<p>We are looking for an experienced Administrative Assistant to join a dynamic investment firm in Mississauga, Ontario. In this role, you will provide exceptional administrative support across multiple business units, ensuring smooth operations and effective communication. This position is ideal for someone who thrives in a fast-paced environment and has a keen eye for detail.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound communications, including phone calls, emails, and correspondence.</p><p>• Assist with event planning, including scheduling, invitations, and vendor coordination for facility openings and other corporate events.</p><p>• Maintain and update social media platforms for the home care division, ensuring accurate and engaging content.</p><p>• Support insurance renewals and other operational tasks.</p><p>• Prepare and edit documents, presentations, and reports using Microsoft Office tools.</p><p>• Collaborate with diverse business units to ensure seamless administrative support across projects.</p><p>• Organize office operations and procedures, contributing to a productive and detail-oriented work environment.</p><p>• Monitor and manage supplies, ensuring the office is well-stocked and operational.</p><p>• Provide excellent customer service to clients, addressing inquiries and resolving issues promptly.</p>
<p>Robert Half Canada is seeking an organized and proactive <strong>Administrative Assistant</strong> for a growing private wealth management team. This role offers the opportunity to provide essential administrative support in a professional, client-focused environment.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform a variety of administrative tasks including scheduling, correspondence, and document management.</li><li>Prepare and process client paperwork with confidentiality and attention to detail.</li><li>Coordinate meetings, travel arrangements, and calendar management for team members.</li><li>Maintain and update filing systems, both physical and electronic.</li><li>Handle incoming phone calls, emails, and client inquiries promptly and professionally.</li><li>Support the preparation of reports, presentations, and other client materials.</li><li>Assist with special projects as assigned.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join a team on a contract basis in Belleville, Ontario. This role offers an opportunity to contribute to the smooth operation of our construction projects by providing essential administrative support. If you excel in organization, communication, and multitasking, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input and update data to ensure records are complete and current.</p><p>• Prepare and assemble job packets for foremen and field teams to facilitate project execution.</p><p>• Maintain organized filing systems and ensure proper handling of important documents.</p><p>• Communicate effectively with customers and municipalities to provide job-related information.</p><p>• Ensure all required paperwork and documentation are completed and accessible for field crews.</p><p>• Offer general administrative support to the operations team as needed.</p><p>• Schedule appointments and manage calendars to ensure smooth day-to-day operations.</p><p>• Handle inbound and outbound calls professionally, addressing inquiries and providing solutions.</p><p>• Draft and manage email correspondence to maintain clear communication channels.</p>
<p>We are seeking a Leasing Coordinator to support a small office with a strong focus on equipment leasing and rental administration. This role is primarily backend support, focused on documentation, licensing, data accuracy, and Excel-based reporting.</p><p> </p><p><strong>Responsibilities</strong></p><p>· Coordinate equipment leasing and rental documentation</p><p>· Prepare and process lease agreements, term sheets, and contracts</p><p>· Manage licensing, registrations, and renewals</p><p>· Maintain accurate, organized leasing files</p><p>· Build and maintain Excel spreadsheets, formulas, and tables</p><p>· Support reporting, reconciliations, and CRM data accuracy</p>
<p>On behalf of our client, a stable and growing organization, we are recruiting for a Bookkeeper / Office Manager to join their team. This role combines hands-on bookkeeping responsibilities with oversight of daily office operations and administration.</p><p>The successful candidate will play a key role in maintaining accurate financial records while ensuring the smooth functioning of office processes. This opportunity is ideal for a detail-oriented professional who enjoys working in a broad, trusted role within a collaborative environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p>Bookkeeping and Financial Support</p><ul><li>Maintain accurate and up-to-date financial records</li><li>Manage accounts payable and accounts receivable</li><li>Prepare invoices, process payments, and follow up on collections</li><li>Reconcile bank and credit card accounts</li><li>Support month-end and year-end closing activities</li><li>Assist with payroll processing and statutory remittances, as required</li><li>Liaise with external accountants or bookkeepers</li></ul><p>Office Management and Administration</p><ul><li>Oversee day-to-day office operations and administrative functions</li><li>Manage office supplies, vendors, and service providers</li><li>Maintain organized filing systems for financial and administrative documentation</li><li>Provide administrative support to management and staff</li><li>Assist with employee onboarding from an administrative perspective</li><li>Support scheduling, correspondence, and general office coordination</li></ul><p><br></p>
We are looking for a detail-oriented Accounting Administrator to join our team in Toronto, Ontario. In this role, you will play a key part in managing financial tasks, ensuring accurate record-keeping, and supporting the smooth operation of accounting processes. If you thrive in a fast-paced environment and are passionate about numbers, this position offers an excellent opportunity to grow your career.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions with accuracy and efficiency.<br>• Conduct regular account reconciliations to ensure financial records are complete and error-free.<br>• Prepare and issue invoices to clients while maintaining organized billing records.<br>• Assist with data entry tasks to support the maintenance of accurate financial databases.<br>• Utilize accounting software, such as QuickBooks, to manage financial activities.<br>• Generate and analyze financial reports to provide insights for decision-making.<br>• Collaborate with team members to resolve discrepancies and improve accounting workflows.<br>• Maintain compliance with company policies and accounting standards.<br>• Support administrative tasks related to the accounting department as needed.
