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3 results for Office Administrator in Calgary, AB
- Calgary, AB
- onsite
- Temporary
- 0 - 0 CAD / Yearly
- <p>Our client is looking for an experienced <strong>Executive Assistant</strong> to join their team in Calgary, Alberta. This role supports senior leadership and a group of speakers, requiring strong organizational skills, sound judgment, and exceptional client service. The ideal candidate is proactive, empathetic, detail-oriented, and adaptable, with the ability to manage competing priorities and ensure meetings, travel, client interactions, and executive responsibilities run smoothly and efficiently.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage complex executive calendars, meetings, and conference calls, aligning schedules with travel plans and changing priorities.</li><li>Coordinate domestic and international travel, itineraries, and logistics for executives and assigned speakers.</li><li>Provide professional, responsive, and discreet support to clients, speakers, and senior leadership.</li><li>Anticipate executive needs by preparing materials, confirming arrangements, and proactively resolving scheduling and logistical issues.</li><li>Support speaker coordination, event arrangements, communications, and follow-up activities.</li><li>Process expense reports, maintain documentation, and manage administrative records accurately and efficiently.</li><li>Follow established procedures and standard operating practices to ensure consistent, high-quality administrative support.</li><li>Collaborate with the executive support team by sharing knowledge, answering questions, and providing day-to-day guidance.</li><li>Adapt to changing priorities and tight deadlines while ensuring executive operations and client-facing activities run smoothly.</li></ul>
- 2026-10-22T00:00:00Z
- Calgary, AB
- onsite
- Temporary
- 0 - 0 CAD / Yearly
- <p>Our client is seeking a detail-oriented <strong>Bookkeeper </strong>for a contract opportunity in <strong>Calgary</strong>. This role will support day-to-day accounting activities, including accounts payable, accounts receivable, reconciliations and month-end close. The successful candidate will be comfortable working independently, investigating discrepancies and maintaining accurate financial records.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process accounts payable invoices, verify coding and budget alignment, and coordinate approvals before payment.</li><li>Prepare cheque runs, maintain payment records and follow up on outstanding items.</li><li>Complete bank reconciliations and post monthly journal entries for payroll, benefits and funding.</li><li>Support accounts receivable by recording funding and parent payments, including e-transfers.</li><li>Assist with month-end close, including general ledger, prepaid and other account reconciliations.</li><li>Enter financial data into accounting systems and maintain accurate, organized records.</li><li>Investigate discrepancies, gather supporting documentation and resolve issues.</li><li>Support audit preparation and reporting requests by retrieving invoices, utility bills and other financial records.</li></ul><p><br></p>
- 2026-10-21T00:00:00Z
- Calgary, AB
- onsite
- Temporary
- 0 - 0 CAD / Yearly
- <p>Our client is seeking a <strong>Bookkeeper </strong>to join their <strong>Calgary </strong>team on a contract basis for November. This role will support day-to-day accounting activities and assist with the implementation of QuickBooks Online Advanced, with a focus on data migration, reconciliations, and system setup.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare and validate financial data for import into QuickBooks Online Advanced.</li><li>Complete bank, account, and subledger reconciliations ahead of system conversion.</li><li>Enter and verify accounting data from the existing system, maintaining accurate records throughout migration.</li><li>Support trial conversions and testing to identify and resolve data issues.</li><li>Assist with accounts payable, accounts receivable, payroll journals, and general ledger activities.</li><li>Support the first month-end close in the new system, reviewing transactions and resolving discrepancies.</li><li>Provide recommendations on QuickBooks setup and accounting workflows based on previous experience.</li><li>Coordinate with internal and external stakeholders on data preparation, testing, and accounting follow-up.</li></ul><p><br></p>
- 2026-10-22T00:00:00Z