Administrative Clerk Jobs in Ajax, ON

Accounting Clerk

Toronto, Ontario
onsite
Permanent
65000 - 66000 CAD / Yearly
Robert Half Canada is recruiting on behalf of an organization seeking an Accounting Clerk to support day-to-day finance and administrative operations. This role is well suited to someone who is organized, detail-oriented, and interested in helping maintain accurate financial records and efficient accounting processes.The successful candidate will assist with transaction processing, reconciliations, recordkeeping, and general accounting support while working collaboratively with internal teams. Key Responsibilities<ul><li>Process and record financial transactions in accordance with established procedures and timelines.</li><li>Assist with accounts payable, accounts receivable, invoicing, and payment processing activities.</li><li>Prepare and maintain accurate financial records, files, and supporting documentation.</li><li>Reconcile accounts, statements, and transactions and help identify discrepancies for follow-up.</li><li>Support data entry, journal entries, and general ledger updates as required.</li><li>Assist with month-end and year-end accounting tasks and reporting processes.</li><li>Respond to internal and external inquiries related to routine accounting and payment matters.</li><li>Help ensure accounting records are complete, organized, and maintained with confidentiality.</li><li>Support process improvements and other administrative or accounting-related tasks as assigned.</li></ul>
2026-09-15T00:00:00Z

Administrative Assistant

Mississauga, Ontario
remote
Temporary
22 - 24 CAD / Hourly
We are looking for an Administrative Assistant to join a mission-driven team in Mississauga, Ontario on a Long-term Contract basis. In this role, you will provide responsive support to donor-related inquiries, maintain accurate records, and help ensure administrative processes run smoothly across multiple systems. This opportunity is well suited to someone who is organized, adaptable, and comfortable managing detailed work in a fast-paced environment. Responsibilities: • Respond to donor questions and support requests with professionalism, empathy, and timely follow-up across phone and email channels. • Update, maintain, and audit donor information in internal systems to help preserve complete and reliable records. • Investigate and resolve duplicate entries to improve database quality and support overall data integrity. • Assist with tax receipt administration, including processing adjustments and handling related record changes accurately. • Use ticketing platforms such as Freshdesk to log inquiries, monitor progress, and close requests efficiently. • Complete account maintenance and record change requests with close attention to detail and established service standards. • Review information in Excel files, validate details, and transfer corrected data into database platforms as needed. • Support ongoing administration across Microsoft 365, Dynamics, DonorDash, and related tools while helping the team manage changing priorities.
2026-10-01T00:00:00Z

Accounts Payable Clerk

Toronto, Ontario
onsite
Permanent
55000 - 70000 CAD / Yearly
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Toronto, Ontario. In this role, you will play a key part in managing financial tasks, ensuring accurate record-keeping, and supporting the smooth operation of accounting processes. If you thrive in a fast-paced environment and are passionate about numbers, this position offers an excellent opportunity to grow your career. Responsibilities:• Process accounts payable and accounts receivable transactions with accuracy and efficiency.• Conduct regular account reconciliations to ensure financial records are complete and error-free.• Prepare and issue invoices to clients while maintaining organized billing records.• Assist with data entry tasks to support the maintenance of accurate financial databases.• Utilize accounting software, such as QuickBooks, to manage financial activities.• Generate and analyze financial reports to provide insights for decision-making.• Collaborate with team members to resolve discrepancies and improve accounting workflows.• Maintain compliance with company policies and accounting standards.• Support administrative tasks related to the accounting department as needed.
2026-09-22T00:00:00Z

Office Manager

North York, Ontario
onsite
Permanent
70000 - 100000 CAD / Yearly
We are looking for a highly organized and dependable Office Coordinator to support daily executive and office operations for a busy real estate brokerage in North York, Ontario. This position suits someone who can stay ahead of priorities, coordinate multiple activities at once, and maintain a careful and composed presence when dealing with confidential matters. The successful candidate will help streamline schedules, communications, documentation, and administrative processes so leadership can remain focused on business goals and client relationships. Responsibilities:• Oversee complex scheduling for senior leadership, evaluate incoming meeting requests, and adjust calendars to accommodate shifting priorities.• Organize meetings with staff, clients, and external contacts by confirming logistics, preparing materials, and ensuring all participants are well informed.• Review incoming messages and correspondence, prepare thoughtful responses when appropriate, and bring urgent items to leadership attention.• Maintain clear tracking of deadlines, follow-ups, and outstanding commitments to support consistent execution of business priorities.• Create, edit, and proofread presentations, reports, contracts, and other business documents with a high level of accuracy.• Coordinate travel arrangements, including itineraries, bookings, and supporting documentation for business-related trips.• Process invoices and expense submissions while keeping administrative records, files, and documentation up to date and well organized.• Support the planning and execution of leadership sessions, company functions, and client-facing events.• Contribute to special projects and recommend practical improvements that enhance office efficiency and administrative workflows.• Handle sensitive business information with discretion and care at all times.
2026-10-02T00:00:00Z

