage your expertise in a role where your contributions will be highly visible, valued, and influential.
2026-08-10T18:49:17Z

Bookkeeper

Calgary, AB
remote
Temporary
- CAD / Hourly
We are looking to connect with experienced Bookkeepers for future opportunities across Calgary and the surrounding area. If you have hands-on bookkeeping experience and enjoy maintaining accurate financial records, supporting business operations, and improving accounting processes, we’d love to hear from you. Responsibilities:<ul><li>Maintain accurate financial records, including accounts payable, accounts receivable, and general ledger transactions.</li><li>Process invoices, payments, receipts, and expense transactions.</li><li>Perform bank, credit card, and account reconciliations.</li><li>Prepare and post journal entries as required.</li><li>Support month-end and year-end close activities.</li><li>Maintain vendor and customer accounts, including resolving discrepancies and following up on outstanding items.</li><li>Assist with financial reporting, account reviews, and data analysis.</li><li>Maintain organized documentation and support audit requirements.</li><li>Provide general accounting and administrative support as needed.</li></ul>
2026-07-29T19:28:49Z