24 results for Office Coordinator jobs

Office Services Coordinator

Toronto, Ontario
onsite
Temporary
20.9 - 24.2 CAD / Hourly
We are looking for an Office Services Coordinator to support daily front-of-house and administrative operations in our office within the services industry. This long-term contract opportunity is ideal for someone who brings a service-oriented approach to reception, office coordination, and team support. The successful candidate will help maintain an organized workplace, provide a welcoming experience for visitors, and assist with a range of office services that keep business activities running smoothly. Responsibilities: • Welcome visitors, clients, and staff in a courteous manner while managing the front desk and directing inquiries appropriately. • Answer and route incoming calls, take accurate messages, and respond to general administrative questions with strong customer service. • Coordinate day-to-day office services such as meeting room scheduling, mail distribution, courier arrangements, and supply management. • Support internal teams with administrative tasks including document preparation, filing, data entry, and general office organization. • Monitor shared office spaces to ensure they remain tidy, functional, and ready for employees and guests throughout the day. • Assist with onboarding logistics, workstation readiness, and other coordination activities that contribute to an efficient office environment. • Liaise with vendors and building contacts to address routine service requests and maintain smooth office operations. • Contribute to operational updates or office process changes as needed, including supporting administrative adjustments tied to internal systems or workflow improvements.
2026-09-16T00:00:00Z

Office and Finance Coordinator

Lower Mainland, British Columbia
onsite
Permanent
50000 - 65000 CAD / Yearly
We are looking for an Office and Finance Coordinator to join a growing engineering firm in Lower Mainland, British Columbia. This position combines office administration, project support, executive assistance, and finance coordination in a collaborative team environment. The successful candidate will help keep daily operations organized while contributing to invoicing, bookkeeping, payroll administration, and client-facing documentation. This is an excellent opportunity for someone who enjoys a varied role and wants to build on both administrative and financial skills within a services setting. Responsibilities: • Support leaders and project staff with day-to-day administrative tasks, meeting logistics, calendar coordination, and follow-up on priorities.• Organize project files, maintain internal tracking tools, and help ensure schedules and documentation remain current and accessible.• Create and format client proposals, reports, presentations, and other business documents with a high degree of accuracy and professionalism.• Contribute to marketing and business development efforts by assisting with submission packages, promotional materials, and related administrative activities.• Maintain orderly office systems, records, and workflows to support efficient operations across the organization.• Prepare client billing for engineering work and help ensure invoices are issued accurately and on time.• Assist with accounts payable and accounts receivable activities, including entering vendor invoices, processing payments, and tracking outstanding items.• Provide bookkeeping support through bank reconciliations, financial record maintenance, and assistance with month-end administrative tasks.• Coordinate payroll-related information using Payworks and liaise with the external accounting firm to provide required financial and payroll documentation.
2026-09-15T00:00:00Z

Office Assistant

Abbotsford, British Columbia
onsite
Permanent
55000 - 70000 CAD / Yearly
Our client is a well-established and growing organization with a strong reputation in the construction and excavation industry. They are looking for an Office Administrator to join their close-knit team and play an important role in supporting the day-to-day administrative and financial operations of the business. This is an excellent opportunity for someone who enjoys working in a smaller, personable office environment, where you can build strong relationships with a well-tenured team and have a meaningful impact on the business. The successful candidate will be organized, dependable, detail-oriented, and comfortable taking ownership of a variety of administrative and accounting-related responsibilities. What You'll Be Doing<ul><li>Provide day-to-day administrative support to the office and management team</li><li>Manage incoming calls, emails, correspondence, and general office inquiries</li><li>Prepare, process, and distribute customer invoices</li><li>Assist with Accounts Receivable, including invoicing, payment follow-up, and account reconciliations</li><li>Provide support with Accounts Payable, including processing invoices and maintaining accurate records</li><li>Enter and maintain financial and administrative data with a high degree of accuracy</li><li>Assist with billing, expense tracking, and other basic accounting functions</li><li>Maintain organized digital and physical filing systems</li><li>Coordinate office supplies, documentation, and general office requirements</li><li>Assist with various administrative tasks and projects as required</li><li>Work closely with the internal team to ensure information and documentation are accurate and up to date</li></ul>
2026-08-31T00:00:00Z