Receptionist & Office Assistant

Toronto, Ontario
onsite
Permanent
50000 - 60000 CAD / Yearly
Robert Half Canada is supporting a client in the search for a Receptionist & Office Assistant. This opportunity is well suited to someone who is organized, approachable, and attentive to detail, with a strong commitment to providing professional front-office and administrative support. Key Responsibilities<ul><li>Welcome visitors, clients, and team members in a professional and respectful manner</li><li>Answer, screen, and direct incoming phone calls and email inquiries</li><li>Maintain reception and common areas to support a clean, organized, and welcoming workplace</li><li>Manage incoming and outgoing mail, courier deliveries, and office shipments</li><li>Provide general administrative support, including data entry, filing, scanning, and document preparation</li><li>Schedule meetings, book boardrooms, and assist with calendar coordination</li><li>Order and track office supplies and support vendor coordination as needed</li><li>Assist with internal office operations and provide support to various departments</li><li>Maintain accurate records while handling sensitive information with discretion</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-09-11T00:00:00Z

Admin Coordinator / Executive Assistant

Toronto, Ontario
onsite
Permanent
70000 - 80000 CAD / Yearly
Job Title: Management AssistantSalary: $70-$80k Location: Toronto, Ontario Job Type: Full-time, Permanent Job Summary:Robert Half Canada is recruiting on behalf of our client, a global Asset Management firm for a Management Assistant opportunity in Toronto. This role is ideal for an organized and adaptable administrative professional who enjoys supporting office operations and senior team members in a fast-paced corporate environment. Key Responsibilities<ul><li>Coordinate meetings and events, including scheduling, preparing meeting materials, booking conference rooms, arranging catering, and ensuring meeting spaces are set up and equipped for a seamless experience.</li><li>Provide administrative support to leadership team members, assisting with document preparation, correspondence, reporting, special projects, and ad hoc administrative requests as needed.</li><li>Manage complex calendars and scheduling for senior leaders, coordinating internal and external meetings across multiple time zones, resolving scheduling conflicts, and ensuring efficient time management.</li><li>Coordinate domestic and international travel arrangements, including flights, and accommodations ensuring compliance with company policies.</li><li>Prepare, reconcile, and maintain expense reports and corporate credit card records.</li><li>Maintain confidential records, files, and administrative documentation while exercising a high degree of professionalism, discretion, and attention to detail.</li><li>Serve as a key point for greeting visitors and external clients.</li></ul>
2026-09-25T00:00:00Z

Accounting Assistant

Toronto, Ontario
onsite
Contract / Temporary to Hire
23.75 - 27.5 CAD / Hourly
We are looking for an Accounting Administrator to join a social services organization in Toronto, Ontario in a contract-to-permanent position. This role supports day-to-day finance operations across payables, receivables, and general accounting while helping maintain accurate records, timely payments, and reliable month-end reporting. The successful candidate will bring a strong understanding of accounting processes, sound judgement, and the ability to work collaboratively with internal stakeholders in a detail-oriented environment. Responsibilities:• Review payable documentation for approvals, account distribution, and numerical accuracy before processing.• Support month-end activities by preparing journal entries and reconciling balance sheet accounts related to vendor and customer transactions.• Administer regular payment runs, including cheques, electronic funds transfers, wire payments, and bank drafts in both Canadian and U.S. currencies.• Monitor accounts receivable activity by checking transaction accuracy, assisting support staff, and helping resolve day-to-day processing issues.• Investigate billing, coding, and authorization discrepancies and work with internal teams to correct outstanding items promptly.• Complete bank reconciliations, account analyses, and other financial reviews to support accurate ledger balances.• Oversee petty cash records, stop-payment requests, and other routine accounting control activities.• Provide backup support across the accounting team and contribute to testing of finance system modules when required.
2026-10-01T00:00:00Z

7 results for Administrative Clerk in Ajax, ON