<p>Ready for a new permanent Legal Administrative Assistant role where you will make a direct impact? Robert Half Legal is partnering with a highly respected long-standing Western Canadian law firm to find a talented LAA to join their Litigation team in Vancouver.</p><p>This is a confidential search for our client one of the leaders in the local legal market for over a century known for their focus on excellence and integrity.</p><p><br></p><p>About the Opportunity</p><p><br></p><p>You will primarily support two Lawyers in a busy Litigation practice with a focus on commercial litigation, health and environmental law matter.</p><p>Your core responsibilities will be essential to keeping the practice running smoothly. managing day to day workflow scheduling trials BF management expenses prebills drafting documents letters notices of application running conflict searches and managing files from start to finish.</p><p>This is a permanent position and an excellent chance to establish yourself with a prestigious firm. The previous incumbent is transitioning to a different desk upon their return.</p><p><br></p><p><br></p>
<p><strong>Job Posting: Executive Assistant & Office Manager</strong></p><p>We are seeking an experienced and proactive Executive Assistant & Office Manager to provide comprehensive support to our executive team and ensure seamless office operations. This is an exciting opportunity for someone who thrives in a dynamic, fast-paced environment and is passionate about organizational efficiency and exceptional service.</p><p><strong>Key Responsibilities</strong></p><p><strong>Executive Assistant Duties:</strong></p><ul><li>Calendar and Contact Management: Coordinate executive schedules and contact lists, proactively prioritizing meetings, appointments, and travel plans.</li><li>Inbox Management: Oversee and manage multiple executive inboxes to facilitate prompt responses and efficient workflow.</li><li>Travel Coordination: Arrange detailed domestic and international travel, including flights, accommodation, transportation, and itineraries.</li><li>Meeting Preparation: Prepare materials, coordinate logistics, handle meeting setup, manage follow-ups, and communicate with internal and external stakeholders.</li><li>Email and Communication Management: Draft, review, and manage correspondence, including responding to emails on behalf of executives when appropriate.</li><li>Project Support: Assist the executive team with special projects, research, and presentations, ensuring clear communication and adherence to deadlines</li></ul><p><strong>Office Manager Duties:</strong></p><ul><li>Front Desk Support: Serve as the first point of contact for visitors and callers, manage mail, deliveries, and general email, and greet all guests professionally.</li><li>Banking: Handle deposits and other basic banking tasks securely and accurately.</li><li>File Management: Organize and maintain both physical and digital filing systems for easy access and accuracy.</li><li>Office Operations: Manage day-to-day office logistics, including supply procurement, equipment and technology support, and vendor relationships.</li><li>Facilities Management: Oversee office maintenance, repairs, cleaning services, and enforce safety protocols as required.</li><li>Team Support: Provide general administrative assistance to team members, including scheduling, document preparation, and meeting coordination support.</li><li>Vendor Management: Build and maintain positive relationships with vendors for office supplies, equipment, service agreements, and maintenance to ensure cost-effectiveness and quality service.</li><li>Event Coordination: Organize and execute company events, meetings, and team-building activities.</li></ul><p><br></p>
