<p>Rapidly Expanding New York City firm is currently seeking an Accounting Specialist to join their team! In this role, you will manage essential financial tasks, ensuring accuracy and compliance in all accounting processes. This position requires a proactive approach to handling accounts payable, accounts receivable, and related financial activities.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts payable and accounts receivable transactions accurately and efficiently.</p><p>• Utilize QuickBooks to maintain and update financial records.</p><p>• Perform data entry tasks to ensure all financial information is properly documented.</p><p>• Handle invoice processing and ensure timely payments to vendors.</p><p>• Prepare and distribute bills and statements to clients in a timely manner.</p><p>• Reconcile account discrepancies and resolve any billing issues.</p><p>• Assist in generating financial reports and documentation as required.</p><p>• Collaborate with team members to streamline accounting processes and improve efficiency.</p><p>• Ensure compliance with company policies and financial regulations.</p><p>• Support other accounting tasks and projects as needed.Reapidly expanding firm is currently seeking an Accoutning Specialist to join their team. </p>
<p>We are looking for a detail-oriented Part-Time Accounting Specialist to join a dynamic non-profit organization in Trenton, NJ. This Contract-to-Permanent position offers an excellent opportunity to contribute to meaningful community-focused initiatives while building your accounting expertise. The ideal candidate is eager to grow professionally and thrives in a collaborative environment.</p><p><br></p><p>Responsibilities:</p><p><strong>Data Entry and Recordkeeping:</strong></p><ul><li>Manage the entry of financial transactions into accounting systems accurately and promptly.</li><li>Maintain organized and up-to-date records of invoices, purchase orders, and receipts.</li></ul><p><strong>Accounts Payable and Receivable Support:</strong></p><ul><li>Process accounts payable, including invoice verification and payment preparation.</li><li>Assist in accounts receivable functions, including billing and processing payments.</li></ul><p><strong>Reconciliation:</strong></p><ul><li>Perform routine reconciliation of bank statements and other financial accounts.</li><li>Investigate and resolve discrepancies promptly.</li></ul><p><strong>Reporting and Documentation:</strong></p><ul><li>Assist with generating financial reports for internal use or external audits.</li><li>Ensure compliance with financial procedures and policies.</li></ul><p><br></p>
<p>We are looking for an experienced Accounting Specialist to join our client's team in New York, New York. This role is ideal for a detail-oriented individual with a background in property management and accounting within the condominium and cooperative sector. If you are bilingual in English and Spanish and thrive in a fast-paced environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage financial records and transactions related to condominium and cooperative properties.</p><p>• Prepare and analyze budgets, financial statements, and reports to ensure accuracy and compliance.</p><p>• Assist in the day-to-day operations of property management, including resolving issues and coordinating with stakeholders.</p><p>• Maintain organized documentation of all accounting processes and property-related transactions.</p><p>• Collaborate with internal teams to ensure proper allocation of resources and seamless operations.</p><p>• Utilize specialized software tools to manage accounting tasks and property records efficiently.</p><p>• Communicate effectively with property owners, tenants, and vendors to address financial inquiries or concerns.</p><p>• Monitor expenses and income to ensure adherence to budgetary guidelines.</p>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract to hire basis in Stamford, Connecticut. In this role, you will play a key part in supporting vendor management and accounts payable processes within a fast-paced financial services environment. This is a fantastic opportunity for a motivated individual with strong organizational skills and a background in accounting to contribute to a dynamic project.</p><p><br></p><p>Responsibilities:</p><p>• Assist in managing vendor files and implementing updates within the accounts payable system.</p><p>• Maintain and organize detailed spreadsheets to track agreements and system entries accurately.</p><p>• Verify invoices to ensure they are accurate and compliant with company policies.</p><p>• Communicate regularly with a large network of vendors, facilitating progress meetings using Teams.</p><p>• Monitor and report on project status, providing updates to the Accounts Payable Manager.</p><p>• Utilize Great Plains accounting software to process and track transactions effectively.</p><p>• Collaborate with team members to ensure smooth execution of accounts payable tasks.</p><p>• Identify and resolve discrepancies in vendor or invoice information promptly.</p><p>• Provide technical and administrative support to ensure project deadlines are met efficiently.</p>
