7 results for Administrative Coordinator in Brampton, ON

Office Services Coordinator

Toronto, ON
onsite
Temporary
20.9 - 24.2 CAD / Hourly
We are looking for an Office Services Coordinator to support daily front-of-house and administrative operations in our office within the services industry. This long-term contract opportunity is ideal for someone who brings a service-oriented approach to reception, office coordination, and team support. The successful candidate will help maintain an organized workplace, provide a welcoming experience for visitors, and assist with a range of office services that keep business activities running smoothly. Responsibilities: • Welcome visitors, clients, and staff in a courteous manner while managing the front desk and directing inquiries appropriately. • Answer and route incoming calls, take accurate messages, and respond to general administrative questions with strong customer service. • Coordinate day-to-day office services such as meeting room scheduling, mail distribution, courier arrangements, and supply management. • Support internal teams with administrative tasks including document preparation, filing, data entry, and general office organization. • Monitor shared office spaces to ensure they remain tidy, functional, and ready for employees and guests throughout the day. • Assist with onboarding logistics, workstation readiness, and other coordination activities that contribute to an efficient office environment. • Liaise with vendors and building contacts to address routine service requests and maintain smooth office operations. • Contribute to operational updates or office process changes as needed, including supporting administrative adjustments tied to internal systems or workflow improvements.
2026-08-04T00:00:00Z

Accounting & Human Resources Coordinator

Guelph, ON
onsite
Permanent
56000 - 61000 CAD / Yearly
Our client, a well-established organization located in Guelph, is looking to add a Payroll & Accounts Payable Coordinator to their team. This is a hands-on position that combines full-cycle payroll, accounts payable and HR administrative support, making it an excellent opportunity for someone who enjoys variety and wants to play an important role in the day-to-day operations of the business. Reporting to the Company Controller, the successful candidate will be highly organized, detail-oriented and comfortable working independently while handling sensitive payroll, financial and employee information. Key ResponsibilitiesPayroll<ul><li>Manage full-cycle, in-house bi-weekly payroll using Maestro software.</li><li>Process payroll adjustments, deductions, ROEs and year-end reporting.</li><li>Maintain accurate payroll records and employee information.</li><li>Ensure payroll is processed accurately and in accordance with Canadian payroll legislation and employment standards.</li><li>Respond to employee payroll inquiries and resolve discrepancies as required.</li></ul>Accounts Payable<ul><li>Process weekly invoices and vendor payments.</li><li>Code and enter invoices with a high degree of job-costing accuracy.</li><li>Match purchase orders, receipts and invoices.</li><li>Maintain accurate vendor records and documentation.</li><li>Respond to vendor inquiries and resolve invoice discrepancies.</li><li>Ensure AP records are accurate and up to date.</li></ul>HR Administrative Support<ul><li>Coordinate employee onboarding and offboarding activities.</li><li>Maintain employee records, personnel files and HR documentation.</li><li>Assist with benefits administration and employee inquiries.</li><li>Support employee relations activities, including disciplinary documentation and policy compliance.</li><li>Complete and submit WSIB Form 7 documentation as required.</li><li>Post job advertisements and provide recruitment and hiring support.</li><li>Assist with other HR and administrative activities as required.</li></ul>Qualifications & Experience<ul><li>Junior to intermediate-level experience in payroll, accounts payable and/or HR administration.</li><li>Previous experience processing full-cycle payroll is required.</li><li>Experience with accounts payable and job costing is required.</li><li>Strong knowledge of Canadian payroll regulations and employment standards.</li><li>Post-secondary education in Business, Accounting, Human Resources or a related field is preferred.</li><li>Experience with Maestro or construction-specific ERP/accounting systems is an asset.</li><li>Union payroll experience is considered a strong asset.</li><li>Strong attention to detail, accuracy and confidentiality.</li><li>Excellent organizational and time-management skills.</li><li>Ability to work independently under the direction of the Company Controller.</li><li>Strong communication and interpersonal skills.</li></ul>
2026-08-17T00:00:00Z

Administrative Assistant

Kitchener, ON
onsite
Temporary
29 - 34 CAD / Hourly
We are looking for an Administrative Assistant to support a busy organization in Kitchener, Ontario through a long-term contract opportunity. This part-time role offers 20 hours per week in a hybrid environment with flexible scheduling and regular onsite availability during designated daytime hours. The successful candidate will provide dependable administrative support, help maintain accurate records and documentation, and contribute to smooth day-to-day operations while working closely with internal stakeholders. Responsibilities: • Maintain and update organizational records by entering historical and current information into a software platform with a strong focus on accuracy and completeness. • Prepare meeting materials, including agendas and supporting documents, within the designated system to ensure information is organized and accessible. • Learn the organization’s software platform through provided training and guide managers and board members on how to use it effectively. • Offer ongoing user support by answering questions, resolving basic issues, and helping staff become comfortable with the platform. • Assist with accreditation-related administration by organizing required documentation and ensuring materials are ready for review. • Complete general office duties such as document creation, filing, records management, and year-end shredding of outdated files. • Support daily administrative operations by managing a variety of ad hoc tasks and responding to changing priorities as needed.
2026-08-13T00:00:00Z