<p>We are looking for a dedicated Executive Assistant to join our clients reputable team on a long-term contract basis in Ottawa, Ontario. In this role, you will provide comprehensive administrative support to senior leadership, ensuring the smooth operation of daily activities. This position requires a high level of professionalism and attention to detail, with bilingualism considered an asset.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate and oversee daily schedules, including calendar management and meeting arrangements for senior executives.</p><p>• Prepare and manage confidential documents, reports, and presentations with accuracy and discretion.</p><p>• Organize and facilitate activities related to strategic initiatives, ensuring deadlines and goals are met.</p><p>• Take detailed meeting minutes and distribute them to relevant stakeholders promptly.</p><p>• Create and assemble marketing materials and packages for organizational outreach.</p><p>• Arrange travel itineraries, book accommodations, and manage related logistics.</p><p>• Track and submit expense reports for executives, adhering to organizational policies.</p><p>• Monitor and support the implementation of strategic initiatives within the organization.</p><p>• Perform general administrative tasks such as photocopying, scanning, and filing documents.</p><p>• Utilize CRM systems and other tools to maintain accurate records and support team operations.</p>
<p>Robert Half has partnered with a well-established wealth management company in Kitchener that is looking for an <strong>Administrative Assistant</strong> to join their team. This is a great opportunity for someone who enjoys organization, client service, and supporting a professional office environment.</p><p><strong>About the Role</strong></p><ul><li>Provide administrative support to advisors and the office team</li><li>Receive incoming email and telephone communications from clients</li><li>Respond to requests for information</li><li>Manage client documentation and maintain accurate records</li><li>Schedule meetings and prepare materials for client appointments</li><li>Handle incoming calls and correspondence with professionalism</li><li>Assist with compliance and regulatory requirements</li></ul>
<p>Our client is seeking a detail-oriented and proactive <strong>Executive Assistant</strong> to join their team for a contract role in Edmonton, Alberta. The ideal candidate provides comprehensive administrative support, manages schedules, coordinates meetings and office operations, and ensures smooth communication with staff, members, and stakeholders.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to assigned staff, including reception coverage.</li><li>Coordinate travel, manage mail and shipments.</li><li>Communicate with members via phone and email, escalating issues as needed.</li><li>Maintain electronic and hard-copy records and prepare reports and correspondence.</li><li>Coordinate office moves, building access, and vendor support.</li><li>Support retail orders, elections scheduling, and general office operations.</li><li>Schedule and coordinate board meetings, including logistics, and minutes.</li><li>Supervise office setup, including furniture arrangement and workspace organization.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join a leading hospitality company in Toronto, Ontario. This long-term contract position offers an opportunity to support the distribution division by ensuring hotel rate specials are accurately posted online and maintaining effective communication with hotel partners. The ideal candidate will be organized, proactive, and committed to delivering exceptional service in a fast-paced environment.<br><br>Responsibilities:<br>• Upload hotel partner rates and promotional offers to online platforms with accuracy and efficiency.<br>• Maintain and update spreadsheets to track distribution data and ensure consistency.<br>• Provide courteous and attentive support to hotel partners, team members, and other stakeholders.<br>• Respond to inquiries through email and phone while delivering excellent customer service.<br>• Ensure compliance with established Hotel Operations System Standards and Distribution Guidelines.<br>• Handle inbound and outbound calls related to partner inquiries and operational updates.<br>• Collaborate with internal teams to address distribution challenges and implement solutions.<br>• Use Microsoft Office tools, including Excel, Word, and Outlook, to perform administrative tasks effectively.<br>• Monitor and report discrepancies or issues related to online postings and system updates.<br>• Assist in maintaining accurate records and documentation for distribution processes.