<p>We are looking for an experienced Accounts Payable Specialist to join our client's team in Bucks County, Pennsylvania. In this role, you will play a vital part in ensuring accurate and efficient financial operations, particularly in managing payments and vendor relations. This is an excellent opportunity to contribute your expertise to a collaborative and mission-driven environment.</p><p><br></p><p>Responsibilities:</p><p>• Process large volumes of vendor invoices with accuracy and adherence to company policies.</p><p>• Manage credit card expense reports using automated systems, ensuring compliance with organizational guidelines.</p><p>• Reconcile accounts payable ledgers and resolve discrepancies in payable liabilities.</p><p>• Conduct payment runs, including checks and wire transfers, while maintaining proper documentation.</p><p>• Maintain comprehensive vendor records, including setting up new vendors and ensuring W-9 compliance.</p><p>• Prepare and generate accounts payable reports to support month-end closing procedures.</p><p>• Collaborate with the finance team to ensure accuracy in all accounts payable transactions.</p><p>• Provide necessary documentation and explanations during financial audits.</p><p>• Identify opportunities for process improvements and implement solutions to streamline accounts payable operations.</p><p>• Ensure compliance with internal controls and prepare Form 1099 for reporting purposes.</p>
<p><strong>Accounts Payable/Receivable Specialist</strong></p><p><em>Well-Established, Employee-Centric Real Estate Company | Bergen County, NJ</em></p><p>Our long-standing and employee-focused real estate company in Bergen County is seeking a detail-oriented <strong>Accounts Payable/Receivable Specialist</strong> to join our collaborative team. This role is ideal for a reliable professional who thrives in a fast-paced environment and enjoys taking ownership of end-to-end accounting responsibilities. You’ll play an integral part in maintaining accurate financial records, supporting property operations, and ensuring smooth day-to-day financial transactions.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Accounts Receivable:</strong></p><ul><li>Prepare and issue tenant billings and manage all collections in a timely and professional manner.</li><li>Run delinquency reports and follow up with tenants on outstanding balances; submit monthly updates to executives by the 5th of each month.</li><li>Reconcile Cash Journals to ensure accuracy between cash management and SKYLINE.</li><li>Maintain a Tickler report to track all critical dates and financial milestones.</li><li>Input and interpret all leases and amendments into SKYLINE software.</li><li>Maintain and update reports such as the Cash Journal, Rent Roll, and Real Estate Tax Schedule.</li><li>Complete month-end closing activities, including reimbursement checks, management fees, and postings to the General Ledger.</li><li>Periodically reconcile and true-up Real Estate Taxes (RETAX), Common Area Maintenance (CAM), and Insurance charges.</li></ul><p><strong>Accounts Payable:</strong></p><ul><li>Process all vendor invoices promptly and accurately; print, scan, and file checks for recordkeeping.</li><li>Handle monthly mortgage and wire payments for all entities.</li><li>Create POS PAY files for daily banking uploads and fraud prevention.</li><li>Process and track all management personnel and driver expenses.</li><li>Complete month-end AP closing, including reimbursements, expense distribution reports, management fees, and General Ledger postings.</li><li>Manage administrative duties such as scanning, filing, mail handling, and shipping (UPS/FEDEX).</li><li>Prepare and process year-end 1099 and 1096 filings for vendors and submit copies to the IRS and State of New Jersey.</li></ul><p><br></p>
