18 results for Project Coordinator jobs

Proposal Coordinator

Toronto, ON
onsite
Temporary
30 - 35 CAD / Hourly
We are looking for a Proposal Coordinator to join a busy business development team on a contract basis. This position is well suited to a detail-oriented writer and organizer who can manage multiple deadlines while producing high-quality, client-focused proposal materials. The successful candidate will collaborate with internal leaders and technical contributors to prepare high-quality submissions, presentations, and supporting documents in a fast-paced environment. Responsibilities: • Evaluate bid requests and submission documents to identify requirements, timelines, and compliance obligations for each opportunity. • Partner with business development colleagues and senior stakeholders to shape proposal strategies, develop tailored content, and support visual presentation standards. • Coordinate the full proposal process, including scheduling planning sessions, organizing review cycles, managing milestones, and supporting post-submission follow-ups. • Draft, revise, and proofread proposal materials to ensure accuracy, clarity, and consistent brand messaging across all deliverables. • Work closely with engineering, consulting, and design contributors to gather input and assemble cohesive submission packages. • Customize corporate profiles, team resumes, project examples, and related materials so they align with the needs of each client opportunity. • Oversee proposal production and administrative support activities, including document preparation, formatting, printing, binding, and final delivery. • Monitor bid sources, distribute relevant opportunities and addenda, and keep internal teams informed of updates that may affect submissions. • Assist with the development of interview decks, presentation materials, and shared database records to support business development efforts and information management.
2026-08-25T00:00:00Z

Project Manager

Ottawa, ON
remote
Temporary
31.6635 - 36.663 CAD / Hourly
We are looking for an experienced Project Manager to support a range of initiatives in a fully remote environment. This long-term contract opportunity is ideal for a highly organized, detail-oriented individual who can keep projects moving forward, maintain clear documentation, and coordinate activities across multiple stakeholders. The successful candidate will bring strong planning abilities, excellent communication skills, and a practical approach to tracking progress, identifying gaps, and supporting field-related observations and reporting. Responsibilities: • Coordinate day-to-day project activities to help ensure timelines, priorities, and deliverables remain on track. • Organize meetings, manage calendars, and prepare clear agendas, presentation materials, and follow-up documentation for stakeholders. • Maintain accurate project records, status updates, and supporting documentation to promote visibility across ongoing work. • Monitor project progress, identify risks or operational inefficiencies, and support timely resolution of issues affecting delivery. • Review and analyze project-related data in Excel to identify trends, support reporting, and inform decision-making. • Assist with onsite and field observation processes by gathering information, documenting findings, and supporting follow-up actions. • Work with cross-functional teams and business partners to support planning activities, implementation efforts, and project coordination needs. • Contribute to the effective use of project tools and enterprise platforms such as Jira, CRM, ERP, and cloud-based systems where required.
2026-08-19T00:00:00Z

Project Manager

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
We are seeking an experienced Project Manager to lead a fast-paced Human Resources Service Delivery (HRSD) technology implementation. The successful candidate will work across business and technology teams, coordinate external implementation partners, and lead the project from planning and scope validation through implementation, testing, go-live, and transition to operations. The project involves ServiceNow HR Case Management, Employee Relations Case Management, migration from Freshservice to ServiceNow, and implementation of additional HR services and workflows. Key Responsibilities<ul><li>Build strong relationships with business, technology, and project stakeholders.</li><li>Manage project scope, schedule, budget, resources, dependencies, risks, and issues throughout the project lifecycle.</li><li>Develop and maintain project workplans, resource plans, schedules, and risk mitigation strategies.</li><li>Coordinate internal teams, external vendors, and implementation partners to ensure successful project delivery.</li><li>Manage vendor deliverables, dependencies, decisions, risks/issues, scope alignment, and adherence to the approved Statement of Work.</li><li>Facilitate project meetings, workshops, decision-making sessions, and large-group discussions.</li><li>Prepare project status reports, Steering Committee communications, and project governance materials.</li><li>Lead scope and change control, assessing impacts to schedule, budget, resources, technology, and business operations.</li><li>Coordinate communications, training, testing, change management, and organizational readiness activities.</li><li>Support User Acceptance Testing (UAT), deployment, cutover, go-live readiness, and hypercare.</li><li>Maintain comprehensive project documentation and governance records.</li><li>Identify and proactively address issues that may impact project success.</li><li>Ensure successful project close-out and transition to operational support teams.</li><li>Apply project management methodologies, governance frameworks, reporting standards, and continuous improvement practices.</li></ul> Project EnvironmentThe Project Manager will collaborate with a diverse group of stakeholders, including:<ul><li>HR Leadership and HR Operations</li><li>Total Rewards and Talent Development</li><li>HR Partnership and Advisory Teams</li><li>HR Systems and Business Analysts</li><li>Information Technology Services</li><li>External implementation consultants and vendors</li></ul>
2026-08-21T00:00:00Z

