<p><strong>We are partnering with a client that's looking for a Bilingual Litigation Legal Assistant to join their organization. This is a full-time/permanent role. </strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (65-80K)</p><p>-Full benefits + RRSP matching</p><p>-3 weeks vacation with 3 PTO</p><p>-Hybrid (2 days on site)</p><p>-Excellent culture</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Maintain and update lawyers' calendars, ensuring timely reminders for meetings and appointments.</p><p>• Schedule and coordinate meetings, book conference rooms, and arrange refreshments while liaising with internal and external attendees.</p><p>• Organize travel arrangements, including bookings and related details, in collaboration with the support team.</p><p>• Handle administrative tasks such as photocopying, printing, managing couriers, and sending correspondence.</p><p>• Open and close legal files, oversee filing systems, and maintain accurate records.</p><p>• Conduct and coordinate conflict of interest research as required.</p><p>• Utilize efficient systems to manage and complete both short- and long-term tasks within deadlines.</p><p>• Assist with marketing efforts, including preparing pitches and presentations to support lawyers.</p><p>• Monitor emails and mail, ensuring client correspondence is appropriately directed or handled in the absence of the lawyer.</p><p>• Facilitate communication between lawyers and administrative support departments as needed.</p>
<p>Our client is ooking for a highly organized and detail-oriented Executive Assistant to join their team in Ottawa, Ontario. This contract position offers an opportunity to support senior executives in a dynamic communications environment. The ideal candidate will possess excellent communication skills and the ability to manage multiple priorities efficiently.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate and maintain executive calendars, ensuring schedules are optimized and conflicts are resolved.</p><p>• Act as a liaison with government agencies, adhering to proper protocols and processes.</p><p>• Organize and facilitate meetings, both in-office and virtual, ensuring all arrangements are seamless.</p><p>• Arrange travel itineraries and accommodations, managing all related logistics.</p><p>• Assist in the preparation of briefs, supporting documents, and presentations for executive use.</p><p>• Handle expense reporting and ensure financial records are accurately maintained.</p><p>• Manage document preparation, including photocopying, scanning, and filing as required.</p><p>• Utilize tools such as CRM systems, Cisco Webex Meetings, and Kronos Timekeeping System to support administrative operations.</p><p>• Collaborate with internal teams to ensure smooth communication and execution of tasks.</p>