<p>We are looking for an Accounts Receivable Specialist to join our team in Jersey City, New Jersey. This position offers an excellent opportunity to contribute to financial operations while enhancing your skills. The ideal candidate will play a pivotal role in managing and reconciling financial data to ensure accuracy and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Reconcile bank accounts by reviewing transactions and ensuring accurate posting in financial ledgers.</p><p>• Process customer payments and maintain records to ensure smooth cash flow and tracking.</p><p>• Assist in compiling monthly financial closings and preparing annual reports.</p><p>• Monitor and manage accounts receivable balances to prevent discrepancies and overdue payments.</p><p>• Prepare and issue accurate billing statements to clients and resolve any invoice-related concerns.</p><p>• Record and analyze cash activity to maintain accurate financial records.</p><p>• Utilize accounting software systems and ERP tools to perform day-to-day financial operations.</p><p>• Collaborate with internal teams to ensure compliance with financial policies and procedures.</p><p>• Provide support for audits by organizing and maintaining necessary documentation.</p>
<p>We are looking for a highly organized and dependable Part-Time Accounts Receivable Specialist to join our team in Princeton, NJ. In this Contract-to-Permanent position, you will play a critical role in managing customer payments and ensuring financial accuracy within a high-volume environment. This is an excellent opportunity for a detail-oriented individual seeking to contribute to an efficient and collaborative finance team.</p><p><br></p><p>Responsibilities:</p><p>• Process and accurately apply customer payments made via wire transfers, credit cards, checks, and other methods.</p><p>• Review customer accounts regularly to reconcile balances and identify discrepancies.</p><p>• Monitor aging reports and collaborate with team members to follow up on outstanding collections.</p><p>• Investigate issues related to unapplied cash and resolve payment discrepancies promptly.</p><p>• Coordinate with billing and customer service teams to address account-related concerns.</p><p>• Prepare and distribute weekly and monthly accounts receivable reports.</p><p>• Maintain detailed and organized financial records to support accurate reporting and audits.</p>
We are looking for an experienced Accounts Receivable Specialist to join our team in Burlington Township, New Jersey. This Contract position requires a detail-oriented individual with a strong background in collections and cash applications. The ideal candidate will play a key role in managing receivables to ensure the financial health of the organization.<br><br>Responsibilities:<br>• Handle collections processes to follow up on outstanding invoices and ensure timely payments.<br>• Apply cash receipts accurately to customer accounts using accounting software systems.<br>• Reconcile accounts and resolve discrepancies to maintain accurate financial records.<br>• Generate and review billing statements and invoices to ensure accuracy and completeness.<br>• Manage cash handling activities, including deposits and payments, in compliance with company policies.<br>• Utilize ERP and CRM systems to track receivables and monitor customer account statuses.<br>• Collaborate with internal teams to address billing issues and improve processes.<br>• Prepare detailed reports on accounts receivable activities for management review.<br>• Maintain up-to-date knowledge of financial systems, including Epic Software and ADP Financial Services.<br>• Support the transition or integration of new accounting systems as needed.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in New York, New York. In this Contract-to-permanent position, you will play a vital role within the Finance Department, ensuring the accurate and efficient processing of vendor payments and supporting key accounting functions. This role requires a collaborative individual with strong organizational and communication skills, as well as a solid understanding of best practices in accounts payable.<br><br>Responsibilities:<br>• Process vendor payments promptly and accurately, including grantee and non-grantee batches, manual bill entries, and ACH transactions.<br>• Manage vendor relationships to ensure compliance and resolve any payment-related inquiries.<br>• Perform AP aging reconciliations to maintain up-to-date financial records.<br>• Handle bill capture and mailbox management to organize and streamline invoice processing.<br>• Administer matching gift programs and ensure proper documentation.<br>• Oversee 1099 form processing to meet compliance requirements.<br>• Conduct account coding and invoice coding to ensure accuracy in financial reporting.<br>• Collaborate with internal staff and external vendors to uphold financial best practices.<br>• Participate in check runs to ensure timely disbursement of payments.<br>• Utilize NetSuite to manage accounts payable workflows and reporting.