Project Manager

Victoria, BC
remote
Temporary
50 - 70 CAD / Hourly
We are seeking an experienced Senior Project Manager to lead a major ERP implementation while also managing a portfolio of strategic and operational IT initiatives for a Victoria based client of ours. This role partners closely with business and technology leaders to deliver high-impact programs with strong execution discipline. Approximately 50% of this role will focus on the ERP program, with the remaining time supporting infrastructure, security, and data-related projects. This is a delivery-focused position requiring strong collaboration, stakeholder engagement, and hands-on project leadership. This contract opportunity is open to candidates remotely but will require ocassional travel to Victoria, BC to work on-site for key meetings and has an initial term of 12-months. Key ResponsibilitiesERP Program Leadership<ul><li>Lead end-to-end delivery of the ERP implementation from detailed design through build, testing, and go-live</li><li>Facilitate value stream mapping and business process mapping sessions to document current-state and design future-state workflows</li><li>Establish and maintain ERP governance, delivery approach, and working cadence</li><li>Develop and manage integrated project plans, schedules, dependencies, and milestones</li><li>Partner closely with the ERP vendor/system integrator, coordinating daily activities and managing deliverables and timelines</li><li>Coordinate internal SMEs across design, configuration, testing, and deployment phases</li><li>Produce and maintain high-quality project artifacts, including:</li><li>Business and functional requirements</li><li>Process and solution designs</li><li>Configuration and build documentation</li><li>Test strategies, scripts, and execution plans</li><li>Cutover and launch readiness materials</li><li>Plan and manage system testing, integration testing, and UAT, ensuring issues are tracked and resolved</li><li>Support go-live readiness and stabilization, enabling a smooth transition to steady-state operations</li></ul>IT Project Delivery<ul><li>Lead a portfolio of infrastructure, security, and data initiatives</li><li>Translate technical inputs into structured project plans and measurable outcomes</li><li>Manage scope, schedule, budget, risks, issues, and dependencies across concurrent projects</li><li>Balance strategic and operational workstreams while maintaining focus on business value</li></ul>Stakeholder Engagement & Governance<ul><li>Provide clear project visibility and decision support to executive leadership</li><li>Prepare and present updates to the ERP Steering Committee</li><li>Participate in bi-weekly IT governance meetings to support prioritization and coordination</li><li>Proactively identify risks and facilitate mitigation discussions</li><li>Build trusted relationships across Finance, IT, and business teams</li></ul>Project Controls & Reporting<ul><li>Maintain project documentation repositories (SharePoint)</li><li>Develop dashboards, executive summaries, and status reporting</li><li>Ensure plans and documentation are current and audit-ready</li><li>Contribute to continuous improvement of project delivery practices</li></ul>
2026-08-19T00:00:00Z

