7 results for Systems Administrator in Burlington, ON

Payroll and Benefits Administrator

Vaughan, ON
onsite
Permanent
72000.00 - 82000.00 CAD / Yearly
We are seeking an experienced, detail-oriented, and highly organized Payroll and Benefits Administrator to manage payroll and benefits for our growing team of over 300 hourly and salaried employees. In this critical role, you will oversee the full-cycle payroll process and ensure compliance, accuracy, and on-time delivery while administering employee benefits programs. The ideal candidate is proficient in ADP Workforce Now, has strong communication skills, and thrives in a fast-paced environment. Key Responsibilities Full-Cycle Payroll Management:<ul><li>Oversee the accurate and timely processing of payroll for 300+ employees, including hourly and salaried staff.</li><li>Ensure compliance with legal regulations and company policies while maintaining meticulous payroll records.</li><li>Prepare and manage year-end payroll functions, including issuing T4s, EHT reconciliations, and WSIB reconciliations.</li><li>Upload payroll journal entries to support financial reporting and maintain records.</li></ul>Employee Changes & Records:<ul><li>Handle employee updates, including new hires, terminations, and ongoing changes in payroll systems.</li><li>Prepare and issue Records of Employment (ROEs) promptly and accurately.</li></ul>Benefit Plan Administration:<ul><li>Coordinate and administer employee benefits programs, managing enrollments, changes, and terminations effectively.</li><li>Serve as the first point of contact for employees seeking information or assistance regarding benefit packages.</li><li>Monitor benefit plan processes and identify opportunities to improve efficiency while ensuring compliance with regulations.</li></ul>Compliance & Continuous Improvement:<ul><li>Stay informed about payroll-related legislation, trends, and best practices to ensure compliance with federal and provincial regulations.</li><li>Evaluate payroll and benefits systems to optimize workflows and ensure accuracy.</li></ul>Collaboration & Communication:<ul><li>Partner with HR and finance teams to enhance payroll and benefit processes while resolving issues swiftly and effectively.</li><li>Provide clear and consistent communication to employees and stakeholders regarding payroll and benefits matters.</li></ul>
2025-10-20T17:57:31Z

Human Resources Administrator

Kitchener, ON
onsite
Temporary
25.75 - 28.75 CAD / Hourly
We are looking for a dedicated and organized Human Resources Administrator to join our team in Kitchener, Ontario. This long-term contract position offers an excellent opportunity to support key HR functions, including recruitment, onboarding, and employee file management. The role is fully onsite and requires someone with strong attention to detail and administrative capabilities. Responsibilities: • Review and prescreen applications to identify candidates with relevant experience. • Schedule and conduct interviews with prospective employees. • Facilitate onboarding processes, including setting up new hires and entering their information into the company’s software system. • Prepare and maintain comprehensive onboarding files for new employees. • Ensure compliance with ministry regulations and company policies. • Perform extensive data entry tasks, including collecting and organizing employee information. • Update and manage employee records to ensure accuracy and completeness. • Assist in maintaining HR documentation and supporting various administrative tasks.
2025-11-20T14:39:03Z

Accounting Administrator

Toronto, ON
onsite
Permanent
55000.00 - 70000.00 CAD / Yearly
We are looking for a detail-oriented Accounting Administrator to join our team in Toronto, Ontario. This role is essential for maintaining accurate financial records and supporting the company's accounting operations. The ideal candidate will bring expertise in financial reconciliation, billing, and data management while showcasing strong organizational skills. Responsibilities: • Process accounts payable and accounts receivable transactions with precision and timeliness. • Reconcile financial accounts to ensure accuracy and resolve any discrepancies promptly. • Prepare and issue invoices, ensuring compliance with company policies and procedures. • Manage and organize billing activities, maintaining detailed records for auditing purposes. • Enter financial data into accounting systems accurately and efficiently. • Handle invoice processing tasks, verifying details and ensuring proper documentation. • Utilize accounting software such as QuickBooks, SAP, and Oracle for financial management. • Generate reports using Microsoft Excel to support financial analysis and decision-making. • Collaborate with team members to streamline accounting processes and improve efficiency. • Maintain confidentiality of financial information and adhere to company standards.
2025-11-11T18:28:43Z

HR & Payroll Administrator

Aurora, ON
onsite
Permanent
65000.00 - 75000.00 CAD / Yearly
Robert Half is partnering with an established client seeking an experienced HR & Payroll Administrator who brings expertise in Accounts Payable (AP), Human Resources, and ADP Workforce Now. This is an exciting opportunity for a detail-oriented professional to play a critical role in both financial and people operations. Key Responsibilities:Accounts Payable (AP)<ul><li>Process all AP transactions including purchase orders, invoices, expense reports, and payment requests, ensuring accuracy and timely completion.</li><li>Review and reconcile vendor accounts; resolve discrepancies promptly.</li><li>Maintain and update AP systems, enforcing compliance with internal policies and relevant accounting principles.</li><li>Assist with monthly, quarterly, and year-end reporting related to payables.</li><li>Manage the AP inbox and respond professionally to all vendor inquiries.</li></ul> Human Resources Support<ul><li>Collaborate with HR team members on payroll processing, benefits administration, onboarding, and employee data management.</li><li>Support compliance efforts with labor laws and regulations.</li><li>Help maintain accurate employee records per company and legal standards.</li><li>Assist with HR audits, ad-hoc reporting, and special projects.</li></ul> ADP Workforce Now Expertise<ul><li>Serve as the go-to resource for ADP Workforce Now inquiries and troubleshooting.</li><li>Ensure employee information is accurate—including job titles, compensation, tax, and direct deposit data.</li><li>Run payroll reports, track time-off accruals, and monitor data integrity within ADP Workforce Now.</li></ul>
2025-11-10T21:34:27Z

