14 results for Project Coordinator jobs

Project/Contracts Coordinator

West Kelowna, BC
onsite
Permanent
60000 - 75000 CAD / Yearly
Nestled in the heart of British Columbia, the Okanagan is known for its breathtaking landscapes, vibrant communities, and exceptional quality of life. From sparkling lakes and world-class wineries to endless outdoor recreation, the region offers a unique balance of career growth and lifestyle. This is an opportunity to build your career in a place where others vacation. Our client, a respected and mission-driven organization, is seeking a Contracts Coordinator to join their team. This role plays a critical part in supporting operational excellence through the coordination, tracking, and administration of contracts across multiple projects and stakeholders. About the RoleReporting into leadership, the Contracts Coordinator will be responsible for the day-to-day coordination of contracts, ensuring accuracy, compliance, and timely reporting. This position works collaboratively with internal teams, funders, and subcontractors, supporting projects from initiation through completion. Key Responsibilities Contract Coordination<ul><li>Review proposal budgets for accuracy prior to submission to funding partners</li><li>Review contracts for accuracy and completeness before executive approval and submission</li><li>Set up new project numbers within internal systems (e.g., NetSuite and Zone), as required</li><li>Maintain organized electronic contract files and documentation systems</li><li>Ensure accurate information is provided to accounts receivable for billing purposes</li><li>Support systems and processes to effectively manage contracts, sub-contracts, budgets, and reporting timelines</li><li>Provide updated budget information to project leads as required</li><li>Identify and report discrepancies or variances to the appropriate stakeholders</li><li>Track reporting requirements and ensure deadlines are met</li><li>Obtain certificates of insurance and other required project documentation</li></ul>Additional Responsibilities<ul><li>Support year-end project reviews, including reconciliation and adjustments</li><li>Assist with the preparation and completion of annual audits</li><li>What We’re Looking For</li><li>Strong attention to detail with the ability to review and manage complex documentation</li><li>Experience working with contracts, budgets, and reporting processes</li><li>Comfortable working with financial and project management systems</li><li>Excellent organizational and time management skills</li><li>Strong communication skills with the ability to collaborate across teams and external partners</li><li>Ability to manage multiple priorities in a fast-paced environment</li></ul>
2026-07-24T00:00:00Z

Project Administrator

Ottawa, ON
onsite
Permanent
75000 - 85000 CAD / Yearly
Robert Half is partnering with a well established organization that's looking to add a Project Administrator to their team. This is a full-time/permanent role on site. Advantages:-Competitive salary (75-80K)-Full benefits-3 weeks vacation-Free parking-Great team-Opportunity for advancement Responsibilities:• Coordinate daily administrative activities for roofing projects, ensuring records, schedules, and key updates are kept accurate and accessible.• Assemble and maintain project documentation such as contracts, work orders, submittals, permit records, and closeout packages.• Arrange crew assignments, subcontractor bookings, inspections, deliveries, and equipment rentals to support project timelines.• Monitor milestones, job progress, and permit status, and provide timely updates to project managers and internal stakeholders.• Act as a central point of communication among customers, field supervisors, vendors, and office teams to keep projects aligned.• Maintain detailed files for change orders, RFIs, insurance documents, warranty information, and compliance-related paperwork.• Support purchasing activities by tracking material orders and helping coordinate supplies required for roofing work and site safety.• Review invoices, code expenses, assist with billing administration, and help monitor project costs against approved budgets.• Assist & track required documentation from trades such as WSIB Certificates, Ministry of Labour form, valid insurance certificates and Health & Safety documents.• Update project management systems with scheduling details, notes, and financial information, and prepare reports on progress, labour hours, and outstanding issues.
2026-07-23T00:00:00Z

Project Administrator

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a dedicated Project Administrator to join their team in Calgary, Alberta. This role supports project execution by coordinating administrative activities, maintaining document control, and ensuring project information remains organized. The ideal candidate is highly organized, detail-oriented, and experienced in supporting project teams through effective records management, communication, scheduling, reporting, and financial tracking.Responsibilities:<ul><li>Administer SharePoint sites by managing user access, folder structures, and document organization.</li><li>Maintain project document control, including creating, tracking, updating, and archiving records.</li><li>Coordinate document transmittals with engineering teams and external service providers.</li><li>Schedule meetings, prepare agendas, record minutes, and track action items.</li><li>Monitor project milestones, timelines, and dependencies to support project delivery.</li><li>Prepare project status reports and documentation for internal, funding, and compliance requirements.</li><li>Track project expenses, labour charges, and invoice processing for budget support.</li><li>Provide administrative support through record management, data entry, communications, and shipping coordination.</li></ul>
2026-08-04T00:00:00Z