Office Experience Assistant

Toronto, Ontario
onsite
Temporary
23 - 24 CAD / Hourly
We are looking for an Office Experience Assistant to help create a welcoming, organized, and efficient workplace in Toronto, Ontario. In this Long-term Contract position, you will support daily office operations, coordinate shared spaces, and assist employees and guests with a high level of professionalism. This opportunity is ideal for someone who enjoys administrative support, facilities coordination, and delivering a positive in-office experience within a consultancy environment. Responsibilities: • Keep common areas presentable and functional by checking shared spaces regularly, refreshing supplies, and preparing meeting rooms for daily use. • Track workplace supply levels across printers, collaboration areas, kitchens, and other shared zones, and arrange replenishment when needed. • Coordinate food service for meetings and internal gatherings, including delivery timing, room setup, presentation, and post-event cleanup. • Help maintain conference rooms by confirming layout readiness, ensuring essential materials are available, and providing basic assistance with room technology. • Identify facility concerns and work with vendors, building contacts, and internal office support teams to resolve maintenance issues promptly. • Support kitchen operations by refilling snacks and beverages, tidying appliances and counters, and monitoring inventory and equipment condition. • Assist with internal events by organizing room setup, signage, and related logistics to ensure a smooth employee experience. • Provide coverage for front-of-office and office support duties during busy periods, breaks, or team absences, including end-of-day close procedures. • Welcome visitors, manage sign-in and badge preparation, offer directions and amenities, and help coordinate guest access in line with security expectations. • Review incoming meeting and visitor support requests, respond to general inquiries, and connect employees or guests with the appropriate teams for timely assistance.
2026-09-08T00:00:00Z

General Office Clerk

Langley, British Columbia
onsite
Temporary
21 - 23 CAD / Hourly
We are looking for a dependable General Office Clerk to join a food and food processing organization in Langley, British Columbia on a contract assignment for approximately two months. This position supports daily office operations and accounts payable activities by handling incoming and outgoing mail, maintaining supplies, and assisting with invoice administration. The ideal candidate is comfortable in a busy workplace, stays organized under pressure, and brings a practical, hands-on approach to completing high-volume tasks accurately. Responsibilities: • Coordinate the daily flow of incoming and outgoing mail, including store mailbags, interoffice deliveries, postal items, and courier packages. • Prepare shipments and receive deliveries while ensuring materials are routed to the appropriate departments in a timely manner. • Monitor office inventory and restock stationery and general workplace supplies to support uninterrupted operations. • Support the accounts payable function by organizing, sorting, and scanning invoices for processing. • Review account statements for completeness and assist with straightforward data entry tasks related to financial records. • File, distribute, and organize documents so that records are accessible, accurate, and up to date. • Maintain an efficient mail sorting area by placing correspondence and packages into designated locations for internal distribution.
2026-09-21T00:00:00Z

Sales Coordinator

Abbotsford, British Columbia
onsite
Permanent
55000 - 65000 CAD / Yearly
Our client, a well-established and growing manufacturing company in Abbotsford, is seeking a Sales Coordinator to join their team. This is an excellent opportunity for someone who enjoys building customer relationships, coordinating multiple priorities, and working in a collaborative, fast-paced environment. As the central point of communication between customers and internal departments, you'll help ensure orders are processed accurately and delivered on time while providing exceptional customer service throughout the entire sales process. Key Responsibilities<ul><li>Serve as the primary point of contact for customer inquiries and order processing.</li><li>Coordinate customer orders from entry through production and final delivery.</li><li>Collaborate with production, procurement, logistics, and accounting to ensure timely order fulfillment.</li><li>Prepare quotations, sales documentation, and customer correspondence.</li><li>Build and maintain strong customer relationships through proactive communication.</li><li>Support the outside sales team with customer requests and administrative activities.</li><li>Coordinate inventory availability and transportation logistics.</li><li>Resolve customer concerns while identifying opportunities to improve processes and service.</li><li>Maintain accurate customer records within ERP and CRM systems.</li><li>Assist with reporting and provide administrative support as required.</li></ul>
2026-09-14T00:00:00Z