Project Assistant

Guelph, ON
onsite
Temporary
25 - 30 CAD / Hourly
We are looking for a detail-oriented Project Assistant to support project administration and billing activities for a Long-term Contract position based in Guelph, Ontario. In this role, you will help maintain accurate project records, coordinate invoicing processes, and assist with financial tracking to keep work aligned with contract terms and company standards. The successful candidate will bring strong organizational skills, sound judgment, and the ability to manage multiple deadlines in a fast-paced project environment. Responsibilities: • Establish project records in the accounting system by reviewing contract details, confirming key financial and scope information, and ensuring all entries reflect approved terms and internal requirements. • Validate project billing parameters by checking rate tables, demographic information, tax treatment, markups, and invoice formatting, making updates where needed in collaboration with project leaders. • Organize and maintain project files by ensuring required documentation is properly prepared, stored, and uploaded to SharePoint in line with company practices. • Process employee expense submissions promptly, complete unit pricing entries, and correct discrepancies to support accurate reimbursement and cost tracking. • Administer electronic timesheets by monitoring workflow, reviewing labour coding, and helping ensure time entries are correctly applied to project billing. • Coordinate the billing cycle by producing pre-bill reports, incorporating requested revisions, issuing final invoices with supporting documents, and submitting invoices through client portal systems. • Monitor receivables and payables related to active projects, supporting timely follow-up and accurate transaction processing. • Assist with project financial maintenance by identifying revenue variances, updating budgets, entering percentage-of-completion information as directed, and completing assigned tasks within monthly close timelines. • Prepare routine system-generated reports and maintain project documentation in accordance with branch and corporate recordkeeping standards.
2026-08-24T00:00:00Z

Project Accountant

Langley, BC
onsite
Permanent
80000 - 95000 CAD / Yearly
Our Fraser Valley client is looking to hire a Project Accountant for their growing team. Reporting to the Director of Finance the Project Accountant will be responsible for managing the accounting and financial reporting for a portfolio of residential development projects. Key duties include preparing progress draws, cash flow forecasts, variance analysis, quarterly budget updates, and investor reporting. This Project Accountant also supports project cost coding, job cost reconciliations, joint venture accounting, loan covenant compliance, letters of credit and deposit tracking, year-end close, and ad hoc reporting for Development, Construction, and Sales & Marketing teams. The position also focuses on monitoring project performance metrics, including IRR, and identifying opportunities to improve accounting processes and reporting efficiency.
2026-08-12T00:00:00Z

Administrative Coordinator

Ottawa, ON
onsite
Temporary
21.375 - 24.75 CAD / Hourly
We are looking for an Administrative Coordinator to support project delivery and day-to-day operations for a client based in Ottawa, Ontario. This Long-term Contract opportunity is well suited to someone who is highly organized, comfortable managing multiple priorities, and confident working with detailed administrative processes. The successful candidate will contribute to international development-related initiatives by coordinating documentation, travel, scheduling, and project support activities while maintaining a high standard of accuracy and service. Responsibilities: • Coordinate administrative and operational support for projects, ensuring timelines, documentation, and follow-up activities are handled efficiently. • Assist with project execution and analytical tasks related to initiatives supporting developing countries. • Prepare, review, and finalize agreements and related records with close attention to detail and compliance requirements. • Arrange travel requests and provide logistical coordination for meetings, events, and project activities. • Maintain schedules, organize appointments, and support calendar management for project-related needs. • Use spreadsheets and reporting tools to track information, summarize data, and support decision-making. • Support communication across internal teams and external stakeholders using clear and timely correspondence. • Contribute to office administration and client service activities to help keep daily operations running smoothly.
2026-08-10T00:00:00Z

Project Manager - Technology

Toronto, ON
onsite
Permanent
90000 - 105000 CAD / Yearly
We are looking for an experienced Technical Project Manager to lead high-impact technology initiatives that support IT delivery. This position is suited to a strategic leader who can guide complex projects from planning through execution while working closely with business and technical stakeholders. The successful candidate will help advance digital solutions, strengthen project governance, and ensure technology investments deliver measurable organizational value. Responsibilities:• Direct several large-scale technology projects and programs through planning, delivery, and operational handoff.• Build and maintain project schedules, budgets, resource plans, and decision-making structures to support effective execution.• Align project priorities with organizational goals and track delivery against scope, timelines, costs, and expected outcomes.• Work with business leaders and technical teams to define requirements and shape practical technology solutions.• Contribute to digital modernization efforts by supporting implementation strategies and long-term technology planning.• Identify project risks, issues, and interdependencies early, and lead mitigation activities to reduce delivery impacts.• Oversee vendors, consultants, and internal team members to ensure coordinated progress across all workstreams.• Prepare clear updates, reports, and presentations for senior leadership on project status, decisions, and performance metrics.• Promote consistent project management, governance, and change practices while supporting continuous improvement across delivery teams.• Coach project contributors and help strengthen overall project management capability within the organization.
2026-08-17T00:00:00Z