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Jersey City, New Jersey. This opportunity is for professionals skilled in managing financial transactions and ensuring accuracy in payment processing. The ideal candidate will bring expertise in accounts payable operations while demonstrating strong organizational and analytical abilities.</p><p><br></p><p>Responsibilities:</p><p>• Open, sort, and distribute incoming department mail to ensure timely processing.</p><p>• Organize, log, photocopy, and file invoices, checks, and other financial documents.</p><p>• Verify and prepare checks for mailing, ensuring special handling requests are expedited.</p><p>• Perform 3-way matching of invoices, purchase orders, and receipts to validate transactions.</p><p>• Accurately code invoices and other financial documents in compliance with company policies.</p><p>• Process payments efficiently, including handling purchase orders and expense reports.</p><p>• Utilize accounting software systems to maintain accurate records and streamline workflows.</p><p>• Monitor and audit accounts payable activities to ensure adherence to established procedures.</p><p>• Collaborate with team members to resolve discrepancies and improve payment processes.</p><p>• Manage ACH and other electronic payment methods to ensure timely and secure transactions.</p>
<p>Our client is seeking an <strong>Accounts Payable Specialist </strong>to join their team in <strong>Somerset, New Jersey.</strong> This role involves managing and processing invoices, ensuring timely payments, and maintaining accurate financial records. The ideal candidate will have strong organizational skills and experience in accounts payable processes.</p><p><br></p><p><strong>This role is fully onsite.</strong></p><p><br></p><p><strong>Accounts Payable (A/P) Specialist Responsibilities:</strong></p><p>• Process and verify invoices for accuracy and proper coding before entering them into the financial system.</p><p>• Conduct timely check runs to ensure prompt payments to vendors and suppliers.</p><p>• Reconcile accounts payable transactions to maintain accurate and up-to-date records.</p><p>• Collaborate with internal and external stakeholders to resolve invoice discrepancies and payment issues.</p><p>• Ensure compliance with company policies and procedures during all accounts payable activities.</p><p>• Utilize SAP software to manage and track accounts payable processes efficiently.</p><p>• Prepare reports related to accounts payable activities to support financial analysis and decision-making.</p><p>• Assist in month-end closing activities by ensuring all payable transactions are recorded accurately.</p>
<p>Our client is looking for an experienced Accounts Receivable Specialist to join our team in the Toms River, New Jersey area. This role is ideal for someone with a background in accounts receivable and a proven ability to work with Yardi Software, especially within the real estate industry. As a key member of the finance team, you will oversee payment processing, maintain accurate financial records, and contribute to the overall efficiency of our operations.</p><p><br></p><p>Responsibilities:</p><p>• Process incoming payments while adhering to established financial policies and procedures.</p><p>• Handle daily financial transactions, including verifying, classifying, and recording accounts receivable data.</p><p>• Prepare and issue invoices, bills, and bank deposits in a timely manner.</p><p>• Reconcile accounts receivable ledgers to ensure all payments are accurately recorded.</p><p>• Investigate and resolve discrepancies or client billing issues to maintain accuracy.</p><p>• Generate financial reports and statements to provide updates on accounts receivable status.</p><p>• Collaborate with the Finance team to identify areas for process improvement and enhance efficiency.</p><p>• Maintain clear and organized financial records for auditing and reporting purposes.</p><p>• Ensure compliance with industry standards and best practices in accounts receivable management.</p>
We are looking for a detail-oriented Accounts Receivable Specialist to join our team on a contract basis in New York, New York. In this role, you will be responsible for managing billing processes, monitoring account balances, and ensuring timely collections to maintain financial accuracy and efficiency. This position offers an excellent opportunity to contribute to the financial operations of a dynamic organization.<br><br>Responsibilities:<br>• Create, review, and submit accurate invoices for services rendered, ensuring compliance with company policies and client agreements.<br>• Verify billing data and resolve discrepancies by collaborating with internal teams such as sales, operations, and customer service.<br>• Manage accounts receivable by monitoring account balances, identifying overdue payments, and initiating collection efforts in line with established procedures.<br>• Utilize electronic billing platforms and portals to submit invoices and process payments efficiently.<br>• Reconcile accounts and maintain detailed records of billing and collection activities to ensure up-to-date financial reporting.<br>• Communicate with clients to address billing inquiries and resolve payment issues promptly.<br>• Support the finance operations team with additional tasks as assigned by AR leadership.<br>• Identify opportunities to improve billing processes and implement solutions to enhance efficiency and accuracy.<br>• Ensure compliance with financial regulations and organizational policies in all accounts receivable activities.
