<p>We are looking for an Office Services Manager to oversee and manage essential office operations within a detail-oriented services environment. This is a 6-month contract position based in Toronto, Ontario (working fully on site), where you will ensure smooth day-to-day site operations, maintain compliance, and foster a positive workplace experience. The role demands strong leadership and organizational skills to manage a variety of office services and collaborate effectively with stakeholders.</p><p><br></p><p>Responsibilities:</p><ul><li>Serve as the primary point of contact for local site leaders, employees, and leads for all operational concerns</li><li>Oversee site operations, including reception, security, emergency response planning, environmental health and safety, food services, supplies, asset and record management, recycling, transportation, and satisfaction surveys</li><li>Collaborate with leadership to foster a positive employee experience, address site needs, and act on survey and feedback input</li><li>Lead and implement site-level initiatives and best practices, partnering with the Regional Lead on planning and execution</li><li>Manage and forecast site operational budgets and costs in partnership with finance teams; identify opportunities for cost savings and service enhancements</li><li>Supervise contract administration, risk management, insurance, vendor relationships, and ensure legal compliance</li><li>Coordinate occupancy planning, seating assignments, office moves, facility projects, and property management services</li><li>Support onboarding, orientation, and recruitment efforts as well as IT coordination for new hires and site events</li><li>Organize and manage community relations and citizenship initiatives (e.g., employee events, charitable activities)</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join a hospitality team in Toronto, Ontario. This long-term contract position is ideal for someone who thrives in a fast-paced environment and enjoys repetitive tasks that require precision and efficiency. You will play a key role in supporting hotel operations by managing data entry, online bookings, and rate postings.</p><p><br></p><p>Responsibilities:</p><p>• Upload hotel rates and promotional offers to online booking platforms with accuracy and attention to detail.</p><p>• Collaborate with third-party vendors to set up special offers and ensure timely execution.</p><p>• Maintain and update spreadsheets, ensuring all data is organized and sent to the appropriate stakeholders.</p><p>• Utilize Microsoft Excel to manage data and create reports as needed.</p><p>• Provide attentive and thorough support to hotel partners, colleagues, and vendors via email and phone.</p><p>• Follow established guidelines and standards for hotel operations and distribution systems.</p><p>• Assist with training sessions during the initial onboarding period to become familiar with processes.</p><p>• Handle routine tasks such as copying, pasting, and uploading information into internal systems.</p><p>• Actively ask questions and seek clarification to ensure tasks are completed accurately and efficiently.</p><p>• Demonstrate a proactive and self-motivated attitude to exceed expectations in daily responsibilities.</p>
<p>Are you looking to advance your administrative career and support a team of industry-recognized professionals dedicated to solving complex environmental challenges? An innovative, international engineering and consulting firm is seeking a motivated Administrative Assistant for its Burnaby, Vancouver office. This is a full-time, on-site position with no remote work option.</p><p><br></p><p>About the Employer:</p><p>The organization is known for technical leadership and exceptional client service, supporting both private and public sector clients on projects related to environment, natural resources, and civil infrastructure. Employees can expect competitive compensation, comprehensive benefits, and opportunities for career growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, edit, and format technical documents, proposals, reports, and training materials using advanced word processing and standardized templates. Proofread and ensure documents meet professional standards.</li><li>Use advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe, and various digital systems. Support the use of online tools for event coordination and supply management.</li><li>Assist with a wide range of project-related administrative tasks, including proposal initiation, research, calendar management, and maintaining deliverable schedules.</li><li>Oversee daily office management, including inventory, equipment maintenance, filing systems, and courier shipments—including international and customs documentation.</li><li>Organize meetings, conferences, webinars, and travel arrangements. Act as a liaison among internal teams, clients, and management.</li><li>Review and code invoices, and support accounts payable and receivable functions.</li><li>Assist in training new administrative staff, manage confidential filing systems, and perform business-related errands as needed.</li></ul><p><br></p><p><br></p><p><br></p>
We are looking for a detail-oriented Accounting Administrator to join our team in Toronto, Ontario. In this role, you will play a key part in managing financial tasks, ensuring accurate record-keeping, and supporting the smooth operation of accounting processes. If you thrive in a fast-paced environment and are passionate about numbers, this position offers an excellent opportunity to grow your career.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions with accuracy and efficiency.<br>• Conduct regular account reconciliations to ensure financial records are complete and error-free.<br>• Prepare and issue invoices to clients while maintaining organized billing records.<br>• Assist with data entry tasks to support the maintenance of accurate financial databases.<br>• Utilize accounting software, such as QuickBooks, to manage financial activities.<br>• Generate and analyze financial reports to provide insights for decision-making.<br>• Collaborate with team members to resolve discrepancies and improve accounting workflows.<br>• Maintain compliance with company policies and accounting standards.<br>• Support administrative tasks related to the accounting department as needed.