Recruitment Coordinator

Toronto, ON
onsite
Temporary
23 - 25 CAD / Hourly
We are looking for an HR Recruiter to support talent acquisition efforts for an electronics organization in Toronto, Ontario. This Long-term Contract position is well suited to someone with early-career recruiting experience who enjoys coordinating hiring activities, engaging with candidates, and keeping recruitment processes organized. The successful candidate will contribute to full-cycle hiring and onboarding support while working closely with internal stakeholders to help meet ongoing staffing needs. Responsibilities: • Coordinate recruitment activities from job posting through offer stage, ensuring each step of the hiring process moves forward efficiently. • Source, screen, and schedule candidates for a variety of openings while maintaining an attentive and responsive candidate experience. • Partner with hiring managers to understand role needs, align on selection criteria, and support timely staffing decisions. • Maintain accurate applicant and recruitment records within HR and applicant tracking systems, including platforms such as ADP Workforce Now and other recruiting tools. • Assist with onboarding preparation by organizing documentation, coordinating pre-employment steps, and supporting new employee setup. • Monitor job advertisements across relevant channels, including external career platforms, and help improve posting visibility for open positions. • Support administrative tasks related to human resources and recruiting, including correspondence, interview logistics, and reporting. • Contribute to process improvements and assist with recruiting-related system or workflow updates when required.
2026-08-25T00:00:00Z

Purchasing Coordinator

Acheson, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a detail-oriented Purchasing Coordinator to join their team in Acheson, Alberta. This role supports accurate receipt and invoice processing, travel administration, and financial coordination while helping maintain strong controls and efficient workflows. The ideal candidate is detail-oriented, organized, and proactive, with strong problem-solving and communication skills. Responsibilities:<ul><li>Verify receipts and invoices against purchase orders for accurate, timely processing.</li><li>Review, code, and reconcile invoices to maintain accurate financial records.</li><li>Investigate and resolve billing discrepancies with AP, Purchasing, Logistics, and other teams.</li><li>Maintain accurate documentation in line with company policies and audit requirements.</li><li>Code and reconcile corporate travel invoices and support Concur Travel inquiries.</li><li>Provide backup support for executive travel arrangements as needed.</li><li>Support Logistics with receipt and invoice processing during high-volume periods.</li><li>Identify process improvements to strengthen efficiency, governance, and data quality.</li><li>Leverage business systems and digital tools to improve purchasing support. </li></ul>
2026-08-25T00:00:00Z

Project Manager - IT Compliance

Calgary, AB
onsite
Temporary
1 - 1 CAD / Hourly
We are looking for an experienced Project Manager - IT Compliance to support complex technology and governance initiatives within a leading organization in the agriculture sector. Based in Calgary, Alberta, this Long-term Contract opportunity is ideal for someone who can guide cross-functional teams, maintain strong project controls, and keep stakeholders aligned from planning through completion. The role focuses on delivering IT compliance-related projects with a high standard of organization, communication, and accountability. Responsibilities: • Partner with sponsors and key decision-makers to establish project objectives, priorities, scope, and measurable outcomes for assigned initiatives. • Create detailed project roadmaps, schedules, and resource plans, while monitoring milestones and adjusting activities to keep delivery on track. • Prepare budget estimates, manage project spending, and support sound financial oversight throughout the full project lifecycle. • Provide clear and timely updates to team members, leaders, and steering committees through reports, presentations, and regular status discussions. • Identify project risks, assess the impact of scope changes, and implement mitigation or contingency strategies to reduce delivery issues. • Coordinate collaboration across business and technical teams to encourage solution adoption and maintain momentum on compliance-focused initiatives. • Build productive working relationships with internal stakeholders, vendors, and other contributors essential to project success. • Lead project closeout activities, including lessons learned reviews and final reporting, to strengthen future project execution.
2026-08-21T00:00:00Z