Benefits Coordinator

Concord, Ontario
onsite
Temporary
30.4 - 35.2 CAD / Hourly
We are looking for a Benefits Coordinator to support benefits administration for a financial services environment in Concord, Ontario. This Long-term Contract position is well suited to someone who can manage employee benefit activities with accuracy, provide responsive support, and maintain organized records across multiple HR and payroll platforms. The successful candidate will help coordinate claims, coverage updates, and related administrative processes while working closely with internal teams and external providers. Responsibilities: • Administer day-to-day benefits activities, including enrolments, changes, terminations, and documentation updates. • Respond to employee and stakeholder inquiries regarding medical coverage, claims, eligibility, and benefit options in a timely manner. • Maintain accurate records within HR, payroll, and benefits systems such as ADP Workforce Now, Ceridian, and Dayforce. • Coordinate claim administration by reviewing submissions, tracking outstanding items, and following up with relevant contacts as needed. • Support planning and execution of benefits-related processes to ensure deadlines, compliance needs, and service expectations are met. • Prepare reports, reconcile benefits data, and identify discrepancies to help maintain data integrity across systems. • Work with vendors, carriers, and internal partners to resolve benefit issues and improve the employee support experience. • Assist with benefits administration activities connected to system or process updates when required.
2026-09-17T00:00:00Z

Purchasing Coordinator

St.albert, Alberta
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for an experienced Purchasing Coordinator to join their team in St. Albert, Alberta. This role supports day-to-day procurement activities, including purchasing workflows, order and invoice resolution, and service to internal teams and suppliers. The ideal candidate is an organized, solutions-focused procurement professional with hands-on Coupa experience, strong purchasing knowledge, and the ability to manage priorities in a fast-paced environment.Responsibilities:<ul><li>Support employees and operational teams with requisitions, purchase orders, receipts, and purchasing workflows.</li><li>Respond to supplier and internal inquiries regarding orders, purchasing activity, and account setup.</li><li>Investigate and resolve invoice, PO, and receiving discrepancies to maintain accurate records.</li><li>Perform procurement data entry and maintain accurate information in company systems and spreadsheets.</li><li>Assist with vendor onboarding and maintaining supplier information.</li><li>Provide day-to-day Coupa troubleshooting and user support for purchasing transactions.</li><li>Coordinate with estimators, field teams, and Commercial Operations to ensure purchasing activities run efficiently.</li><li>Support high-volume procurement activities, including system issues and user guidance.</li></ul>
2026-09-21T00:00:00Z

Receptionist & Office Assistant

Toronto, Ontario
onsite
Permanent
50000 - 60000 CAD / Yearly
Robert Half Canada is supporting a client in the search for a Receptionist & Office Assistant. This opportunity is well suited to someone who is organized, approachable, and attentive to detail, with a strong commitment to providing professional front-office and administrative support. Key Responsibilities<ul><li>Welcome visitors, clients, and team members in a professional and respectful manner</li><li>Answer, screen, and direct incoming phone calls and email inquiries</li><li>Maintain reception and common areas to support a clean, organized, and welcoming workplace</li><li>Manage incoming and outgoing mail, courier deliveries, and office shipments</li><li>Provide general administrative support, including data entry, filing, scanning, and document preparation</li><li>Schedule meetings, book boardrooms, and assist with calendar coordination</li><li>Order and track office supplies and support vendor coordination as needed</li><li>Assist with internal office operations and provide support to various departments</li><li>Maintain accurate records while handling sensitive information with discretion</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-09-11T00:00:00Z