<p>We are looking for a skilled Payroll Administrator to join our team on a part time contract basis in Toronto, Ontario. In this role, you will be responsible for managing payroll processes, ensuring compliance with regulations, and maintaining accurate payroll records. This is an excellent opportunity to contribute to a dynamic organization while leveraging your expertise in payroll systems and practices.</p><p><br></p><p>Responsibilities:</p><p>• Process bi-weekly payroll for all employees, including salaried, hourly, and contract staff, using Dayforce software.</p><p>• Record payroll journal entries in Microsoft Dynamics and ensure accurate financial reporting.</p><p>• Submit pension plan spreadsheets to HR and verify the accuracy of union dues and pension reconciliations.</p><p>• Ensure compliance with federal and provincial payroll regulations, employment standards, and company policies.</p><p>• Maintain payroll records, update deductions, benefits, and vacation accruals, and address discrepancies.</p><p>• Prepare payroll-related reports, assist with year-end activities such as T4 and T4A submissions, and resolve payroll discrepancies.</p><p>• Respond to employee inquiries regarding payroll, benefits, and deductions with attention to detail and in a timely manner.</p><p>• Generate regular and customized payroll reports, including summaries, tax reports, and benefits cost analyses.</p><p>• Conduct payroll audits to identify errors, recommend corrective actions, and ensure accuracy.</p><p>• Collaborate with HR and Finance teams to align payroll data with financial reports and budgets.</p>
<p><strong>Payroll Administrator - ADP WFN</strong> </p><p>We are looking for a skilled Payroll Administrator to join our team in Vaughan, Ontario. In this long-term contract position, you will play a pivotal role in ensuring the accurate and efficient processing of payroll and benefits for employees. This opportunity is ideal for professionals with expertise in payroll systems and a strong commitment to accuracy and confidentiality.</p><p><br></p><p>Responsibilities:</p><p>• Manage and process employee payroll in compliance with organizational policies and government regulations.</p><p>• Oversee the day-to-day operations of employee timesheets and attendance systems to ensure accurate tracking.</p><p>• Utilize accounting software systems, including ADP Workforce Now, to streamline payroll activities.</p><p>• Administer employee benefits functions, ensuring proper documentation and processing.</p><p>• Collaborate with internal teams to address payroll-related inquiries and resolve discrepancies.</p><p>• Maintain and update payroll records, ensuring data integrity and confidentiality.</p><p>• Generate reports for payroll and benefits to support internal audits and decision-making.</p><p>• Ensure compliance with all applicable labour laws and tax regulations.</p><p>• Identify opportunities to improve payroll processes and implement best practices.</p>
<p>We are looking for an experienced Payroll Specialist with strong SAP payroll expertise to join our team in Mississauga, Ontario. This contract position is ideal for a payroll professional who can independently manage end-to-end payroll processing in an SAP environment, with a strong understanding of compliance, unionized settings, and payroll system configuration. In this role, you will play a key part in ensuring accurate and timely payroll processing, supporting complex payroll changes, and maintaining compliance with regulatory and collective agreement requirements.</p><p><br></p><p>Responsibilities:</p><ul><li>Configure and maintain the payroll system to support annual salary increases and updates in accordance with collective agreements and union settlements</li><li>Independently execute full-cycle payroll processing as required, ensuring accuracy and timeliness</li><li>Assess the effectiveness and reliability of payroll-related systems and processes, recommending improvements where needed</li><li>Leverage technology to enhance payroll processes and drive operational efficiencies</li><li>Prepare, review, and validate payroll reports to ensure accuracy and completeness</li><li>Generate payroll, time, and employee data reports for management as required</li><li>Collaborate with internal and external auditors during audits and provide necessary payroll data and documentation</li><li>Support collective bargaining, grievance, and settlement processes by providing accurate payroll data and analysis</li><li>Ensure compliance with payroll regulations, company policies, and union agreements</li><li>Maintain strong working knowledge of payroll, time and attendance systems, including SAP</li></ul>