Senior Project Manager

North Vancouver, BC
onsite
Temporary
60 - 70 CAD / Hourly
OverviewWe are seeking an experienced Senior Project Manager for a 12-month contract opportunity based in Vancouver, BC. This is a fully onsite role supporting a large-scale digital transformation and modernization initiative focused on business process improvement, service delivery enhancement, and enterprise platform implementation. This role will be responsible for driving a complex transformation program from the early stages of planning and vendor selection through implementation, adoption, and operational transition. The successful candidate will work closely with business and technology stakeholders to modernize existing processes, establish standardized ways of working, and support the implementation of a new enterprise solution utilizing out-of-the-box functionality and industry best practices. The current environment includes manual processes, legacy workflows, and operational workarounds that have evolved over time. This initiative represents a significant opportunity to redesign business processes, improve transparency and efficiency, enhance the user experience, and support long-term organizational modernization. This is not a traditional ERP implementation role. The ideal candidate will bring deep experience delivering large-scale digital transformation, modernization, and business process redesign initiatives where technology serves as an enabler for broader organizational change. Success in this role will require strong stakeholder engagement, change management, vendor coordination, and the ability to influence outcomes across business and technical teams without direct supervisory responsibility. Key Responsibilities<ul><li>Lead the end-to-end delivery of a large-scale digital transformation and modernization initiative, from planning and procurement through implementation, adoption, and operational transition.</li><li>Partner with business and technology stakeholders to assess current-state processes, identify improvement opportunities, and support the design of future-state workflows.</li><li>Drive business process transformation initiatives focused on improving efficiency, standardization, transparency, and service delivery.</li><li>Manage project scope, schedules, budgets, risks, issues, dependencies, and governance activities to ensure successful project execution.</li><li>Support procurement activities, including vendor evaluations, RFP processes, solution assessments, and contract administration.</li><li>Coordinate and manage relationships with implementation partners, consultants, vendors, and key stakeholders throughout the project lifecycle.</li><li>Facilitate workshops, stakeholder meetings, and decision-making sessions while building alignment across cross-functional teams.</li><li>Prepare project status reports, executive updates, and governance materials, while supporting change management, communication, and organizational readiness efforts to drive successful adoption of new processes and technology.</li></ul>
2026-08-14T00:00:00Z

Dispatch Coordinator

Agassiz, BC
onsite
Permanent
62000 - 68000 CAD / Yearly
Our client, a well-established and respected organization within the construction materials and aggregate industry, is seeking a Dispatch Coordinator to join their growing team in the Fraser Valley. This is an excellent opportunity for an organized and detail-oriented professional who thrives in a fast-paced environment and enjoys coordinating daily operations, managing schedules, and supporting drivers, customers, and internal teams. Reporting to the Operations team, the Dispatch Coordinator will play an important role in ensuring efficient scheduling, communication, and coordination of daily deliveries while providing exceptional service to both internal and external stakeholders. Key Responsibilities<ul><li>Coordinate daily dispatch schedules and delivery requirements.</li><li>Communicate with drivers regarding routes, schedules, changes, and priorities.</li><li>Monitor delivery timelines and proactively address scheduling challenges.</li><li>Coordinate with customers, sales teams, and operations to ensure accurate and timely deliveries.</li><li>Enter and maintain dispatch information, delivery records, and related documentation.</li><li>Prepare daily reports and update tracking systems.</li><li>Assist with coordinating trucks, equipment, and resources based on operational needs.</li><li>Monitor driver availability and support efficient utilization of fleet resources.</li><li>Respond to customer inquiries and provide updates regarding deliveries.</li><li>Maintain accurate records related to orders, dispatch activity, and completed deliveries.</li><li>Support problem-solving when unexpected issues arise, including delays, changes, or last-minute requests.</li><li>Work closely with operations, drivers, and management to maintain a high level of service.</li><li>Follow company safety policies and support a strong safety-first culture.</li></ul>
2026-08-06T00:00:00Z