Receptionist

Toronto, Ontario
onsite
Permanent
60000 - 65000 CAD / Yearly
Robert Half Canada is recruiting on behalf of an established organization seeking a Receptionist to provide front-line administrative and customer support. This role is well suited to someone who enjoys creating a welcoming experience, coordinating daily office activities, and supporting a professional team environment.The successful candidate will serve as a key point of contact for visitors, clients, and internal team members, while helping ensure the front office operates efficiently and professionally. Key Responsibilities<ul><li>Welcome visitors, clients, and guests in a professional, respectful, and service-oriented manner.</li><li>Answer, screen, and direct incoming phone calls and general inquiries.</li><li>Manage reception area activities and help maintain an organized, accessible, and professional front office environment.</li><li>Coordinate incoming and outgoing mail, courier deliveries, and office communications.</li><li>Schedule meetings, book boardrooms, and support calendar coordination as needed.</li><li>Provide administrative support such as data entry, document preparation, filing, scanning, and records management.</li><li>Assist with office supply monitoring, ordering, and general administrative coordination.</li><li>Support internal teams with routine administrative tasks and special projects, as required.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li></ul>
2026-09-15T00:00:00Z

Project Coordinator

Waterloo, Ontario
onsite
Permanent
70000 - 80000 CAD / Yearly
Project Coordinator (Construction)📍 Waterloo, ON 🚗 Extensive Travel RequiredBuild the Infrastructure That MattersA growing and respected construction company specializing in Commercial, Industrial, Water, and Wastewater Treatment projects across Ontario is growing their team. They are seeking a highly organized and hands-on Project Coordinator to support construction projects from planning through completion.The successful candidate will spend approximately 80% of their time on active construction sites, working closely with Project Managers, Site Superintendents, subcontractors, suppliers, and clients to keep projects moving safely, efficiently, and on schedule.If you enjoy being in the field, solving problems, coordinating multiple stakeholders, and seeing projects come to life, this is an excellent opportunity to join a growing team.What You'll Do<ul><li>Coordinate day-to-day project activities on commercial, industrial, water, and wastewater treatment construction projects</li><li>Act as a liaison between Project Managers, site teams, subcontractors, suppliers, consultants, and clients</li><li>Attend site meetings and provide project updates</li><li>Track project schedules, milestones, budgets, and key deliverables</li><li>Assist with procurement, purchase orders, and material deliveries</li><li>Coordinate subcontractor schedules and site activities</li><li>Review drawings, specifications, RFIs, and project documentation</li><li>Maintain accurate project records, reports, and correspondence</li><li>Monitor site progress including progress photos and report to Superintendent</li><li>Support health and safety initiatives and ensure compliance with site requirements</li><li>Assist with change orders, contract administration, and project closeout documentation</li><li>Conduct regular site visits and inspections to monitor project progress and resolve issues proactively</li></ul>
2026-09-11T00:00:00Z