<p>Our client is seeking a detail-oriented<strong> Administrative Assistant </strong>to join their team for a long-term contract in Edmonton, Alberta. This government role involves accurate cheque processing, financial data entry, and administrative support in a confidential, fast-paced environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Verify cheque amounts and payee details before processing.</li><li>Enter financial data to create accurate records.</li><li>Coordinate with accounts receivable to deliver cheques and documentation.</li><li>Prepare and send statements accurately and on time.</li><li>Complete ad hoc administrative tasks as needed.</li><li>Provide backup support to accounts receivable during absences or peak periods.</li><li>Maintain confidentiality of sensitive financial information.</li><li>Use Excel, Word, and Outlook effectively.</li><li>Communicate clearly, ask questions when needed, and adapt to changing priorities.</li></ul>
<p>We are seeking a detail-oriented Administrative Assistant for a part-time contract role to join our team in Kitchener. The successful candidate will play a key role in supporting administrative and data management tasks within a fast-paced, high-tech environment. This role focuses on ensuring accurate tracking and reporting of patent and trademark application data for government-funded projects.</p><p><br></p><p>Responsibilities:</p><ul><li>Verify and review data in Salesforce to ensure accuracy, completeness, and compliance with reporting requirements.</li><li>Use NetSuite, Salesforce, and Google Sheets to gather, input, and update information across multiple files.</li><li>Extract, organize, and maintain data from patent and trademark applications for government-funded projects.</li><li>Collect and validate data from applications, following up via email or phone to obtain missing information.</li><li>Conduct quality checks to ensure data accuracy and completeness across all records.</li><li>Assist with compiling and organizing data for internal reporting purposes.</li><li>Provide general administrative support, including document organization and file management.</li><li>Collaborate with team members to streamline workflows and optimize the use of software tools.</li></ul>
<p>Our client is seeking a highly organized and detail-oriented <strong>Sr. Administrative Assistant</strong> for a contract role in Edmonton, Alberta. This position supports the establishment of a new corporation by providing comprehensive administrative and governance support. The role requires strong communication, coordination, and multitasking skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate board meetings, including scheduling, logistics, catering, and meeting minutes.</li><li>Manage calendars and track action items.</li><li>Prepare and maintain governance documents in compliance with government processes.</li><li>Procure office supplies, furniture, and equipment.</li><li>Oversee office setup, including furniture and workspace coordination.</li><li>Support executives with calls, email correspondence, data entry, and customer inquiries.</li><li>Utilize administrative systems (e.g., 1GX) to streamline operations.</li></ul>
<p>Are you an organized, proactive professional who thrives in a fast-paced environment? Our client is seeking a <strong>Senior Administrative Assistant</strong> to deliver exceptional administrative support to our staff, board of directors, and delegates.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Be the welcoming face of the organization—manage reception and inquiries.</li><li>Provide comprehensive administrative support, including records management and office coordination.</li><li>Organize travel arrangements for senior staff and directors.</li><li>Plan and execute meetings, conferences, and events with precision.</li></ul><p><strong>Why Join Us?</strong></p><p>You’ll work in a collaborative environment where your initiative and professionalism make a real impact. This is fully in office role based in South Edmonton. In addition to the competitive yearly salary, a comprehensive total rewards package including an employer benefit plan, paid vacation and other perks are provided.</p><p><br></p><p>Ready to bring your expertise to a dynamic team? <strong>Apply today and help this organization keep running smoothly!</strong></p>
<p>We are seeking an experienced <strong>Executive Assistant</strong> to provide high-level administrative support to senior government officials in <strong>Edmonton, Alberta</strong>. This contract-to-permanent role involves managing complex schedules, travel, correspondence, and confidential materials while supporting executive leadership in a fast-paced government environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, meetings, and appointments across multiple locations.</li><li>Coordinate domestic and international travel arrangements.</li><li>Prepare and distribute meeting materials, agendas, and minutes.</li><li>Act as a primary point of contact for executive correspondence and inquiries.</li><li>Support executive offices with communication, expense reporting, and confidential matters.</li><li>Coordinate logistics for meetings, events, and special projects in accordance with government protocols.</li></ul><p><br></p>
