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6 results for Administrative Assistant in Brantford, ON
- Mississauga, ON
- remote
- Temporary
- 24.00 - 25.00 CAD / Hourly
- <p>On behalf of our client, Robert Half is seeking an Administrative Assistant to join their team in Oakville, ON. This position is based on-site and focuses on providing comprehensive administrative and customer service support within a dynamic environment.</p> <strong>Job Responsibilities</strong> <ul><li>Register patients and maintain accurate records for all appointments.</li><li>Verify and confirm scheduled appointments with efficiency and attention to detail.</li><li>Contact patients by phone to provide appointment reminders and address inquiries.</li><li>Respond to incoming calls and deliver responsive customer service support.</li><li>Carry out a range of additional administrative tasks as assigned by management.</li></ul> <strong>Job Requirements</strong> <ul><li>Demonstrated experience in administrative support or a similar role.</li><li>Strong organizational skills with the ability to manage multiple priorities.</li><li>Excellent verbal communication and interpersonal abilities.</li><li>Proficiency in handling customer inquiries and providing information with clarity.</li><li>Attention to detail when managing records and scheduling tasks.</li></ul>
- 2026-11-14T00:00:00Z
- Kitchener, ON
- remote
- Permanent
- 50000.00 - 57000.00 CAD / Yearly
- <p>On behalf of our client, Robert Half is seeking an Administrative Assistant to join a scientific instrument manufacturing organization in Kitchener, ON. This on-site position offers the chance to support diverse business operations and contribute to a collaborative team environment. The role provides exposure to various aspects of the manufacturing industry and values proactive administrative support.</p> <strong>Job Responsibilities</strong> <ul><li>Deliver administrative assistance to management and multiple departments within the organization.</li><li>Organize and maintain job order files, ensuring all documentation remains current and accurate.</li><li>Process and monitor purchasing documents, purchase orders, and supplier information.</li><li>Coordinate activities related to filing, scanning, record management, and data entry.</li><li>Respond to incoming calls and welcome visitors, ensuring all interactions are handled courteously.</li><li>Oversee the management of mail, courier deliveries, and office correspondence.</li><li>Assist in scheduling meetings, preparing reports, and organizing office events or activities.</li><li>Support inventory, production, and purchasing teams with a variety of administrative tasks.</li><li>Monitor office supply levels and coordinate orders with vendors as needed.</li></ul> <strong>Job Requirements</strong> <ul><li>Minimum of 2 years of experience in administrative support, office coordination, or as an administrative assistant.</li><li>Background in manufacturing, industrial, construction, logistics, or operations environments is considered beneficial.</li><li>Demonstrated organizational skills with strong attention to detail.</li><li>Ability to manage multiple tasks and adhere to deadlines.</li><li>Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.</li><li>Effective communication skills and a commitment to excellent customer service.</li><li>Ability to maintain a welcoming and courteous approach with employees, clients, and visitors.</li></ul>
- 2026-11-12T00:00:00Z
- Guelph, ON
- remote
- Permanent
- 80000.00 - 95000.00 CAD / Yearly
- <p>We are seeking an experienced <strong>Executive Assistant</strong> to provide high-level administrative and governance support to senior leadership and a Board of Directors. This role is ideal for a polished, highly organized professional who is comfortable working with executives, board members, and confidential information in a fast-paced environment. This is a hybrid opportunity located in Guelph.</p><p><strong>What you’ll do:</strong></p><ul><li>Provide senior-level administrative support to executive leadership and the Board of Directors</li><li>Coordinate <strong>Board and committee meetings</strong>, including scheduling, logistics, agendas, meeting materials and follow-up</li><li>Prepare and distribute <strong>Board packages</strong>, reports, presentations and other governance materials</li><li>Record and prepare <strong>Board and committee meeting minutes</strong>, tracking decisions and action items</li><li>Maintain Board calendars, records, policies and other governance documentation</li><li>Coordinate complex executive calendars, meetings and appointments</li><li>Draft and proofread correspondence, presentations and executive-level communications</li><li>Serve as a key point of contact between executives, Board members and internal/external stakeholders</li><li>Handle sensitive and confidential information with a high level of discretion</li><li>Support special projects and other executive-level initiatives as required</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- Kitchener, ON
- remote
- Permanent
- 80000.00 - 90000.00 CAD / Yearly
- <p>A great Executive Assistant doesn't just manage calendars; they create capacity for leaders to focus on what matters most. We're looking for a polished, proactive Executive Assistant who thrives on staying one step ahead. In this role, you'll serve as a trusted partner to a senior executive, expertly managing priorities, communications, schedules, and key initiatives while bringing organization and efficiency to a fast-moving environment.</p><p><br></p><p>What You'll Do</p><p>As the Executive Assistant, you will be the primary point of coordination for the executive's schedule, communications, and administrative priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements</li><li>Coordinate and prioritize a high volume of emails and correspondence</li><li>Prepare, review, and format presentations, reports, and executive communications</li><li>Process and reconcile executive expense reports accurately and on time</li><li>Coordinate internal and external meetings, including agendas, materials, and follow-up actions</li><li>Draft professional correspondence, meeting summaries, and other business documents</li><li>Maintain confidential information and exercise sound judgment in sensitive situations</li><li>Support special projects and strategic initiatives as assigned</li><li>Liaise with senior leaders, clients, and stakeholders on behalf of the executive</li></ul>