Administrative Assistant

Waterloo, Ontario
onsite
Permanent
70000 - 100000 CAD / Yearly
We are hiring a Senior Administrative Assistant to support a well-established and highly successful Investment Advisory practice. The Senior Administrative Assistant is responsible for managing the full spectrum of client account administration, transaction processing, account transfers, and regulatory documentation within this high-volume Investment Advisory practice. This is a key position, the operational backbone of the practice and requires extensive experience supporting Investment Advisors, managing client accounts, processing investment transactions, and ensuring regulatory compliance.The successful candidate will be a seasoned financial services professional who can operate independently, oversee complex client transactions, and provide exceptional service to high-net-worth clients.ResponsibilitiesClient Account Administration<ul><li>Open new client accounts and maintain account documentation</li><li>Process account transfers, including incoming and outgoing assets</li><li>Manage client requests and account updates</li><li>Coordinate RESP withdrawals, RRIF payments, estate settlements, and other account transactions</li><li>Ensure all documentation is complete, accurate, and compliant</li></ul>Trade & Transaction Processing<ul><li>Process client trade instructions accurately and efficiently</li><li>Handle cash withdrawals, deposits, transfers, and journal requests</li><li>Monitor transactions through completion and resolve any discrepancies</li><li>Liaise with internal operations teams and external financial institutions</li></ul>Compliance & Regulatory Administration<ul><li>Maintain compliance documentation and client records</li><li>Review new account applications for completeness and regulatory requirements</li><li>Ensure adherence to CIRO and firm compliance standards</li><li>Prepare and submit regulatory and compliance-related paperwork</li><li>Support audits, reviews, and compliance inquiries</li></ul>Client Service Excellence<ul><li>Act as a primary point of contact for clients</li><li>Respond to client inquiries regarding accounts, transactions, and documentation</li><li>Build strong, trusted relationships with clients through professional and proactive service</li><li>Handle sensitive and confidential client information with discretion</li></ul>Office Operations Leadership<ul><li>Serve as the senior administrative resource within the practice</li><li>Identify opportunities to improve processes and efficiencies</li><li>Provide guidance and support to junior administrative staff as required</li><li>Ensure smooth day-to-day operations of the advisory practice</li></ul>
2026-09-17T00:00:00Z

Administrative Assistant

North York, Ontario
onsite
Temporary
19 - 22 CAD / Hourly
We are looking for an organized Administrative Assistant to support a contract project with a real estate development organization in North York, Ontario. This Contract position is ideal for someone who works efficiently, pays close attention to detail, and is comfortable handling large volumes of documents with accuracy. The successful candidate will help organize and prepare records for digitization while ensuring electronic files are labelled clearly and stored correctly. Responsibilities: • Review and organize paper records before processing to ensure documents are grouped appropriately. • Prepare files for scanning by removing staples, separating pages, and arranging materials in the proper order. • Scan tax, loan, and other project-related documents into digital format with a high level of accuracy. • Upload and save electronic records in OneDrive using clear and consistent file names and titles. • Identify document types and place them in the correct electronic folders to maintain an orderly filing system. • Complete assigned volumes of work within established timelines while maintaining quality and attention to detail. • Use Microsoft Office applications to support document handling, record tracking, and administrative tasks as needed.
2026-09-18T00:00:00Z

Administrative Assistant

Vancouver, British Columbia
onsite
Permanent
50000 - 70000 CAD / Yearly
Our client, a well-established and highly regarded law firm in downtown Vancouver, is seeking an Administrative Assistant to provide dedicated support to a team of 2–3 lawyers. This is a key role for a polished and highly organized professional who thrives in a fast-paced legal environment and enjoys balancing practice support, project coordination, billing, and day-to-day administration. This opportunity is ideal for someone who takes pride in producing high-quality work, delivers excellent client service, and is looking to grow their career within a collaborative and professional law firm setting. Key ResponsibilitiesPractice and Administrative Support<ul><li>Open, maintain, close, and archive client files</li><li>Collect and organize required client intake documentation, including compliance-related forms</li><li>Manage calendars, meetings, deadlines, contact lists, and bring-forward systems for assigned lawyers</li><li>Prepare expense reports, trust-related documentation, and mail forwarding materials</li><li>Answer and direct phone calls and respond to email inquiries</li><li>Communicate professionally with clients and external contacts as needed</li></ul>Project and Document Coordination<ul><li>Track the status of active matters and update internal project management tools</li><li>Maintain organized contact lists and project records</li><li>Monitor next steps, key contacts, and task ownership across ongoing files</li><li>Intake, organize, and route correspondence and documentation appropriately</li><li>Take meeting minutes and follow up on action items</li><li>Edit and format correspondence, agreements, reports, forms, and spreadsheets</li><li>Coordinate document execution and assemble final documentation packages</li></ul>Billing and Financial Administration<ul><li>Prepare WIP reports, pre-bills, and client invoices</li><li>Review billing for completeness and accuracy, including edits where required</li><li>Send invoices to clients and save supporting correspondence to file</li><li>Follow up on outstanding accounts receivable balances</li><li>Prepare trust documentation related to invoice payments</li></ul>Team Support<ul><li>Provide backup support to other legal support staff during absences</li><li>Assist with occasional shared reception coverage as needed</li></ul>
2026-09-04T00:00:00Z