<p>Nous recherchons un assistant de direction expérimenté pour rejoindre l'équipe dynamique de notre client à Saint-Laurent. Ce rôle clé offre une opportunité unique de soutenir le président et l’équipe de direction dans leurs opérations quotidiennes tout en assurant une coordination efficace des activités organisationnelles.</p><p><br></p><p>Responsabilités:</p><p>• Gérer le calendrier, les rendez-vous et les déplacements du président.</p><p>• Préparer et organiser les documents nécessaires aux réunions et présentations.</p><p>• Accueillir les visiteurs en maintenant une expérience professionnelle et accueillante.</p><p>• Coordonner la logistique des réunions, y compris la configuration des salles et des équipements.</p><p>• Traiter les bons de commande et les rapports de dépenses avec précision.</p><p>• Contribuer à la planification et à l’organisation d’événements corporatifs tels que des réunions générales, des fêtes de fin d’année et des activités hors site.</p><p>• Maintenir un niveau élevé de confidentialité tout en gérant des informations sensibles.</p><p>• Collaborer avec différents départements pour assurer une communication fluide et efficace.</p><p>• Surveiller les besoins en fournitures de bureau et effectuer les commandes nécessaires.</p><p>• Soutenir diverses tâches administratives pour garantir le bon fonctionnement du bureau.</p>
<p>Ready for a new permanent Senior Legal Administrative Assistant role where you will make a direct impact? Robert Half Legal is partnering with a highly reputable Family Law firm to find a talented Senior Legal Administrative Assistant to join their team in Vancouver.</p><p><br></p><p><strong>About the Opportunity:</strong></p><p>You will primarily support two lawyers in a busy practice that exclusively focuses on Family. Core responsibilities will include managing the lawyers' calendars, scheduling appointments and court appearances, preparing and filing court documents, drafting and proofreading legal correspondence and conducting court searches as required.</p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Coordinate and maintain lawyers’ schedules, including appointments, meetings, and court dates.</p><p>• Prepare, compile, and file legal documents required for court proceedings.</p><p>• Organize and manage legal documents to ensure accessibility and accuracy.</p><p>• Draft and revise legal correspondence and other related documentation.</p><p>• Perform registry searches to gather necessary information for legal cases.</p><p>• Maintain and manage file organization systems to ensure seamless workflow.</p><p>• Oversee the bring-forward system to track deadlines and important dates.</p><p>• Transcribe dictation and ensure timely delivery of completed documents.</p><p>• Communicate effectively with clients to address inquiries and provide updates.</p><p>• Perform additional administrative duties as required to support legal operations.</p>
<p><strong>We are partnering with an excellent organization looking to add an Estate & Corporate Legal Assistant to their team. This is a full-time/permanent role working hybrid.</strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (70-75K)</p><p>-Full benefits + RRSP matching</p><p>-3/4 weeks vacation + 12 personal days</p><p>-Hybrid work model (1 day on site)</p><p>-Great culture</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Ensure full compliance with the firm’s system, maintaining client files so that they are current, accurately documented, regularly closed, and properly coordinated for off-site storage with office clerks.</p><p>• Oversee billing and collections, including preparation of pre-bills, monthly invoice coordination, ongoing review of work-in-progress and aged accounts receivable, and proactive follow-up on outstanding payments.</p><p>• Support lawyer billing by verifying the accuracy of time entries and related details before approval, and entering lawyers’ time records when required.</p><p>• Manage all incoming and outgoing communications (telephone, email, mail), and process courier shipments to guarantee timely, professional delivery of documents and correspondence.</p><p>• Maintain systematic, organized filing—both paper and electronic—in line with firm protocols.</p><p>• Coordinate administrative tasks such as scheduling meetings, preparing supporting materials, updating calendars, and processing expense claims.</p><p>• Facilitate conflict searches and assist with file openings by gathering client identification and deposit information, preparing retainer agreements, and acquiring necessary signatures.</p><p>• Administer trust account duties including cheque requisition, payment information collection, and preparation and review of trust statements.</p><p>• Perform general assistant responsibilities such as document scanning and providing day-to-day administrative support to lawyers.</p>
We are looking for an experienced Legal Assistant to join our team in Toronto, Ontario. This role involves providing comprehensive administrative and legal support to ensure seamless operations and effective client service. The successful candidate will demonstrate exceptional organizational skills and attention to detail while working in a dynamic legal environment.<br><br>Responsibilities:<br>• Assist lawyers in coordinating hearings and trials, including tracking court dates, filing deadlines, and drafting pleadings.<br>• Prepare and review legal documents and correspondence, including materials for administrative tribunals such as the Ontario Labour Relations Board and the Human Rights Tribunal of Ontario.<br>• Manage the timely service and filing of court materials, adhering to the Rules of Civil Procedure and tribunal-specific procedural guidelines.<br>• Support daily time entry processes to ensure accuracy and compliance with firm standards for billing purposes.<br>• Proofread legal documents to ensure proper formatting, grammar, spelling, and overall clarity.<br>• Maintain calendars, schedule meetings, and manage reminder systems to ensure deadlines are met efficiently.<br>• Open, organize, and manage large and complex client files with an effective filing and retrieval system for both electronic and physical records.<br>• Coordinate client meetings, including booking rooms and arranging necessary audio-visual equipment.<br>• Close files in both electronic systems and physical storage, which may involve lifting file boxes.<br>• Perform additional administrative tasks as needed, including collaborating with other legal assistants.
