2 results for Workplace Coordinator in Burnaby, BC

Administrative Coordinator

Vancouver, BC
onsite
Temporary
28.5 - 30 CAD / Hourly
We are looking for an Administrative Coordinator to join our team in Vancouver, British Columbia on a Contract basis. In this role, you will help keep daily workplace operations running smoothly by supporting reception activities, coordinating schedules, assisting with events, and managing communications with vendors and internal teams. This opportunity is well suited to someone who is organized, service-focused, and comfortable handling a range of administrative responsibilities with minimal supervision. Responsibilities: • Oversee day-to-day front desk and concierge support to create a welcoming and attentive experience for staff, visitors, and service providers. • Coordinate with external vendors and internal stakeholders to arrange services, confirm timelines, and address follow-up items efficiently. • Monitor onsite concerns and work closely with building operations to ensure issues are resolved in a timely manner. • Manage incoming and outgoing shipments, including tracking deliveries and maintaining accurate records. • Provide administrative assistance to the broader team by organizing calendars, arranging meetings, and supporting appointment scheduling. • Assist with the planning and execution of meetings, workplace activities, and special events to ensure smooth delivery. • Handle a variety of office coordination tasks independently while maintaining strong communication and attention to detail. • Support general office functions by responding to inquiries, maintaining organized processes, and helping keep operations on schedule.
2026-08-04T00:00:00Z

Office and Finance Coordinator

Surrey, BC
onsite
Permanent
50000 - 65000 CAD / Yearly
We are looking for an Office and Finance Coordinator to join a growing engineering firm in Lower Mainland, British Columbia. This position combines office administration, project support, executive assistance, and finance coordination in a collaborative team environment. The successful candidate will help keep daily operations organized while contributing to invoicing, bookkeeping, payroll administration, and client-facing documentation. This is an excellent opportunity for someone who enjoys a varied role and wants to build on both administrative and financial skills within a services setting. Responsibilities: • Support leaders and project staff with day-to-day administrative tasks, meeting logistics, calendar coordination, and follow-up on priorities. • Organize project files, maintain internal tracking tools, and help ensure schedules and documentation remain current and accessible. • Create and format client proposals, reports, presentations, and other business documents with a high degree of accuracy and professionalism. • Contribute to marketing and business development efforts by assisting with submission packages, promotional materials, and related administrative activities. • Maintain orderly office systems, records, and workflows to support efficient operations across the organization. • Prepare client billing for engineering work and help ensure invoices are issued accurately and on time. • Assist with accounts payable and accounts receivable activities, including entering vendor invoices, processing payments, and tracking outstanding items. • Provide bookkeeping support through bank reconciliations, financial record maintenance, and assistance with month-end administrative tasks. • Coordinate payroll-related information using Payworks and liaise with the external accounting firm to provide required financial and payroll documentation.
2026-08-05T00:00:00Z