<p>We are looking for an adaptable and well-rounded Bookkeeper & Office Manager to join our client's team on a long-term contract basis in Toronto, Ontario. This role offers an exciting opportunity to work in a dynamic biotech environment, supporting a variety of financial, payroll, administrative, and operational tasks. The ideal candidate will bring expertise in Payroll, Accounts Payable, and Office Administration/Operations, along with a willingness to take on diverse responsibilities in a fast-paced setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable processes, including reviewing invoices, coordinating payments, and ensuring accuracy in vendor transactions.</p><p>• Oversee Canadian payroll compliance for approximately 25 employees, ensuring timely and accurate processing.</p><p>• Maintain office operations by managing supplies, coordinating deliveries, and ensuring the workspace runs smoothly.</p><p>• Handle general administrative duties such as organizing events, managing mail, and assisting with ad hoc office tasks.</p><p>• Assist with vendor management and coordination, ensuring effective communication and service delivery.</p><p>• Collaborate closely with other team members to address operational needs.</p><p>• Serve as a point of contact for visitors and deliveries, maintaining a welcoming and organized office environment.</p><p>• Additional responsibilities down the line could include supporting HR and benefits administration processes, as well as financial support through tasks like month-end journal entries and reconciliation, depending on expertise and interest.</p>
We are looking for a highly skilled Executive Assistant to join a dynamic non-profit organization in Toronto, Ontario. This Contract to permanent position involves providing critical administrative support to the Executive Director while ensuring seamless coordination of daily operations. If you thrive in a fast-paced hybrid environment and have a passion for organizational excellence, we encourage you to apply.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the Executive Director, including managing calendars, organizing documents, and coordinating meeting logistics.<br>• Prepare and distribute agendas, minutes, and materials for internal staff and board meetings with precision and timeliness.<br>• Handle administrative paperwork and correspondence, ensuring proper filing and record maintenance.<br>• Facilitate weekly leadership and board meetings, addressing logistical and administrative requirements.<br>• Assist in enhancing performance management systems and developing job descriptions to support organizational growth.<br>• Take ownership of setting agendas for staff meetings, transitioning this responsibility from the Executive Director.<br>• Organize, review, and process documents related to regional expansion and government relations, leveraging any relevant experience in political or government affairs.<br>• Perform general office coordination tasks, maintaining a high level of attention to detail and organizational efficiency.<br>• Work independently in a hybrid work environment, ensuring onsite support three days per week.
Reporting to a program manager, the Home Support Coordinator assists in coordinating and monitoring service for community clients and scheduling workers in both the community and other Reconnect programs. The successful candidate will in, collaboration with their manager, monitor, support and assist in directing Home Support Workers and program staff and maintain appropriate records. The duties and responsibilities of this position include but are not limited to:<br> <br>• Receives and handles issues including service scheduling, cancellations, billing, etc. and seeks the support of management when needed;<br>• Works closely with Case Workers and management to assure that client care plans are incorporated in service delivery;<br>• Point person for scheduling client services in Services for Seniors programs;<br>• Maintains and files all required documentation, statistics and records for the department;<br>• Completes all other duties as assigned by the program manager.<br> <br>The successful candidate will possess:<br>• Community College Diploma in related field;<br>• Two or more years related experience; preferably in a health care setting;<br>• Minimum 2 years electronic scheduling experience.<br> <br> <br>Key skills and abilities we are looking for:<br> <br>• Sound organizational skills with the ability to multi-task and meet conflicting deadlines are essential; <br>• Demonstrated problem-solving skills;<br>• Self-directed and independent, but also experienced in working effectively as a member of multi-disciplinary team, which includes internal and external stakeholders;<br>• Excellent interpersonal and communication skills, and ability to effectively act as an agent for Reconnect with internal and external stakeholders;<br>• Applied computer skills (Microsoft Office, Client Information Systems, Scheduling softwares);<br>• Fluency in a second language is a strong asset.<br> <br>Special Requirements:<br>• Criminal all candidates required to undergo background check;<br>• Must be willing to work flexible hours to fulfill the needs of the position, as required;<br>• Must be willing to work weekends and some statutory holidays. <br> <br>Who we are:<br>Reconnect Community Health Services is a not-for-profit health service organization located in the west end of Toronto. We provide services for seniors, caregivers, and people living with mental health and addictions concerns.