Dispatch Coordinator

Agassiz, BC
onsite
Permanent
55000 - 62000 CAD / Yearly
Our client, a well-established and respected organization within the construction materials and aggregate industry, is seeking a Dispatch Coordinator to join their growing team in the Fraser Valley. This is an excellent opportunity for an organized and detail-oriented professional who thrives in a fast-paced environment and enjoys coordinating daily operations, managing schedules, and supporting drivers, customers, and internal teams. Reporting to the Operations team, the Dispatch Coordinator will play an important role in ensuring efficient scheduling, communication, and coordination of daily deliveries while providing exceptional service to both internal and external stakeholders. Key Responsibilities<ul><li>Coordinate daily dispatch schedules and delivery requirements.</li><li>Communicate with drivers regarding routes, schedules, changes, and priorities.</li><li>Monitor delivery timelines and proactively address scheduling challenges.</li><li>Coordinate with customers, sales teams, and operations to ensure accurate and timely deliveries.</li><li>Enter and maintain dispatch information, delivery records, and related documentation.</li><li>Prepare daily reports and update tracking systems.</li><li>Assist with coordinating trucks, equipment, and resources based on operational needs.</li><li>Monitor driver availability and support efficient utilization of fleet resources.</li><li>Respond to customer inquiries and provide updates regarding deliveries.</li><li>Maintain accurate records related to orders, dispatch activity, and completed deliveries.</li><li>Support problem-solving when unexpected issues arise, including delays, changes, or last-minute requests.</li><li>Work closely with operations, drivers, and management to maintain a high level of service.</li><li>Follow company safety policies and support a strong safety-first culture.</li></ul>
2026-08-07T00:00:00Z

Project Development Manager – Sales & Estimating

North York, ON
onsite
Permanent
100000 - 120000 CAD / Yearly
We are looking for an experienced Project Development Manager – Sales & Estimating to guide the front-end development of warehouse storage, racking, and automated material handling initiatives in North York, Ontario. This role brings together sales, engineering, operations, manufacturing, and external partners to shape practical, commercially sound solutions from the earliest client discussions through to proposal delivery and project transition. The successful candidate will strengthen estimating practices, support technical solution design, and contribute to process improvements that enhance efficiency, margin performance, and client experience. Responsibilities: • Direct the early-stage planning and development of storage and material handling opportunities, ensuring each concept progresses smoothly from initial inquiry to formal proposal. • Work closely with sales teams to clarify customer objectives and translate operational needs into effective technical and commercial recommendations. • Assess project specifications, layouts, and supporting documents to prepare complete, accurate, and competitive submissions. • Provide subject-matter support during client discussions, presentations, and proposal reviews to strengthen business development efforts. • Create cost-conscious, value-driven solution options that balance performance, quality, and commercial viability. • Oversee estimating activities by coordinating inputs, validating assumptions, and improving consistency across project costing and proposal development. • Align internal engineering, operations, and manufacturing contributors so that project scope, feasibility, and execution expectations are clearly understood before handoff. • Advance building information modelling capabilities and support continuous improvement initiatives that increase profitability, streamline workflows, and elevate customer satisfaction.
2026-08-14T00:00:00Z

Web Content Coordinator

Edmonton, AB
onsite
Permanent
65000 - 75000 CAD / Yearly
THE ROLE:We are seeking a Web Content Developer to support the ongoing development, maintenance, and optimization of digital platforms. This role partners closely with marketing, digital, and technical teams to ensure web content and campaigns are accurate, engaging, and aligned with business objectives.Key responsibilities include:<ul><li>Maintaining and updating multiple web properties within a custom CMS</li><li>Developing and supporting HTML/CSS for websites, landing pages, and emails</li><li>Creating and managing landing page and digital campaign content</li><li>Testing, debugging, and quality-checking digital assets across web and email</li><li>Supporting front-end frameworks (e.g., React, Angular, TypeScript)</li><li>Managing web analytics and assisting with performance reporting</li><li>Supporting email templates and digital marketing initiatives</li><li>Collaborating with internal stakeholders and external partners on digital and e-commerce projects</li></ul>WHY THIS ROLE?This is a great opportunity to work in a collaborative, fast-paced digital environment where your work directly impacts brand presence, customer engagement, and online performance. You’ll gain exposure to a broad range of web technologies while partnering with cross-functional teams on meaningful initiatives. The role offers a competitive salary, benefits package, RRSP program along with long-term stability and opportunities to grow your technical and creative skill set. If you enjoy blending development, content, and design—and want to be part of a growing digital team—apply now!
2026-08-06T00:00:00Z