- 2026-11-11T00:00:00Z
- Etobicoke, ON
- remote
- Temporary
- 30.40 - 35.20 CAD / Hourly
- We are looking for an experienced Office Manager to provide hands-on administrative and operational support for a busy team in Mississauga, Ontario. This Long-term Contract opportunity is ideal for someone who is highly organized, self-directed, and comfortable managing both executive support duties and day-to-day office coordination in a fast-paced environment. The successful candidate will bring strong judgement, attention to detail, and the ability to keep priorities moving smoothly while handling confidential information with professionalism.<br><br>Responsibilities:<br>• Provide senior-level administrative support by preparing documents, presentations, and correspondence for leadership and internal teams.<br>• Coordinate meetings, calendars, and office events while ensuring conference rooms and shared spaces are scheduled effectively.<br>• Manage expense submissions and reconciliation activities with accuracy, including follow-up on invoices and related records.<br>• Oversee daily office operations such as incoming mail, package handling, storage organization, and vendor coordination.<br>• Maintain a proactive working relationship with external service providers, including office facilities and storage partners, to support smooth operations.<br>• Partner with internal teams such as IT to address office needs, resolve issues promptly, and improve administrative processes.<br>• Create and maintain clear process documentation to support consistency, efficiency, and knowledge sharing across office functions.<br>• Communicate regularly with senior leadership by providing timely updates, coordinating requests, and supporting shifting business priorities.
- 2026-11-12T00:00:00Z
- Grimsby, ON
- remote
- Permanent
- 80000.00 - 90000.00 CAD / Yearly
- <p>On behalf of our client, Robert Half is seeking an Accounting & Administration Manager based in Grimsby, ON. This on-site role offers the opportunity to oversee all aspects of financial and administrative operations while working closely with senior leadership to support business performance. The position is well suited to individuals who enjoy managing a broad range of responsibilities and driving process improvements within the organization.</p> <strong>Job Responsibilities</strong> <ul><li>Direct the full scope of financial management, including budgeting, forecasting, and cash flow oversight.</li><li>Prepare monthly financial statements and management reports to support informed decision-making.</li><li>Analyze financial performance, investigate variances, and identify cost-saving opportunities.</li><li>Provide actionable financial insights and recommendations to leadership.</li><li>Manage working capital, monitor cash flow, and uphold financial controls.</li><li>Support capital expenditure planning and reporting activities.</li><li>Oversee the entire accounting cycle, including payables, receivables, general ledger, and reconciliations.</li><li>Supervise banking operations, payment processing, and period-end closings.</li><li>Handle payroll administration and ensure compliance with government remittances.</li><li>Coordinate tax compliance, audit preparation, and statutory reporting.</li><li>Maintain accurate financial records and implement robust internal controls.</li><li>Evaluate and improve existing accounting and administrative processes for efficiency.</li><li>Streamline workflows and implement automation where feasible.</li><li>Leverage accounting systems and technology, including AI-enabled solutions, to enhance reporting and information accessibility.</li><li>Oversee purchasing administration, vendor management, and supplier documentation.</li><li>Manage inventory financial records and monitor related costs.</li><li>Maintain operational and administrative databases accurately.</li><li>Coordinate employee benefit administration and related documentation.</li><li>Provide regular reporting and information to senior leadership.</li><li>Collaborate with leadership to support strategic business decisions and improve profitability.</li><li>Build and maintain relationships with suppliers, customers, auditors, and external service providers.</li><li>Identify and address financial and operational risks proactively.</li></ul> <strong>Job Requirements</strong> <ul><li>Demonstrated experience managing financial and administrative functions within an organization.</li><li>Strong background in full-cycle accounting, including accounts payable, receivable, payroll, and reconciliations.</li><li>Proficiency in preparing financial statements, management reports, and conducting financial analysis.</li><li>Ability to evaluate and improve accounting processes, with experience implementing workflow efficiencies and automation.</li><li>Familiarity with accounting systems, reporting tools, and technology solutions relevant to finance and administration.</li><li>Experience coordinating tax compliance, audit preparation, and statutory reporting.</li><li>Capacity to manage purchasing administration, vendor records, and inventory-related financial data.</li><li>Strong interpersonal skills for collaborating with senior leadership and external partners.</li></ul>
- 2026-11-14T00:00:00Z