Legal Secretary Jobs in Ajax, ON

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Litigation Associate

Concord, ON
onsite
Permanent
100000 - 120000 CAD / Yearly
We are looking for a Litigation Associate to join a busy legal practice in Concord, Ontario. This opportunity is well suited to a lawyer with solid commercial litigation experience who is ready to take ownership of files and build trusted client relationships. The successful candidate will handle a varied dispute portfolio, contribute practical legal insight, and work closely with colleagues in a collaborative and focused environment. Responsibilities:• Take carriage of litigation matters from initial assessment through to settlement, hearing, or trial, ensuring each file progresses efficiently.• Prepare a wide range of legal documents, including pleadings, motion records, affidavits, applications, settlement materials, and client correspondence.• Represent clients at examinations, mediations, pre-trial conferences, and court attendances with confidence and professionalism.• Develop thoughtful litigation approaches for disputes involving commercial matters, construction issues, employment concerns, and contractual claims.• Advise clients on legal risk, procedural options, and practical next steps tailored to the circumstances of each matter.• Work closely with lawyers, clerks, and administrative team members to coordinate file activity and support effective case management.• Maintain regular communication with clients, opposing counsel, and external experts to move matters forward and resolve issues promptly.• Monitor limitation periods, court schedules, and procedural obligations to ensure all deadlines and filing requirements are met.
2026-11-03T00:00:00Z

Executive Assistant

Bolton, ON
onsite
Permanent
75000 - 80000 CAD / Yearly
Key Responsibilities Executive & Administrative Support • Provide direct administrative support to the President. • Manage calendars, meetings, appointments, and daily scheduling. • Prepare, edit, and organize emails, letters, reports, presentations, and other business documents. • Assist with follow-ups on behalf of the President with internal teams, clients, vendors, subcontractors, and business partners. • Screen and prioritize calls, emails, and requests. • Coordinate meetings, including booking rooms, preparing agendas, taking notes, and tracking action items. • Maintain confidential company and executive information with professionalism and discretion. • Assist with travel arrangements, reservations, event planning, and other executive needs. • Organize and maintain digital and physical files. Business & Office Coordination • Support the President with daily business operations and administrative priorities. • Track outstanding items, deadlines, approvals, and follow-ups. • Assist with coordinating documents for projects, vendors, clients, and internal departments. • Communicate with staff, management, and external contacts in a professional manner. • Help prepare information for meetings, proposals, company updates, and presentations. • Support general office administration as needed. Social Media & Marketing Support • Assist with creating and posting basic social media content for platforms such as LinkedIn. • Help collect project photos, company updates, employee highlights, and event content. • Work with internal teams to gather information for posts and marketing materials. • Draft captions and simple company announcements. • Help maintain a professional and consistent company brand online. • Support website or marketing updates when required. • Coordinate with external marketing vendors, photographers, or designers when needed.
2026-11-05T00:00:00Z

Executive Assistant

North York, ON
onsite
Temporary
36.1 - 41.8 CAD / Hourly
We are looking for a contract Executive Assistant to provide dependable day-to-day administrative support to the President of a non-profit organization in North York, Ontario. This short-term opportunity is suited to someone who can step in quickly, manage routine priorities with confidence, and help maintain an organized workflow. The role focuses on practical coordination, including calendar support, meeting logistics, and invoice administration, while working collaboratively with other executive support team members. Responsibilities: • Coordinate the President’s schedule by arranging meetings, updating calendar commitments, and ensuring appointments are managed efficiently. • Handle invoice administration using Great Plains, maintaining accuracy and supporting timely processing of payments and records. • Provide general administrative assistance that keeps daily operations moving smoothly, including document preparation, scanning, and related office tasks. • Support meeting execution through scheduling, logistics coordination, and the use of tools such as Cisco Webex Meetings when required. • Monitor competing priorities, organize incoming requests, and help ensure urgent matters are addressed in a timely manner. • Work closely with other executive assistants and internal stakeholders to maintain continuity of support during this contract period. • Assist with expense-related coordination, travel arrangements, and administrative follow-up as needed. • Contribute to presentation materials, collateral decks, or small project coordination tasks when additional support is required.
2026-10-30T00:00:00Z

Executive Assistant

Markham, ON
onsite
Temporary
30.4 - 35.2 CAD / Hourly
We are looking for an Executive Assistant to support senior leadership for a Contract position in Markham, Ontario. This opportunity is ideal for someone who excels at presentation preparation using advanced excel, managing complex schedules, coordinating travel, and handling administrative priorities with professionalism and discretion. The successful candidate will play a key role in keeping executive operations organized, supporting meetings and communications, and ensuring day-to-day activities run smoothly within a fast-paced electronics environment. Responsibilities:• Manage executive calendars, arrange meetings, and adjust priorities to keep leadership schedules running efficiently.• Coordinate domestic and international travel plans, including itineraries, bookings, and related logistics.• Prepare, review, and submit expense claims using approved systems while maintaining accuracy and compliance.• Support virtual and in-person meetings by organizing materials, scheduling sessions through Cisco Webex Meetings, and following up on action items.• Maintain records and administrative data within CRM and other business systems to ensure information remains current and accessible.• Assist with timekeeping and attendance-related administrative tasks using Kronos Timekeeping System and other internal tools as required.• Produce, organize, scan, and copy documents to support executive reporting, correspondence, and operational needs.• Provide day-to-day administrative support to C-suite stakeholders, handling sensitive information with a high level of confidentiality.
2026-11-05T00:00:00Z

4 results for Legal Secretary in Ajax, ON