Administrative Assistant

Burlington, Ontario
onsite
Temporary
24.225 - 25.5 CAD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Burlington, Ontario. This Long-term Contract opportunity is well suited to someone who is organized, detail-oriented, and comfortable managing a range of administrative tasks in a paper-based and team-focused environment. The successful candidate will help keep documentation accurate, support communication across teams, and contribute to the smooth coordination of office activities. Responsibilities: • Assemble and organize job documentation packages so materials are complete, accurate, and ready for use. • Examine maps and municipality-related details to confirm information is properly reflected in files and supporting documents. • Verify that each file contains all required records, forms, and supporting information before processing or distribution. • Create, update, and maintain routine reports to support tracking, administration, and office operations. • Manage incoming and outgoing correspondence through email, phone, and other office communication channels. • Work closely with office personnel and corporate contacts to share information and respond to administrative requests. • Carry out paper-based administrative duties, including document handling, record updates, and general clerical support. • Maintain organized filing systems to ensure records can be retrieved efficiently and kept up to date. • Learn and use company software through provided training to support administrative workflows and documentation tasks.
2026-09-21T00:00:00Z

Administrative Assistant

Calgary, Alberta
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for an organized Administrative Assistant to join their team in Calgary, Alberta. This role supports day-to-day administrative activities, including document preparation, file organization, template coordination, and general team support. The ideal candidate is organized, detail-oriented, proficient in Microsoft Office, and able to manage multiple priorities in a fast-paced environment.Responsibilities:<ul><li>Implement new PowerPoint and letterhead templates across marketing and administrative materials.</li><li>Review and organize existing files to ensure consistency, accessibility, and brand alignment.</li><li>Develop simple guides outlining template usage and processes.</li><li>Provide training and one-on-one support to Marketing team members.</li><li>Format presentations using approved PowerPoint templates and supplied content, images, charts, and data.</li><li>Collaborate with internal teams to maintain brand consistency across communications.</li><li>Support Sales and Marketing with document preparation, email coordination, and administrative tasks.</li><li>Assist with social media and general marketing administration as needed.</li></ul>
2026-09-21T00:00:00Z

Administrative Assistant

Nisku, Alberta
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a detail-oriented Administrative Assistant to join their team in Nisku, Alberta. This role supports day-to-day administrative operations by providing organized, efficient, and responsive assistance to staff and stakeholders. The ideal candidate is detail-oriented, professional, and adaptable, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment.Responsibilities:<ul><li>Provide daily administrative support to department leaders and staff, ensuring accurate and timely completion of tasks and records.</li><li>Process utility invoices, requisitions, and purchase orders while coordinating with accounting.</li><li>Assist with billing and maintain financial and operational records in Oracle and related systems.</li><li>Respond professionally to phone, email, and in-person inquiries.</li><li>Manage schedules, meetings, data entry, and general office coordination.</li><li>Perform accurate data entry and support day-to-day office operations.</li><li>Assist with customer service and internal requests as needed.</li><li>Follow established procedures and adapt quickly to new processes and priorities.</li></ul>
2026-09-21T00:00:00Z

Administrative Assistant

Kanata, Ontario
onsite
Temporary
22.1635 - 25.663 CAD / Hourly
We are looking for an Administrative Assistant to support day-to-day operations for a long-term contract opportunity based in Kanata, Ontario. This part-time position is well suited to someone who is highly organized, confident with computer-based tasks, and comfortable managing a variety of administrative duties. The successful candidate will help keep materials, shipments, schedules, and communications running smoothly while providing dependable support to the team. Responsibilities: • Prepare and print package documentation and coordinate outgoing shipments with accuracy and attention to detail. • Load training documents, files, and related content onto laptops and confirm materials are ready for use. • Provide administrative support for employee recognition activities, including tracking details and assisting with program coordination. • Respond to incoming calls and emails professionally, directing inquiries and following up as needed. • Maintain accurate records through timely data entry and careful document handling. • Use Microsoft Office applications to create correspondence, update spreadsheets, prepare presentations, and manage daily administrative tasks. • Assist with appointment scheduling and calendar coordination to support team activities.
2026-09-15T00:00:00Z

