We are looking for a dedicated Administrative Assistant to join our team in Creemore, Ontario, on a long-term contract basis. As part of a non-profit organization, you will play a vital role in supporting day-to-day operations and ensuring smooth communication and coordination within the team. This position offers an opportunity to contribute to meaningful work in a collaborative and detail-oriented environment.<br><br>Responsibilities:<br>• Respond to inbound calls promptly and with attention to detail, ensuring a high level of customer service.<br>• Communicate effectively through email correspondence, addressing inquiries and providing accurate information.<br>• Perform data entry tasks with attention to detail to maintain accurate records.<br>• Manage inbound and outbound calls, handling inquiries efficiently and with attention to detail.<br>• Create and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.<br>• Schedule and coordinate appointments to support team operations and client interactions.<br>• Utilize Google Suite tools to organize and streamline workflows.<br>• Provide general administrative support to ensure the smooth functioning of the office.<br>• Collaborate with team members to support organizational goals and initiatives.
<p>We are looking for a detail-oriented Administrative Assistant to join a hospitality team in Toronto, Ontario. This long-term contract position is ideal for someone who thrives in a fast-paced environment and enjoys repetitive tasks that require precision and efficiency. You will play a key role in supporting hotel operations by managing data entry, online bookings, and rate postings.</p><p><br></p><p>Responsibilities:</p><p>• Upload hotel rates and promotional offers to online booking platforms with accuracy and attention to detail.</p><p>• Collaborate with third-party vendors to set up special offers and ensure timely execution.</p><p>• Maintain and update spreadsheets, ensuring all data is organized and sent to the appropriate stakeholders.</p><p>• Utilize Microsoft Excel to manage data and create reports as needed.</p><p>• Provide attentive and thorough support to hotel partners, colleagues, and vendors via email and phone.</p><p>• Follow established guidelines and standards for hotel operations and distribution systems.</p><p>• Assist with training sessions during the initial onboarding period to become familiar with processes.</p><p>• Handle routine tasks such as copying, pasting, and uploading information into internal systems.</p><p>• Actively ask questions and seek clarification to ensure tasks are completed accurately and efficiently.</p><p>• Demonstrate a proactive and self-motivated attitude to exceed expectations in daily responsibilities.</p>
We are looking for an experienced Legal Assistant to join our team in Toronto, Ontario. This role involves providing comprehensive administrative and legal support to ensure seamless operations and effective client service. The successful candidate will demonstrate exceptional organizational skills and attention to detail while working in a dynamic legal environment.<br><br>Responsibilities:<br>• Assist lawyers in coordinating hearings and trials, including tracking court dates, filing deadlines, and drafting pleadings.<br>• Prepare and review legal documents and correspondence, including materials for administrative tribunals such as the Ontario Labour Relations Board and the Human Rights Tribunal of Ontario.<br>• Manage the timely service and filing of court materials, adhering to the Rules of Civil Procedure and tribunal-specific procedural guidelines.<br>• Support daily time entry processes to ensure accuracy and compliance with firm standards for billing purposes.<br>• Proofread legal documents to ensure proper formatting, grammar, spelling, and overall clarity.<br>• Maintain calendars, schedule meetings, and manage reminder systems to ensure deadlines are met efficiently.<br>• Open, organize, and manage large and complex client files with an effective filing and retrieval system for both electronic and physical records.<br>• Coordinate client meetings, including booking rooms and arranging necessary audio-visual equipment.<br>• Close files in both electronic systems and physical storage, which may involve lifting file boxes.<br>• Perform additional administrative tasks as needed, including collaborating with other legal assistants.
<p>Our financial services client is seeking an experienced <strong>Executive Assistant</strong> to provide high-level support to the CEO and COO. This role requires strong C-suite experience, discretion, and the ability to manage competing priorities in a fast-paced environment.</p><p>Key Responsibilities</p><ul><li>Manage complex executive calendars, scheduling, and priority alignment</li><li>Coordinate domestic/international travel and oversee expense reporting</li><li>Prepare executive correspondence, reports, and PowerPoint presentations</li><li>Support Executive Team meetings (agenda preparation, minute-taking, follow-ups)</li><li>Provide Board support (scheduling, materials, minutes, action tracking)</li><li>Serve as a key point of contact for internal and external stakeholders</li><li>Manage confidential communications and ensure smooth day-to-day executive operations</li></ul><p><br></p>