Administrative Assistant

Waterloo, ON
onsite
Permanent
70000 - 100000 CAD / Yearly
We are hiring a Senior Administrative Assistant to support a well-established and highly successful Investment Advisory practice. The Senior Administrative Assistant is responsible for managing the full spectrum of client account administration, transaction processing, account transfers, and regulatory documentation within this high-volume Investment Advisory practice. This is a key position, the operational backbone of the practice and requires extensive experience supporting Investment Advisors, managing client accounts, processing investment transactions, and ensuring regulatory compliance.The successful candidate will be a seasoned financial services professional who can operate independently, oversee complex client transactions, and provide exceptional service to high-net-worth clients.ResponsibilitiesClient Account Administration<ul><li>Open new client accounts and maintain account documentation</li><li>Process account transfers, including incoming and outgoing assets</li><li>Manage client requests and account updates</li><li>Coordinate RESP withdrawals, RRIF payments, estate settlements, and other account transactions</li><li>Ensure all documentation is complete, accurate, and compliant</li></ul>Trade & Transaction Processing<ul><li>Process client trade instructions accurately and efficiently</li><li>Handle cash withdrawals, deposits, transfers, and journal requests</li><li>Monitor transactions through completion and resolve any discrepancies</li><li>Liaise with internal operations teams and external financial institutions</li></ul>Compliance & Regulatory Administration<ul><li>Maintain compliance documentation and client records</li><li>Review new account applications for completeness and regulatory requirements</li><li>Ensure adherence to CIRO and firm compliance standards</li><li>Prepare and submit regulatory and compliance-related paperwork</li><li>Support audits, reviews, and compliance inquiries</li></ul>Client Service Excellence<ul><li>Act as a primary point of contact for clients</li><li>Respond to client inquiries regarding accounts, transactions, and documentation</li><li>Build strong, trusted relationships with clients through professional and proactive service</li><li>Handle sensitive and confidential client information with discretion</li></ul>Office Operations Leadership<ul><li>Serve as the senior administrative resource within the practice</li><li>Identify opportunities to improve processes and efficiencies</li><li>Provide guidance and support to junior administrative staff as required</li><li>Ensure smooth day-to-day operations of the advisory practice</li></ul>
2026-07-29T00:00:00Z

Administrative Assistant

Cambridge, ON
onsite
Permanent
45000 - 55000 CAD / Yearly
Administrative AssistantFinancial Services | Wealth Management | Full-TimeAre you an experienced Administrative Assistant with a background in financial services, wealth management, insurance, or investments? Do you enjoy being the trusted support person who keeps everything running smoothly behind the scenes while delivering an exceptional client experience?Our client is a well-established, owner-operated financial services practice known for its collaborative culture, approachable leadership team, and genuine appreciation for its employees. This is an opportunity to join a close-knit, professional team where your contributions will be valued and recognized every day.What You'll Be DoingAs a key member of the team, you will support the Financial Advisor and clients through a variety of administrative, operational, and client service activities, including:<ul><li>Prepare client files and meeting materials for financial planning appointments.</li><li>Complete and process insurance and mutual fund applications accurately and efficiently.</li><li>Ensure all documentation is complete, compliant, and submitted within required timelines.</li><li>Schedule appointments and manage calendars using Microsoft Bookings.</li><li>Coordinate and manage DocuSign documentation and client signatures.</li><li>Maintain organized electronic and paper client files.</li><li>Support client onboarding activities and ongoing service requests.</li><li>Communicate professionally with clients via phone, email, and in person.</li><li>Create and schedule social media content to support the firm's online presence.</li></ul>
2026-08-14T00:00:00Z

Accounting Administrator

Guelph, ON
onsite
Permanent
55000 - 60000 CAD / Yearly
We are looking for an Accounting Administrator to support day-to-day financial operations in Guelph, Ontario. This position plays an important role in maintaining accurate records, coordinating payment and billing activities, and helping the accounting team deliver reliable financial information. The ideal candidate brings hands-on experience in both accounts payable and accounts receivable, along with a strong ability to stay organized and meet deadlines in a fast-paced environment. Responsibilities: • Oversee end-to-end accounts payable and accounts receivable activities to ensure transactions are completed accurately and on schedule. • Record and verify invoices, bills, receipts, and payments while maintaining complete and up-to-date financial documentation. • Review payable and receivable reports regularly to identify variances, outstanding items, and areas requiring follow-up. • Communicate with vendors and customers to investigate and resolve billing, payment, and account discrepancies. • Reconcile supplier statements and maintain productive working relationships with external partners. • Coordinate payment processing and support daily banking tasks related to deposits, withdrawals, and account activity. • Ensure financial transactions are handled in accordance with company guidelines and established accounting procedures. • Assist with month-end and year-end close activities, including reconciliations, reporting support, and record preparation. • Provide documentation and administrative support during audits and contribute to other accounting assignments as needed.
2026-08-17T00:00:00Z

Office Administrator

North York, ON
onsite
Temporary
19 - 21 CAD / Hourly
We are looking for a detail-oriented Office Administrator to support front-desk operations for a Financial Services organization in Toronto, Ontario. This Contract position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping daily administrative activities organized and running smoothly. The successful candidate will manage reception services, coordinate correspondence, and provide clerical support that helps maintain accurate records and efficient office workflows. Responsibilities: • Welcome visitors, respond to in-person inquiries, and help create a courteous and welcoming front-office experience. • Keep the reception space and meeting rooms orderly, presentable, and ready for daily use and scheduled visits. • Answer incoming calls on a multi-line phone system, route inquiries to the appropriate teams, and address routine questions related to member records and benefit plans. • Receive, sort, date-stamp, and distribute incoming mail, including preparing cheques for internal processing and ensuring mail reaches the correct staff members. • Prepare outgoing mail by applying the correct postage, coordinating mailbox drop-offs, and maintaining postage supplies and equipment readiness. • Arrange courier shipments and pickups and distribute incoming faxes and related documents promptly. • Support office security practices by securing filing cabinets and file rooms containing confidential member and employer information. • Scan, file, and organize incoming and outgoing documentation while maintaining accurate physical and electronic records. • Provide general clerical assistance such as data entry, photocopying, faxing, and updating employer remittance and address information in the appropriate systems as needed.
2026-08-17T00:00:00Z