<p>Robert Half is seeking an experienced Administrative Assistant to support one of our valued clients. This is an excellent opportunity to join a well-established team, providing organizational and operational support in a professional office setting.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Manage schedules, coordinate meetings, and handle calendar management for leadership and team members</li><li>Prepare and edit correspondence, communications, presentations, and other documents</li><li>Greet visitors and handle incoming calls with professionalism and courtesy</li><li>Assist in the preparation of reports, spreadsheets, and other business documents</li><li>Maintain organized filing systems—both electronic and physical files</li><li>Assist with monthly invoicing tasks</li><li>Coordinate travel arrangements for team members and leadership</li><li>Order office supplies and ensure common areas are tidy and well-stocked</li><li>Support event planning and staff projects as needed</li></ul>
<p>Our client is ooking for a highly organized and detail-oriented Executive Assistant to join their team in Ottawa, Ontario. This contract position offers an opportunity to support senior executives in a dynamic communications environment. The ideal candidate will possess excellent communication skills and the ability to manage multiple priorities efficiently.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate and maintain executive calendars, ensuring schedules are optimized and conflicts are resolved.</p><p>• Act as a liaison with government agencies, adhering to proper protocols and processes.</p><p>• Organize and facilitate meetings, both in-office and virtual, ensuring all arrangements are seamless.</p><p>• Arrange travel itineraries and accommodations, managing all related logistics.</p><p>• Assist in the preparation of briefs, supporting documents, and presentations for executive use.</p><p>• Handle expense reporting and ensure financial records are accurately maintained.</p><p>• Manage document preparation, including photocopying, scanning, and filing as required.</p><p>• Utilize tools such as CRM systems, Cisco Webex Meetings, and Kronos Timekeeping System to support administrative operations.</p><p>• Collaborate with internal teams to ensure smooth communication and execution of tasks.</p>
<p>We are looking for a highly organized and proactive Personal Assistant to support a busy individual with their personal and work-related obligations. Based in Vancouver, British Columbia, this role requires exceptional multitasking skills and the ability to manage tasks with precision and discretion. The ideal candidate will have a proven track record of coordinating schedules, overseeing property management, and handling various administrative responsibilities with efficiency.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><br></p><p>• Coordinate and manage a complex calendar, ensuring all appointments, meetings, and events are scheduled seamlessly.</p><p>• Organize travel arrangements, including booking flights, accommodations, and transportation for both business and personal trips.</p><p>• Oversee the management and maintenance of multiple properties, including liaising with property managers and service providers.</p><p>• Supervise household staff and service providers, providing direction and troubleshooting issues as they arise.</p><p>• Handle expense management, including paying bills, tracking utilities, and processing reimbursements.</p><p>• Plan and coordinate events, ensuring all details are managed effectively in collaboration with other team members.</p><p>• Assist with hiring and onboarding staff for property and household needs.</p><p>• Run errands, collect mail, and complete other personal tasks as required.</p><p>• Travel occasionally to provide on-site support as needed.</p>