Office and Finance Coordinator

Surrey, BC
onsite
Permanent
50000 - 65000 CAD / Yearly
We are looking for an Office and Finance Coordinator to join a growing engineering firm in Lower Mainland, British Columbia. This position combines office administration, project support, executive assistance, and finance coordination in a collaborative team environment. The successful candidate will help keep daily operations organized while contributing to invoicing, bookkeeping, payroll administration, and client-facing documentation. This is an excellent opportunity for someone who enjoys a varied role and wants to build on both administrative and financial skills within a services setting. Responsibilities: • Support leaders and project staff with day-to-day administrative tasks, meeting logistics, calendar coordination, and follow-up on priorities. • Organize project files, maintain internal tracking tools, and help ensure schedules and documentation remain current and accessible. • Create and format client proposals, reports, presentations, and other business documents with a high degree of accuracy and professionalism. • Contribute to marketing and business development efforts by assisting with submission packages, promotional materials, and related administrative activities. • Maintain orderly office systems, records, and workflows to support efficient operations across the organization. • Prepare client billing for engineering work and help ensure invoices are issued accurately and on time. • Assist with accounts payable and accounts receivable activities, including entering vendor invoices, processing payments, and tracking outstanding items. • Provide bookkeeping support through bank reconciliations, financial record maintenance, and assistance with month-end administrative tasks. • Coordinate payroll-related information using Payworks and liaise with the external accounting firm to provide required financial and payroll documentation.
2026-08-05T00:00:00Z

Operations/Office Coordinator

Edmonton, AB
onsite
Permanent
75000 - 85000 CAD / Yearly
Our client is expanding their project operations across Western Canada and is seeking a highly organized and adaptable Office/Operations Coordinator to establish their branch in Edmonton. This is an excellent opportunity for an administrative professional who enjoys variety in their work and thrives in a fast-paced environment where they can support multiple business functions, including human resources, logistics, and inventory coordination. They are looking for a versatile, hands-on professional who will be responsible for supporting employee onboarding, recruitment activities, travel logistics, and inventory management. The successful candidate will be a proactive problem solver with strong organizational skills and the ability to manage competing priorities while maintaining a high level of accuracy and professionalism. The key responsibilities include: Human Resources & Employee Support<ul><li>Assist with new employee onboarding and orientation activities.</li><li>Support recruitment and hiring processes, including administrative coordination.</li><li>Maintain accurate employee records and documentation.</li><li>Provide assistance and support to injured employees requiring transportation or departure from project sites.</li></ul>Logistics Coordination<ul><li>Arrange and coordinate transportation for employees traveling to and from project locations.</li><li>Communicate travel schedules and logistical updates to employees and operational teams.</li><li>Collaborate with internal stakeholders to ensure efficient workforce mobilization.</li></ul>Inventory & Office Administration<ul><li>Maintain accurate inventories of personal protective equipment (PPE) and drilling-related supplies.</li><li>Monitor inventory levels and coordinate replenishment as required.</li><li>Support general office administration and reporting activities.</li><li>Assist in ensuring efficient communication and collaboration between field operations and head office personnel.</li></ul>This is a permanent, full-time opportunity that offers flexible work hours and work location. If you are an organized and service-oriented professional who enjoys supporting people, coordinating logistics, and keeping operations running smoothly, we would welcome the opportunity to speak with you. Please submit your resume for confidential consideration. Only candidates selected for interviews will be contacted.
2026-08-21T00:00:00Z