IT Coordinator

Toronto, ON
remote
Temporary
25 - 30 CAD / Hourly
We are looking for an IT Coordinator to support day-to-day desktop, help desk, and end-user technology needs within a healthcare environment in Toronto, Ontario. This contract position is suited to someone who brings strong technical troubleshooting ability, communicates well with a wide range of users, and stays organized in a fast-moving setting. The successful candidate will provide hands-on support across core workplace technologies while helping staff remain productive and connected. Responsibilities:• Deliver front-line technical support for staff by resolving hardware, software, access, and device-related issues in a timely manner.• Provide deskside and service desk assistance for Windows and Mac equipment, mobile devices, and common workplace applications.• Administer user accounts and permissions in Active Directory and support employees with Office 365 access and usage.• Troubleshoot and resolve problems involving computer hardware, peripherals, connectivity, and general desktop performance.• Support technologies such as Cisco and Citrix platforms to maintain reliable access to business systems and services.• Assist with Android device support, configuration, and issue resolution for users requiring mobile access.• Prioritize incoming requests effectively and manage multiple support needs in a busy, high-demand environment.• Contribute to technical tasks related to virtualized environments, including basic support for VMware where applicable.
2026-07-28T00:00:00Z

Administrative Coordinator

Vancouver, BC
onsite
Temporary
28.5 - 30 CAD / Hourly
We are looking for an Administrative Coordinator to join our team in Vancouver, British Columbia on a Contract basis. In this role, you will help keep daily workplace operations running smoothly by supporting reception activities, coordinating schedules, assisting with events, and managing communications with vendors and internal teams. This opportunity is well suited to someone who is organized, service-focused, and comfortable handling a range of administrative responsibilities with minimal supervision. Responsibilities: • Oversee day-to-day front desk and concierge support to create a welcoming and attentive experience for staff, visitors, and service providers. • Coordinate with external vendors and internal stakeholders to arrange services, confirm timelines, and address follow-up items efficiently. • Monitor onsite concerns and work closely with building operations to ensure issues are resolved in a timely manner. • Manage incoming and outgoing shipments, including tracking deliveries and maintaining accurate records. • Provide administrative assistance to the broader team by organizing calendars, arranging meetings, and supporting appointment scheduling. • Assist with the planning and execution of meetings, workplace activities, and special events to ensure smooth delivery. • Handle a variety of office coordination tasks independently while maintaining strong communication and attention to detail. • Support general office functions by responding to inquiries, maintaining organized processes, and helping keep operations on schedule.
2026-08-04T00:00:00Z

Purchasing Coordinator

Welland, ON
onsite
Temporary
27 - 34 CAD / Hourly
We are looking for a detail-oriented Materials Planner to join a metal fabrication operation in Welland, Ontario on a Contract basis. In this role, you will help keep production running smoothly by coordinating the supply of raw materials and components, maintaining accurate purchasing information, and working closely with internal teams and external suppliers. This opportunity is well suited to someone who can manage competing priorities, respond quickly to changing production needs, and support efficient inventory and procurement practices. Responsibilities:• Coordinate the procurement of raw materials and production components so plant operations remain supplied on schedule.• Work closely with external vendors and service providers to secure materials under terms that support business needs and timelines.• Arrange transportation and issue pickup requests with carriers to ensure inbound shipments move according to plan.• Partner with scheduling teams on a daily basis to align purchasing activity with production demand and forecast requirements.• Liaise with receiving personnel to verify delivery timing, confirm incoming materials, and resolve discrepancies when needed.• Track inventory levels to maintain required stock availability while identifying excess, slow-moving, or obsolete materials for follow-up action.• Prepare, update, and distribute purchasing and inventory reports to support operational visibility and decision-making.• Contribute to inventory control activities, including participation in annual physical inventory counts and related reconciliation efforts.
2026-08-04T00:00:00Z

