Corporate Secretary Jobs

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Legal Secretary

Vaughan, ON
onsite
Temporary
45.391 - 52.558 CAD / Hourly
We are looking for a Legal Secretary to support a busy legal team in Ontario. This long-term contract opportunity is ideal for someone who thrives in a fast-paced environment and can manage administrative and legal support duties with accuracy and discretion. The successful candidate will play an important role in document preparation, calendar coordination, and file management while helping keep legal operations organized and on schedule. Responsibilities: • Prepare, format, revise, and finalize a variety of legal documents, correspondence, and litigation materials with a high degree of accuracy. • Maintain lawyers’ calendars by arranging meetings, tracking deadlines, and coordinating key dates through legal docketing tools such as CompuLaw. • Organize, update, and manage physical and electronic case files using case management systems to ensure records remain accessible and current. • Support litigation processes by assembling pleadings, filing materials, and monitoring documentation requirements for active matters. • Use software such as Aderant and Adobe Acrobat to assist with document handling, editing, billing-related tasks, and production workflows. • Retrieve and verify property or registration-related information through systems such as ACRIS when required for legal matters. • Handle high-volume scanning, photocopying, and document distribution while maintaining confidentiality and file integrity. • Communicate with internal staff, legal professionals, and external contacts clearly and effectively to support the progress of legal work.
2026-10-29T00:00:00Z

Corporate Paralegal

Vancouver, BC
onsite
Permanent
90000 - 110000 CAD / Yearly
In-House Corporate Commercial Paralegal - Private Mining Company (Vancouver). About The Firm:We are supporting a mining company in their search for a Corporate/Commercial Paralegal to join their team in Vancouver. About The Role:My client is searching for a talented Paralegal to join their in-house legal team. The successful candidate will work directly with the CEO and outside counsel, draft commercial agreements, maintain investor relations and provide executive support. A background in commercial contracts, managing redlines with multiple parties and experience in the mining industry is preferred. This is an excellent opportunity for a paralegal looking to work directly with C-Suite, have more autonomy and ownership over their work and enjoy a better work life balance. Core Responsibilities:<ul><li>Prepare and draft commercial agreements including mineral property option and earn-in agreements, joint venture and shareholder agreements, royalties, purchase & sale agreements and NDAs.</li><li>Run the redline process: consolidate comments from the CEO, internal and external counsel.</li><li>You will act as the day-to-day point of contact for the organization's external legal team: tracking deliverables and deadlines, relaying instructions.</li><li>You will own the contracts register: option payments, work and expenditure commitments, expiry dates and counterparty obligations.</li><li>Assist with corporate recordkeeping matters including board and committee meetings.</li><li>Proofread agreements, news releases, board materials and presentations.</li><li>Update materials for investor meetings and roadshows, maintain investor and analyst contact database and distribution lists.</li></ul>
2026-11-03T00:00:00Z

Corporate Services Administrator

Calgry, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a dependable Corporate Services Administrator to join their team in Calgary, Alberta. This role supports daily office operations by ensuring workplace areas are organized, well-maintained, and adequately stocked. The ideal candidate is reliable, proactive, and organized, with a hands-on approach to administrative support and the ability to manage a variety of tasks in a fast-paced environment.Responsibilities:<ul><li>Maintain kitchen, common areas, and meeting rooms in a clean, organized, and well-stocked condition.</li><li>Prepare boardrooms and meeting spaces for scheduled use.</li><li>Receive and verify office and food deliveries, ensuring proper storage.</li><li>Monitor and replenish supplies across kitchens, stationery areas, mailrooms, and shared spaces.</li><li>Coordinate staff lunch setups, distribution, and cleanup.</li><li>Replenish printer paper and basic office equipment supplies.</li><li>Organize storage areas and maintain accessible inventory.</li><li>Assist with order processing, including matching packing slips and invoices.</li><li>Provide general administrative and corporate services support as required.</li><li>Perform regular office restocking, unpacking, and workplace maintenance activities.</li></ul>
2026-11-02T00:00:00Z

Corporate Controller

Vancouver, BC
onsite
Permanent
140000 - 165000 CAD / Yearly
Our client is a well-established Canadian investment and operating company with a diversified portfolio of businesses spanning multiple industries. The organization is known for its long-term investment approach, entrepreneurial culture, and commitment to building lasting value across its portfolio. As the business continues to evolve, they are seeking a Corporate Controller to join their finance leadership team in Vancouver. This is a rare opportunity for an experienced CPA to take on a highly visible role with broad exposure across a sophisticated multi-entity environment. The successful candidate will partner closely with executive leadership while overseeing corporate accounting, financial reporting, treasury, lender reporting, audits, and financial controls. What You'll Be Doing<ul><li>Lead the corporate accounting and financial reporting function across multiple entities</li><li>Oversee month-end, quarter-end, and year-end close processes</li><li>Manage consolidations, intercompany accounting, and financial reporting</li><li>Oversee cash flow management, treasury activities, and lender reporting</li><li>Lead year-end audits and coordinate with external advisors</li><li>Strengthen internal controls, accounting policies, and reporting processes</li><li>Mentor and develop members of the accounting team</li><li>Support strategic initiatives and special projects across the organization</li></ul>
2026-10-26T00:00:00Z

Corporate Controller

Vancouver, BC
onsite
Permanent
125000 - 150000 CAD / Yearly
Corporate ControllerHybrid | Vancouver, BC Our client, a global publicly listed organization, is seeking a Corporate Controller to lead their corporate accounting function from their Vancouver office. This is a key leadership role responsible for overseeing financial reporting, strengthening internal controls, and driving operational excellence across the corporate accounting team. Reporting to senior finance leadership, the Corporate Controller will play a critical role in ensuring the integrity of financial reporting within a complex, multi-entity environment while mentoring and developing a high-performing accounting team. The successful candidate will bring strong technical expertise, a collaborative leadership style, and the ability to operate effectively within a fast-paced, publicly listed organization. Key Responsibilities<ul><li>Provide leadership and oversight to the corporate accounting team, ensuring timely and accurate completion of month-end, quarter-end, and year-end close processes.</li><li>Lead the preparation and delivery of corporate financial reporting packages, ensuring high-quality analysis and responsiveness to executive leadership inquiries.</li><li>Oversee the integrity of the general ledger and balance sheet, including review of complex journal entries and reconciliations.</li><li>Drive accountability, mentorship, and professional development across the accounting team while fostering a culture of continuous improvement.</li><li>Manage and enhance intercompany accounting processes, ensuring accurate reconciliation and settlement across entities.</li><li>Maintain oversight of cash and inventory controls across offices and operational venues.</li><li>Ensure compliance with regulatory and tax obligations, including oversight of government tax remittances.</li><li>Lead the SOX compliance program, coordinating internal and external audit activities while maintaining robust internal control frameworks.</li><li>Establish, maintain, and continuously improve accounting policies, procedures, and documentation to support a strong control environment and regulatory compliance.</li><li>Oversee the management and digital retention of financial documentation to support audit and governance requirements.</li><li>Partner cross-functionally with internal stakeholders to support business initiatives, financial transparency, and operational decision-making.</li><li>Contribute to strategic finance initiatives and special projects as required.</li></ul>
2026-11-01T00:00:00Z

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