Fund Controller

Oakville, ON
remote
Permanent
100000.00 - 120000.00 CAD / Yearly
Our client is a family office also operating venture capital funds. Due to exciting growth, they are adding a results-driven Fund Controller to the team. The Fund Controller will have a strong background in Private Equity and U.S. tax and accounting principles for a growing portfolio of approximately 10 private equity funds—and more on the horizon. Reporting to the President, this role extends to overseeing accounting functions for the investment management company. This role is 100% remote but the Fund Controller must be willing and able to meet in the West GTA several times a year for internal meetings. If you’re a highly skilled CPA with proven expertise in Canadian and US fund structures, capital handling, carried interest, performance allocation, and cross-border compliance, this hands-on position offers the opportunity to be a key player in a fast-paced investment environment. Key Responsibilities Fund Accounting & Financial Oversight<ul><li>Oversee the accounting and reporting for funds spanning U.S. and Offshore structures.</li><li>Maintain capital account statements, NAV calculations, and investor allocations in-house.</li><li>Manage preparation and review of quarterly/annual financial statements under U.S. GAAP.</li><li>Collaborate with third-party fund administrators and review their financial deliverables.</li><li>Coordinate with external auditors to ensure timely fund audits with precise reporting.</li></ul>Tax Compliance & Coordination<ul><li>Work with external tax advisors for U.S. partnership tax filings (Form 1065/K-1 preparation and review).</li><li>Reconcile tax allocations, ensuring clear alignment with financial records.</li><li>Oversee FATCA, CRS, and other regulatory reporting requirements.</li><li>Provide end-to-end tax compliance assistance to investors.</li></ul>Management Company Accounting<ul><li>Handle general ledger entries, payroll, expense tracking, management fee collections, and more for the investment management company.</li><li>Generate financial statements, fund expense chargebacks, and cash flow forecasts regularly.</li><li>Process & Controls</li><li>Develop and implement robust internal controls, policies, and compliance systems.</li><li>Initiate process improvements to boost reporting accuracy and operational efficiency.</li><li>Manage external relationships with auditors, tax advisors, fund administrators, and banking institutions.</li></ul>
2025-10-17T18:29:09Z

Accounting Specialist

Guelph, ON
onsite
Contract / Temporary to Hire
24.50 - 27.00 CAD / Hourly
We are looking for an experienced Accounting Administrator to join our team in either the Guelph, Kitchener, or Cambridge, Ontario offices. This is a Contract to permanent position offering an exciting opportunity to perform a variety of accounting tasks while supporting project operations. The ideal candidate will have strong organizational skills, attention to detail, and excellent communication skills to work effectively in a fast-paced environment. Responsibilities:• Establish and maintain accurate project records by interpreting contract provisions and entering critical information into the accounting database.• Ensure compliance with contract terms by verifying rate schedules, payment terms, tax components, and invoice templates.• Process employee expense reports promptly and accurately, ensuring all necessary adjustments and entries are completed.• Administer electronic timesheets, performing data entry and corrections to ensure accurate labor and billing records.• Generate, review, and finalize invoices with required documentation, adhering to billing deadlines and client requirements.• Upload invoices to designated client portals and ensure proper tracking of accounts receivable and payable.• Monitor project revenue, identify variances, and adjust budgets as instructed, maintaining alignment with monthly accounting schedules.• Create and distribute system-generated reports to support project managers.• Maintain organized documentation in compliance with company policies and prepare for monthly accounting closures.
2025-11-14T20:39:06Z

Accounting Technician

Morriston, ON
onsite
Permanent
65000.00 - 70000.00 CAD / Yearly
Join a collaborative, fast-paced team where your attention to detail and financial expertise will directly support project success. We are looking for a Project Accounting Technician who is organized, proactive, and thrives in a dynamic project-based environment. This role plays a key part in maintaining accurate financial records, supporting billing and payables, and ensuring smooth communication between the accounting team, vendors, and project sites. Key Responsibilities: • Process vendor invoices in accordance with established payment terms and procedures. • Manage payments for site rents, utilities, and petty cash. • Maintain organized and confidential hard copy filing systems for accounts payable. • Liaise with project sites to resolve outstanding payable issues promptly. • Respond to vendor inquiries and provide timely updates on account status. • Prepare and manage Statutory Declarations and WSIB documentation for accounts receivable billings and subcontractor payables. • Reconcile subcontractor accounts for final release and prepare all related closing documentation. • Generate accurate month-end reports, including AP Audit Reports, AR summaries, and subcontractor reconciliations. • Post accruals, revenue billings, and cost reallocations at month-end. • Collect progress draws and payment certificates from project managers and ensure timely follow-up on outstanding receivables. • Conduct quarterly reconciliations of revenue contracts. • Build and maintain positive working relationships with project teams across job sites. • Assist with training site administrators and other personnel on accounting procedures. • Perform additional accounting duties as required to support project and company objectives. What You Bring: • Solid understanding of project accounting, accounts payable, and receivable processes. • Strong organizational skills with a high level of accuracy and attention to detail. • Excellent communication and relationship-building abilities. • Proficiency in accounting software and Microsoft Excel. • Prior experience in a project-based or construction accounting environment is an asset.If you are a motivated accounting professional who enjoys contributing to operational excellence and project success, we would love to hear from you.
2025-10-22T23:44:10Z