Project Accounting Lead

Calgary, AB
onsite
Permanent
0 - 0 CAD / Yearly
Robert Half is seeking a Project Accounting Lead on behalf of our client. This position offers the opportunity to work closely with both finance and operational leaders to strengthen processes, maintain compliance, and provide insight that supports business decisions. Key Responsibilities <ul><li>Lead project accounting activities, including revenue recognition, job cost tracking, invoicing, and project closeout</li><li>Monitor project budgets, forecasts, and financial performance to identify risks and opportunities</li><li>Partner with project managers and business leaders to review contract terms, billing schedules, and cost allocations</li><li>Prepare and analyze project financial reports for leadership review</li><li>Ensure accurate month-end and year-end close processes related to project accounting</li><li>Review journal entries, reconciliations, and supporting documentation</li><li>Maintain compliance with company policies, client contract requirements, and applicable accounting standards</li><li>Recommend and implement process improvements to strengthen reporting accuracy and operational efficiency</li><li>Provide guidance and oversight to project accounting staff, as applicable</li></ul>
2026-07-22T00:00:00Z

Project Accountant (AP)

Richmond, BC
onsite
Permanent
70000 - 85000 CAD / Yearly
Our Richmond client in the Construction industry is seeking a Project Accountant (AP) to join their team. Reporting directly to the Accounting Manager, the Project Accountant will be responsible for everything relating to Accounts Payable; from entering invoices and matching POs to posting items and job coding for job costing, to construction holdbacks and progress billings. Additional duties will include bank reconciliations, remittances and other ad hoc duties as assigned. As the ideal Project Accountant (AP), you will have 2+ years of experience in AP focused project accounting, possess excellent interpersonal skills, and be an advanced Excel user. ERP experience is considered an asset. You are comfortable working in a very busy, fast paced environment and the ability to view professional challenges as unique opportunities to find innovative solutions.
2026-07-21T00:00:00Z

Project Development Manager – Sales & Estimating

North York, ON
onsite
Permanent
100000 - 120000 CAD / Yearly
We are looking for an experienced Project Development Manager – Sales & Estimating to guide the front-end development of warehouse storage, racking, and automated material handling initiatives in North York, Ontario. This role brings together sales, engineering, operations, manufacturing, and external partners to shape practical, commercially sound solutions from the earliest client discussions through to proposal delivery and project transition. The successful candidate will strengthen estimating practices, support technical solution design, and contribute to process improvements that enhance efficiency, margin performance, and client experience. Responsibilities: • Direct the early-stage planning and development of storage and material handling opportunities, ensuring each concept progresses smoothly from initial inquiry to formal proposal. • Work closely with sales teams to clarify customer objectives and translate operational needs into effective technical and commercial recommendations. • Assess project specifications, layouts, and supporting documents to prepare complete, accurate, and competitive submissions. • Provide subject-matter support during client discussions, presentations, and proposal reviews to strengthen business development efforts. • Create cost-conscious, value-driven solution options that balance performance, quality, and commercial viability. • Oversee estimating activities by coordinating inputs, validating assumptions, and improving consistency across project costing and proposal development. • Align internal engineering, operations, and manufacturing contributors so that project scope, feasibility, and execution expectations are clearly understood before handoff. • Advance building information modelling capabilities and support continuous improvement initiatives that increase profitability, streamline workflows, and elevate customer satisfaction.
2026-07-23T00:00:00Z

Data Control Coordinator

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a Data Control Coordinator to join a leading Oil & Gas Services organization in Calgary, Alberta on a long-term contract basis. This role is ideal for someone with strong analytical skills who enjoys investigating data discrepancies, performing reconciliations, and supporting accurate financial and operational reporting in a collaborative environment.Responsibilities:<ul><li>Manage ServiceNow requests by reviewing issues, determining appropriate actions, and resolving tickets within service level expectations.</li><li>Investigate data discrepancies across multiple systems, identify root causes, and process required corrections.</li><li>Obtain and verify approvals and supporting documentation before completing data updates or adjustments.</li><li>Maintain accurate system records and audit trails by entering validated information into relevant systems.</li><li>Collaborate with settlement, operations, and other internal teams to resolve data issues and improve settlement accuracy.</li><li>Perform reconciliations and support month-end activities, including balance validation and exception resolution.</li><li>Respond to internal inquiries from business partners regarding data, settlements, and account issues.</li><li>Contribute to data quality initiatives and continuous process improvement efforts to strengthen controls and operational efficiency.</li></ul>
2026-08-04T00:00:00Z