Office & Property Manager

Ottawa, Ontario
onsite
Permanent
75000 - 100000 CAD / Yearly
Robert Half is partnering with a well renowned Owner Managed business that's looking to add an experienced Office & Property Manager to join their growing company. This is a full-time/permanent role in the Ottawa-West region. Advantages:-Competitive salary (75-100K) + 10-12% bonus-Full benefits + RRSP matching-3 weeks vacaton-Free parking-Excellent environment Responsibilities:• Oversee lease administration by updating key agreement details, monitoring renewal timelines, tracking rent changes, and ensuring important obligations and notice periods are addressed on schedule.• Work closely with ownership and legal advisors to coordinate lease renewals, amendments, tenant issues, and other matters affecting occupancy and contractual compliance.• Support leasing activity by managing vacant space listings, communicating with brokers and prospective tenants, arranging viewings, and preparing regular updates on market interest and availability.• Establish and maintain a property service request process that records priority, assigned responsibility, costs, response timing, repair type, and completion status for maintenance work.• Organize preventive maintenance plans and service arrangements for building systems, structural elements, parking areas, landscaping, safety equipment, and shared spaces.• Engage approved service providers, monitor contractor performance, and keep insurance certificates, service agreements, inspection documents, and maintenance histories properly documented.• Prepare operating budgets, compile monthly property performance information, and track key financial indicators such as revenue, expenses, arrears, vacancy levels, and net operating results.• Administer tenant billings, supporting documentation, and annual reconciliations while assisting with insurance matters, tax-related reviews, appraisals, and financing information requests.• Manage office administration including correspondence, calendars, meetings, supply coordination, vendor records, document control, and follow-up on action items from leadership discussions.• Coordinate compliance-related activities, respond to urgent maintenance situations, support tenant feedback initiatives, and safeguard confidential business, employee, legal, and financial information.
2026-09-16T00:00:00Z

Bookkeeper

Ottawa, Ontario
onsite
Permanent
60000 - 70000 CAD / Yearly
Robert Half is partnering with an organization that's looking for a Bookkeeper to join their team. This is a full-time/permanent role on site. Responsibilities: • Oversee daily bookkeeping tasks for the organization and related entities, ensuring financial activity is entered accurately and on schedule.• Process invoices, expense submissions, payable transactions, and approved disbursements through payment methods such as cheques, electronic transfers, and wire payments.• Post incoming funds, client-related disbursements, and other receipts to the appropriate general and trust accounts with careful allocation of each transaction.• Prepare and record trust and general account activity in compliance with internal procedures.• Complete regular reconciliations for bank accounts, credit cards, vendor balances, and key balance sheet accounts, and resolve discrepancies in a timely manner.• Support month-end and year-end close processes by preparing journal entries, reconciliations, and working papers required for accurate financial reporting.• Assist with statutory filings, tax remittances, and supporting schedules, including HST-related obligations and other assigned compliance activities.• Provide billing and accounts support by making approved invoice updates, adjustments, discounts, and write-offs as requested by authorized personnel.• Maintain well-organized financial records and backup documentation to support audits, internal review, and ongoing compliance needs.• Respond to inquiries from internal staff, suppliers, financial institutions, and other stakeholders regarding payments, invoices, and accounting information.
2026-09-15T00:00:00Z