We are looking for a skilled Payroll Administrator to join our team on a contract basis in Toronto, Ontario. This role offers an exciting opportunity to take ownership of full-cycle payroll processing while collaborating with various departments to ensure accurate, efficient, and compliant payroll and benefits administration. If you have a strong background in payroll systems and are passionate about process improvement, we encourage you to apply.<br><br>Responsibilities:<br>• Oversee the biweekly payroll process for both hourly and salaried employees, ensuring timely and accurate payments.<br>• Maintain compliance with statutory deductions, tax regulations, and taxable benefits reporting requirements.<br>• Collaborate with HR to update and manage employee payroll records, ensuring data accuracy.<br>• Prepare detailed reports on payroll, benefits, attendance, and headcount as required.<br>• Identify opportunities for automation and implement solutions to streamline payroll processes.<br>• Handle group benefit deductions, reimbursements, and retirement contributions, ensuring proper reconciliation.<br>• Resolve employee payroll inquiries promptly and escalate complex issues when necessary.<br>• Ensure adherence to payroll processing checklists and update procedures to reflect process changes.<br>• Partner with the finance team to ensure payroll activities are accurately posted to the general ledger.<br>• Support compliance by preparing and distributing T4s and other required filings annually.
We are looking for an experienced Bookkeeper to join our team on a long-term contract basis in Toronto, Ontario. In this role, you will play a pivotal part in managing financial transactions and maintaining accurate records for a small-scale operation. This position offers flexibility with part-time hours and the opportunity to work remotely.<br><br>Responsibilities:<br>• Maintain and update financial records using QuickBooks Online to ensure accuracy and completeness.<br>• Handle accounts payable and accounts receivable processes, including timely payments and collections.<br>• Perform bank reconciliations to verify and align account balances.<br>• Process payroll for one employee, ensuring compliance and accuracy.<br>• Manage personal financial transactions, including paying bills and transferring funds between accounts.<br>• Reconcile accounts to ensure all financial activities are properly recorded.<br>• Monitor and categorize approximately 15-20 transactions per week.<br>• Collaborate with stakeholders to address discrepancies and provide financial insights.<br>• Ensure confidentiality and trustworthiness in handling sensitive financial information.<br>• Support month-end closing procedures to finalize financial data.
<p>We are looking for a skilled <strong>Bookkeeper </strong>to join our team on a contract basis in Toronto, Ontario. This role will be a <strong>1-2 month contract (with potential to extend) </strong>and range from <strong>30-35 hours per week</strong>. This position is well-suited for professionals with solid experience in financial recordkeeping and reconciliations, particularly those who have worked in small business environments and thrive in roles requiring versatility. If this aligns with your background, we encourage you to apply today!</p><p><br></p><p>Responsibilities:</p><p>• Record and process accounts payable and accounts receivable transactions with precision and efficiency.</p><p>• Reconcile monthly credit card statements and bank accounts to ensure accuracy and completeness.</p><p>• Prepare and manage payroll processes, ensuring timely and accurate execution.</p><p>• Perform detailed account reconciliations to maintain accurate financial records.</p><p>• Manage month-end closing activities and ensure all financial data is up-to-date.</p><p>• Utilize QuickBooks and Microsoft Excel to maintain organized and accessible financial records.</p><p>• Assist with data entry tasks related to bookkeeping and financial reporting.</p><p>• Review and resolve discrepancies in financial records to ensure compliance.</p><p>• Generate financial reports and summaries as required by management.</p><p>• Contribute to maintaining compliance with financial policies and regulations.</p>
We are looking for an experienced Bookkeeper to join our team in Brooklin, Ontario. This Contract to permanent position offers a dynamic opportunity to manage comprehensive bookkeeping responsibilities and contribute to the financial health of the organization. If you have a strong background in financial record-keeping and are detail-oriented, we encourage you to apply.<br><br>Responsibilities:<br>• Maintain and update full sets of financial records, ensuring accuracy and compliance with established standards.<br>• Prepare and file tax returns, adhering to relevant regulations and deadlines.<br>• Handle accounts payable and accounts receivable functions, including timely processing of invoices and payments.<br>• Perform account reconciliations to ensure financial data consistency and resolve discrepancies.<br>• Manage bank reconciliations to verify transaction accuracy and balance accounts.<br>• Conduct month-end close processes to finalize financial records for reporting purposes.<br>• Utilize QuickBooks for daily bookkeeping tasks and financial management.<br>• Input and organize financial data with precision to facilitate reporting and analysis.<br>• Collaborate with the team to address financial inquiries and provide needed documentation.