Site Office Coordinator

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a dedicated Site Office Coordinator to join their team in Fort McMurray, Alberta. This fly-in/fly-out (FIFO) position is responsible for coordinating the day-to-day operations of a remote workforce accommodation camp, ensuring employees and contractors receive efficient, high-quality camp services throughout their rotation. The Camp Site Coordinator oversees camp logistics, accommodations, transportation, and resident support while maintaining compliance with site safety standards and company policies. Responsibilities:<ul><li>Coordinate the daily operations of the site office and camp, providing administrative support to employees, contractors, and visitors.</li><li>Manage employee onboarding, offboarding, site access, accommodations, and camp occupancy.</li><li>Coordinate crew changes, including flights, ground transportation, camp logistics, and site transportation.</li><li>Prepare reports, meeting minutes, and maintain site records, calendars, training documentation, and office resources.</li><li>Liaise with internal departments and service providers to support site operations and camp services.</li><li>Coordinate office supplies, fleet administration, facility maintenance requests, and camp logistics.</li><li>Support camp safety initiatives, emergency preparedness, and compliance with site policies.</li><li>Collaborate with site operations and contractors to ensure seamless camp services and workforce support.</li></ul>
2026-07-30T00:00:00Z

Human Resources (HR) Coordinator

Ottawa, ON
onsite
Temporary
19.7885 - 22.913 CAD / Hourly
We are looking for a bilingual Human Resources (HR) Coordinator to support a non-profit organization in Ottawa through a Long-term Contract opportunity. In this role, you will provide day-to-day HR administrative support across recruitment, onboarding, employee documentation, and issue resolution. The ideal candidate brings at least two years of related experience, strong working knowledge of Dayforce, and confidence using Excel to maintain accurate records and reporting. Responsibilities:• Coordinate onboarding activities for new hires, including preparing documentation, tracking progress, and helping ensure a smooth start to employment.• Conduct reference checks and follow up with candidates or contacts to gather and record hiring-related information accurately.• Arrange interviews by liaising with candidates and internal stakeholders, confirming schedules, and maintaining organized recruitment calendars.• Respond to employee and candidate inquiries, investigate routine concerns, and help resolve HR-related issues in a timely and thorough manner.• Maintain HR records and generate reports using Excel and Dayforce to support accurate tracking of staffing and administrative data.• Provide administrative support for payroll, benefits, and general HR processes while helping maintain compliance with internal practices.• Assist with training coordination and other employee support activities to help deliver an efficient HR service experience.
2026-07-29T00:00:00Z

Bilingual Contract Coordinator

Markham, ON
onsite
Temporary
21.375 - 24.75 CAD / Hourly
We are looking for a detail-focused Bilingual Contract Coordinator to join an automotive organization in Markham, Ontario on a Long-term Contract basis. In this Administrative Coordinator role, you will support the accurate handling of lease and loan agreement documentation while working closely with dealership partners to address contract-related issues. This position is well suited to someone who is organized, communicates confidently in both English and French, and can manage administrative tasks in a hybrid work environment. Responsibilities: • Review lease and loan agreements with a high level of accuracy to ensure information is complete and properly submitted. • Examine incoming documentation and confirm that key details, figures, and contract terms align with supporting records. • Investigate inconsistencies in contract packages and follow up with dealers by phone or email to obtain corrections or missing information. • Maintain organized records and support timely processing of contract files in accordance with internal service standards. • Provide front-desk coverage on a scheduled basis, including reception support once per week. • Assist with general administrative duties and additional coordination tasks as needed to support the team. • Work with internal systems and office tools to track documentation, manage communications, and support workflow efficiency.
2026-07-29T00:00:00Z

Client Care Coordinator

Mississauga, ON
onsite
Temporary
19.95 - 21 CAD / Hourly
We are looking for a Client Care Coordinator to join a healthcare setting in Ontario on a contract basis. This position plays an important part in creating a positive experience for patients by supporting front-desk activities, coordinating appointments, and helping daily clinic operations run smoothly. The ideal candidate brings strong customer service skills, sound judgement, and the ability to stay organized while managing multiple priorities in a fast-paced environment. Responsibilities: • Welcome patients and visitors warmly, ensuring a supportive and attentive first point of contact. • Coordinate patient movement within the clinic by directing individuals to the appropriate care providers and services. • Gather, confirm, and maintain accurate patient details in both digital and paper-based records. • Arrange appointments, manage calendars, and handle booking changes efficiently. • Prepare, file, print, and organize documentation to support smooth administrative operations. • Provide assistance with billing-related tasks while working alongside the centralized billing support team. • Make outbound calls to prospective contacts from provided lists to support outreach activities. • Carry out routine cleaning and sanitization tasks to help maintain a tidy and safe office environment. • Offer day-to-day administrative assistance to colleagues as operational needs arise.
2026-07-31T00:00:00Z