Bookkeeper

Winnipeg, Manitoba
onsite
Permanent
50000 - 70000 CAD / Yearly
We are looking for a remote detail-oriented Bookkeeper to support day-to-day financial operations in Winnipeg, Manitoba. This position is well suited to someone who enjoys maintaining accurate records, balancing accounts, and keeping payables, receivables, and payroll activities organized. The successful candidate will play an important role in ensuring financial information is current, reliable, and ready for month-end reporting. Responsibilities:• Maintain accurate financial records by entering and updating accounting data in a timely manner.• Process vendor invoices, prepare payments, and monitor outstanding accounts to keep accounts payable activities on track.• Issue customer invoices, record incoming payments, and follow up on overdue balances as part of accounts receivable support.• Complete regular bank and account reconciliations to confirm transactions are properly recorded and discrepancies are resolved promptly.• Assist with month-end close by reviewing ledgers, preparing supporting documentation, and verifying account balances.• Administer payroll information with care, ensuring employee pay data is recorded accurately and processed on schedule.• Use QuickBooks and Microsoft Excel to manage bookkeeping records, generate reports, and analyze financial details.• Support updates to accounting records and workflows, including data-related changes when systems or processes are adjusted.
2026-09-08T00:00:00Z

Bookkeeper

Edmonton, Alberta
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a Bookkeeper to join their team in Edmonton, Alberta, on a contract basis. This role will support day-to-day accounting across multiple retail locations, with a focus on payroll, accounts payable, reconciliations, and month-end activities. The ideal candidate is organized, detail-oriented, comfortable working independently, and experienced with QuickBooks Desktop and Excel. Responsibilities:• Process mid-month and month-end payroll for approximately 52 hourly and salaried employees using QuickBooks.• Manage accounts payable, including invoice matching, vendor statement reviews, and timely payments.• Maintain accounts receivable records and follow up on outstanding balances.• Perform bank and account reconciliations, investigate discrepancies, and resolve missing or incorrect payments.• Process utility payments, government remittances, and other recurring financial obligations.• Support month-end bookkeeping by maintaining ledgers, organizing records, and preparing reporting files.• Maintain accurate accounting records in QuickBooks Desktop and Excel.• Assist with payroll process updates and the transition to a new payroll platform as required.
2026-09-18T00:00:00Z

Bookkeeper

Vancouver, British Columbia
onsite
Permanent
53000 - 55000 CAD / Yearly
Our client, a family‑owned business with multiple registered entities, is seeking a well‑rounded part-time Bookkeeper to support day‑to‑day office and accounting operations. This role is ideal for someone hands‑on, organized, and adaptable who enjoys variety and working in a close‑knit environment. Key Responsibilities<ul><li>General bookkeeping, including posting invoices into Excel templates provided by the CFO.</li><li>Payroll coordination: collecting employee hours and liaising with external payroll (Payworks).</li><li>Accounts payable: processing supplier payments (cheques/credit cards) and resolving discrepancies.</li><li>Office administration: answering phones, organizing business and personal files, and managing documentation across multiple companies.</li><li>Ongoing communication with the CFO and external partners via cloud‑based systems.</li><li>Occasional front‑counter/cashier support at one of the retail locations, as needed.</li></ul>
2026-09-21T00:00:00Z

Bookkeeper

Calgary, Alberta
onsite
Permanent
0 - 0 CAD / Yearly
Robert Half is seeking a detail-oriented Bookkeeper on behalf of our client. This role is ideal for a professional with strong accounting fundamentals, excellent organizational skills, and the ability to manage financial records with accuracy and discretion. Key Responsibilities <ul><li>Maintain accurate financial records and general ledger entries for multiple locations</li><li>Process accounts payable and accounts receivable across assigned entities or branches</li><li>Perform bank and credit card reconciliations for multiple accounts </li><li>Assist with payroll processing and related recordkeeping</li><li>Prepare financial reports and support month-end close activities</li><li>Monitor invoices, payments, expenses, and cash flow records </li><li>Help ensure compliance with internal accounting procedures and controls</li><li>Communicate with vendors, clients, and internal stakeholders regarding billing and payment matters</li></ul>
2026-09-04T00:00:00Z