4 results for Mail Specialist jobs

Email Marketing Specialist

Vancouver, BC
onsite
Contract / Temporary
23.75 - 27 CAD / Hourly
OverviewOur Vancouver-based client is looking for a hands-on Marketing Operations Specialist to support ongoing email campaigns and day-to-day marketing execution. This is a 3-month, part-time contract (20 hours/week). This role is highly execution-focused and best suited for someone who enjoys working in a structured, task-driven environment. Key Responsibilities<ul><li>Build and deploy email campaigns in Marketo</li><li>Perform basic QA checks prior to campaign sends</li><li>Manage and action incoming Jira tickets, keeping statuses up to date</li><li>Execute campaign tasks including setting up sends, cloning programs, and updating assets</li><li>Build and update landing pages using templates (copy/paste with minor edits)</li><li>Work through a steady queue of requests and deliver within timelines</li></ul>
2026-07-16T00:00:00Z

Billing Specialist

Victoria, BC
onsite
Contract / Temporary
30 - 37 CAD / Hourly
We are looking for a detail-oriented Billing Specialist to join a finance team on a long-term contract basis. This role is well suited to someone who thrives in a project-driven environment and can manage complex billing information with accuracy and sound judgment. You will play an important part in reviewing project costs, preparing billing support, and working closely with operational and finance partners to keep invoicing data complete and reliable. This opportunity offers steady hours and the chance to contribute to ongoing financial reporting and system-based billing activities. This long-term contract opportunity is based fully on site in Victoria, BC. Responsibilities:• Review labour entries, materials, subcontractor charges, and other billable project costs to confirm accuracy and address any inconsistencies before submission.• Compile billing support from multiple active projects and organize finalized information for invoicing by the appropriate team.• Assess contract-related charges against agreements and internal guidelines to ensure billing records are complete, accurate, and properly supported.• Work with operations and finance stakeholders to gather missing details, clarify cost information, and resolve billing questions in a timely manner.• Reconcile project cost data, investigate variances, and compare actual expenses with estimates or quoted amounts for completed work.• Contribute to month-end activities by preparing reports, updating billing information, and supporting cost adjustments and project reviews.• Prepare data used for project progress tracking, percentage-of-completion reviews, and summary analysis for internal reporting needs.• Maintain contract and project details within internal systems, monitor cost records, and identify issues requiring corrective action.• Use Excel tools such as VLOOKUPs, pivot tables, and reporting templates to analyze billing trends and project cost information efficiently.• Provide support related to ongoing system-based billing updates and other finance process needs as required.
2026-07-16T00:00:00Z

Documentation Specialist

Breslau, ON
onsite
Permanent
60000 - 70000 CAD / Yearly
Location: Waterloo Region Job Type: Full-Time Industry: ManufacturingOverview Are you exceptionally organized, detail-oriented, and known for maintaining high standards in everything you do?Our client is a highly respected, well-established manufacturer in the Waterloo Region with a long history of quality, innovation, and operational excellence. They are seeking a Manufacturing Systems & Documentation Specialist to bring structure, accuracy, and continuous improvement to manufacturing documentation, processes, and reporting systems.This is an excellent opportunity for a professional who thrives on organizing information, improving workflows, documenting processes, and supporting manufacturing operations through strong systems, data, and process discipline.About the Role The Manufacturing Systems & Documentation Specialist is responsible for the organization, maintenance, and continuous improvement of:<ul><li>Technical documentation</li><li>Manufacturing records</li><li>Process knowledge</li><li>Production data</li><li>Workflow systems</li></ul>The successful candidate will transform complex or fragmented information into clear, accurate, and user-friendly systems that support operators, supervisors, engineers, quality teams, and leadership.Key ResponsibilitiesManufacturing Documentation & Document Control<ul><li>Develop and maintain SOPs, work instructions, product specifications, process documentation, troubleshooting guides, and manufacturing reference materials</li><li>Manage document control processes and ensure records remain accurate, current, and compliant</li><li>Maintain Bills of Materials (BOMs), specifications, and manufacturing process documentation</li></ul>Knowledge Management & Process Documentation<ul><li>Capture and organize operational knowledge from engineering, quality, and production teams</li><li>Convert informal and undocumented knowledge into structured, searchable documentation</li><li>Develop and maintain a centralized manufacturing knowledge system</li></ul>Continuous Improvement & Workflow Optimization<ul><li>Document manufacturing, quality, engineering, and support workflows</li><li>Identify opportunities to standardize, streamline, automate, and improve business processes</li><li>Support process improvement initiatives across departments</li></ul>Quality Systems & Corrective Actions<ul><li>Support non-conformance investigations and corrective action activities</li><li>Document findings and maintain supporting records</li><li>Ensure process documentation is updated following changes or corrective actions</li></ul>Training & Manufacturing Systems Support<ul><li>Develop training materials, onboarding documentation, job aids, and process guides</li><li>Support implementation and enhancement of digital manufacturing reporting systems</li><li>Assist with adoption of operational systems and best practices</li></ul>Data Analysis & Reporting<ul><li>Compile, validate, analyze, and report production data from ERP, MRP, and manufacturing systems</li><li>Develop reports that support operational decision-making and performance improvement</li><li>Maintain data integrity and reporting accuracy</li></ul>
2026-07-14T00:00:00Z

Mailroom Assistant

Toronto, ON
onsite
Contract / Temporary
23.75 - 27.5 CAD / Hourly
We are looking for a dependable Mailroom Assistant to support daily document handling and front-desk related operations for a Financial Services organization in Toronto, Ontario. This Long-term Contract position is ideal for someone who works accurately, manages administrative tasks efficiently, and is comfortable in a fast-paced office setting. The successful candidate will help maintain smooth mail distribution, data processing, and general reception support while contributing to an organized workplace. Responsibilities: • Receive, sort, and distribute incoming mail, courier packages, and internal documents in a timely manner. • Prepare outgoing correspondence and shipments, ensuring items are labelled, packaged, and routed correctly. • Enter alphanumeric information into internal systems with a high level of accuracy and attention to detail. • Provide administrative support at the front desk, including directing visitors and responding to routine inquiries. • Use Microsoft Word and Excel to update records, prepare basic documents, and track daily activities. • Maintain organized filing systems and ensure mailroom and reception areas remain orderly and well maintained. • Coordinate with internal departments to deliver documents and support day-to-day office communication.
2026-07-02T00:00:00Z