<p>We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Caledon, Ontario. In this role, you will provide essential administrative support to the leadership team, ensuring smooth operations and enabling them to focus on strategic initiatives. This position offers an opportunity to contribute to a variety of functions while maintaining the efficiency of day-to-day processes.</p><p><br></p><p>Responsibilities:</p><p>• Draft and prepare correspondence, presentations, and reports, including those containing sensitive information.</p><p>• Organize and participate in virtual and in-person meetings, including preparing agendas and recording minutes.</p><p>• Manage departmental mail and courier services, ensuring timely distribution.</p><p>• Communicate with vendors to address order inquiries, obtain quotes, and handle returns.</p><p>• Coordinate and facilitate projects, events, and initiatives as required.</p><p>• Respond to inquiries and requests professionally and efficiently.</p><p>• Arrange training sessions and seminars, offering logistical support for ongoing programs.</p><p>• Serve as the department liaison for the Corporate Filing System.</p>
We are looking for an experienced Bookkeeper to join our team on a long-term contract basis in Toronto, Ontario. In this role, you will play a pivotal part in managing financial transactions and maintaining accurate records for a small-scale operation. This position offers flexibility with part-time hours and the opportunity to work remotely.<br><br>Responsibilities:<br>• Maintain and update financial records using QuickBooks Online to ensure accuracy and completeness.<br>• Handle accounts payable and accounts receivable processes, including timely payments and collections.<br>• Perform bank reconciliations to verify and align account balances.<br>• Process payroll for one employee, ensuring compliance and accuracy.<br>• Manage personal financial transactions, including paying bills and transferring funds between accounts.<br>• Reconcile accounts to ensure all financial activities are properly recorded.<br>• Monitor and categorize approximately 15-20 transactions per week.<br>• Collaborate with stakeholders to address discrepancies and provide financial insights.<br>• Ensure confidentiality and trustworthiness in handling sensitive financial information.<br>• Support month-end closing procedures to finalize financial data.
<p>We are looking for a highly organized and detail-oriented Bookkeeper to join our client's team in Toronto, Ontario. This role is essential in maintaining accurate financial records, overseeing transactions, and ensuring compliance with accounting standards. If you have a strong background in bookkeeping and a passion for numbers, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage the day-to-day bookkeeping tasks, including tracking income and expenses.</p><p>• Perform account reconciliations to ensure accuracy in financial records.</p><p>• Process accounts payable (AP) and accounts receivable (AR) transactions promptly and efficiently.</p><p>• Conduct bank reconciliations to verify account balances and resolve discrepancies.</p><p>• Handle payroll processing and ensure timely distribution of employee payments.</p><p>• Prepare and assist with month-end closing procedures.</p><p>• Maintain financial records using QuickBooks and other accounting software.</p><p>• Generate detailed financial reports for management review.</p><p>• Ensure compliance with accounting principles and relevant regulations.</p><p>• Support data entry tasks to maintain accurate and up-to-date financial information.</p>
<p>Robert Half is seeking a detail-oriented <strong>Bookkeeper</strong> to support our client's finance team within the food and logistics sector. The successful candidate will handle daily accounting tasks and assist in financial reporting, ensuring accurate and compliant recordkeeping.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Record day-to-day financial transactions and complete the posting process.</li><li>Reconcile ledgers, process accounts payable and accounts receivable.</li><li>Prepare monthly, quarterly, and annual financial reports.</li><li>Assist with bank reconciliations and monitor cash flow.</li><li>Maintain organized and up-to-date financial documentation.</li><li>Support compliance with relevant accounting standards and company policies.</li><li>Work closely with operations teams to resolve discrepancies and support process improvements.</li></ul><p><br></p><p><br></p>
