HR Assistant in Ottawa, ON

HR Assistant Job Description

An HR Assistant provides foundational administrative support to the Human Resources department, playing a key role in maintaining organized records and assisting with routine HR tasks. This role involves data entry, filing, scheduling, and preparing basic HR documents. The HR Assistant supports the HR team by ensuring efficient administrative operations and contributes to a positive experience for employees. This position demands strong organizational skills, meticulous attention to detail, basic computer proficiency, and a professional demeanor. Typically, 0-1 year of experience in an office or administrative support role is preferred, or a recent graduate with relevant coursework. A high school diploma is essential, with a college diploma in a related field beneficial. An understanding of basic Canadian workplace etiquette and the importance of confidentiality is crucial.

Typical HR assistant duties:

Perform data entry and maintain accurate employee records in the HRIS.

Assist with filing and organizing HR documentation, both physical and electronic.

Schedule interviews, meetings, and HR-related appointments.

Prepare basic HR letters, memos, and forms.

Support onboarding by preparing new hire packages.

Assist with routine employee inquiries and direct them to appropriate HR staff.

Manage HR mail, supplies, and general office support.

Maintain strict confidentiality of all sensitive information.

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Salary for HR Assistant in Ottawa, ON

51255 - 64571

Low

51255

The candidate is new to the role or has limited experience and is still developing core skills.

Mid

57285

The candidate has moderate experience in the role or one similar, meets most requirements and may hold transferable skills or relevant certifications.

High

64571

The candidate has extensive experience in the role, demonstrates advanced skills and often brings specialized certifications or industry experience.

Projected salaries for related positions

Job title

Low

Mid

High

HR Director

110801

144218

166076

HR Manager

88189

110048

141705

HR Business Partner

88691

95726

109043

HR Generalist

74119

86933

91958

HR Specialist

67084

73616

86933

HR Coordinator

55526

66079

70601

Learning and Development Manager

92711

101003

119093

HRIS Manager

95475

104771

114068

HRIS Analyst

84169

93465

105776

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The salary benchmarks in the Canada Salary Guide From Robert Half are the result of a rigorous, multistep process designed to reflect projected market trends for 2027. They are based on actual compensation for professionals Robert Half has placed nationwide, along with third-party job posting data from Textkernel that we use for independent validation. Learn more about our methodology.