<p>Paralegal – General Litigation</p><p>About the Firm:</p><p> Join a general litigation boutique serving diverse clients in areas including civil litigation, labor and employment law, human rights, Aboriginal law, and corporate oversight. Our team values collaboration, professional development, and providing high-quality legal services across a varied practice.</p><p>Position Summary:</p><p> We are seeking a motivated Paralegal to work closely with our legal team. This role centers on legal research, document drafting, client support, and case management. The ideal candidate demonstrates excellent research and writing abilities and thrives in a fast-paced, multi-practice environment.</p><p>Key Responsibilities:</p><ul><li>Draft, prepare, and revise legal documents including pleadings, correspondence, affidavits, briefs, and contracts.</li><li>Conduct legal research and summarize findings in memos or briefs for lawyer review.</li><li>Organize, manage, and maintain case files to ensure accuracy and compliance.</li><li>Prepare materials for hearings, trials, mediations, and discoveries.</li><li>Communicate regularly with clients, courts, opposing counsel, and third parties regarding scheduling and document requests.</li><li>Gather, review, and organize evidence, exhibits, and supporting documentation.</li><li>File documents with courts and tribunals both electronically and in-person, ensuring compliance with all rules and deadlines.</li><li>Support lawyers with a range of administrative tasks such as routine correspondence, preparing checklists, and managing file openings/closings.</li><li>Conduct due diligence, background checks, and searches as relevant to cases.</li><li>Liaise with experts, service providers, and witnesses as needed.</li><li>Ensure confidentiality and compliance with firm policies and regulatory standards.</li></ul><p><br></p>
<p>We are looking for a dedicated Family Law Associate to join our client's legal team in Toronto, Ontario. This role provides an opportunity to assist clients in navigating complex family law matters while delivering detail-oriented and compassionate legal services. The ideal candidate will be skilled in negotiation, advocacy, and client communication, ensuring our clients feel supported and informed throughout the legal process.</p><p><br></p><p>Responsibilities:</p><p>• Represent clients in various family law matters, including divorce, custody, support, and property division.</p><p>• Conduct negotiations with opposing counsel to seek resolutions without resorting to dispute resolution or litigation.</p><p>• Advocate for clients in mediation, arbitration, and court proceedings, delivering both written and oral arguments effectively.</p><p>• Draft legal documents such as contracts, motions, and claims to ensure accuracy and compliance with regulations.</p><p>• Manage case files using case management and document management software to maintain organization and efficiency.</p><p>• Provide clear explanations to clients regarding legal processes, options, and potential outcomes to support informed decision-making.</p><p>• Collaborate with colleagues to develop strategies for resolving complex family law issues.</p><p>• Ensure all documentation is properly photocopied, scanned, and filed for seamless case management.</p><p>• Stay updated on family law regulations and best practices to provide clients with current and reliable advice.</p><p>• Handle administrative tasks related to claim administration and other legal processes.</p>
We are looking for a skilled and driven Associate with over five years of experience in insurance and civil litigation to join our litigation team in Toronto, Ontario. In this role, you will handle a variety of legal matters, including client advisory, conducting discoveries, mediations, trials, and appeals. This is an exciting opportunity to advance your career with a globally recognized law firm, working on impactful cases across diverse sectors.<br><br>Responsibilities:<br>• Provide comprehensive legal advice and analysis on a range of litigation matters, including commercial, regulatory, construction, and specialty insurance claims.<br>• Manage litigation and coverage files from initial assessment to trial, including drafting pleadings, attending mediations, and preparing for trials.<br>• Conduct examinations for discovery and represent clients in pre-trial and trial proceedings.<br>• Draft and review legal correspondence, motions, and other court filings.<br>• Build and maintain strong relationships with insurers, insured clients, and other stakeholders.<br>• Appear in court to argue motions, attend mediations, and participate in other adjudicative hearings.<br>• Assist with trial preparations and handle trials independently or collaboratively with partners.<br>• Participate in business development opportunities, including attending bar association events.<br>• Contribute to practice management tasks and continuously develop your legal skillset.