<p>We are looking for an experienced Accounts Receivable Specialist to join our team in Monmouth County, New Jersey. In this role, you will play a critical part in managing financial transactions, maintaining records, and ensuring efficient payment processes for customers and vendors. This is a long-term contract position, offering an opportunity to contribute to the success of our accounting operations.</p><p><br></p><p>Responsibilities:</p><p>• Process and record customer payments while ensuring accuracy and compliance with company procedures.</p><p>• Generate and distribute invoices to customers in a timely manner.</p><p>• Maintain and update customer account information, including changes in addresses, mergers, or other updates.</p><p>• Prepare detailed reports on account statuses and outstanding balances as requested.</p><p>• Investigate discrepancies and overdue amounts by collaborating with team members and customers.</p><p>• Reconcile accounts receivable regularly to maintain accurate financial records.</p><p>• Assist senior accounting staff with monthly revenue account reconciliations.</p><p>• Verify expense reports and reconcile them with account balances and supporting documents.</p><p>• Facilitate vendor payments by reviewing purchase orders, verifying information, and resolving discrepancies.</p><p>• Support the accounting department by managing monthly statements and financial transactions.</p>
<p><strong>Accounts Payable Specialist (Full Cycle AP) – Farmingdale, Long Island, NY</strong></p><p>Are you an experienced Accounts Payable Specialist with a passion for efficiency and precision? </p><p><strong><em>Anna Parson at Robert Half</em>,</strong> in partnership with a well-established Manufacturing and Distribution company, is searching for a detail-oriented, adaptable professional ready to thrive in a dynamic and fast-paced environment.</p><p><strong>As the Accounts Payable Specialist, you will: </strong></p><ul><li>Manage <strong>Full Cycle Accounts Payable</strong>, including 3-way matching, coding invoices to General Ledger accounts, obtaining approvals, and processing payments via check and ACH.</li><li>Conduct vendor reconciliations and resolve inquiries promptly and professionally.</li><li>Process AP for <strong>multiple entities</strong>, showcasing your ability to handle volume with accuracy and efficiency.</li><li>Leverage your <strong>Manufacturing or Distribution industry experience</strong> to support business operations.</li><li>Demonstrate <strong>Advanced Excel skills</strong> (Pivot Tables, VLOOKUPs) to analyze and export data.</li><li>Adapt quickly to the company’s ERP system using your prior systems knowledge.</li></ul><p><strong>Seeking an Accounts Payable Specialist with:</strong></p><ul><li>Proven experience in accounts payable, particularly within Manufacturing or Distribution industries.</li><li>Strong communication skills, organizational abilities, and multitasking expertise.</li><li>Proficiency with ERP systems and advanced Excel tools.</li><li>A drive to succeed in a collaborative and fast-paced environment.</li></ul><p><strong>Reach out to Anna Parson</strong> <strong>at Robert Half </strong>for immediate and confidential consideration, or simply <strong>Apply Now!!!</strong></p><p><br></p>
Job Summary:<br>We are seeking a detail-oriented and experienced Part-Time Accountant with a strong background in real estate and property management to join our team. The ideal candidate will have expertise in managing property financials, preparing accurate reports, and ensuring compliance with accounting standards. This position is perfect for someone looking for flexible hours while applying their skills to support a dynamic and growing business in the real estate industry.<br><br>Key Responsibilities:<br><br>Financial Management: Maintain accurate financial records for real estate ventures, including property income, expenses, budgets, and forecasting.<br>Accounts Payable/Receivable: Manage vendor payments, process tenant invoices, track receivables, and ensure timely collections (Source: Robert Half Accounts Payable Specialist).<br>Property Accounting: Perform reconciliations for bank accounts, tenant ledgers, and security deposits related to property management operations (Source: Robert Half Property Accountant).<br>Compliance: Ensure adherence to local and federal accounting regulations, property management guidelines, and tax laws applicable to real estate operations.<br>Reporting: Prepare monthly financial statements, cash flow analyses, and customized reports for stakeholders as needed.<br>Expense Tracking: Monitor operating expenses, capital expenditures, and maintenance costs for each property to streamline decision-making and budgeting.<br>Coordination: Collaborate with property managers and leasing teams to ensure financial accuracy and provide informed support on day-to-day accounting needs.
We are looking for a dedicated Compliance Manager to join a non-profit organization in Newark, New Jersey. This contract position requires an individual who is well-versed in regulatory compliance and has experience in property management or related fields. The successful candidate will play a key role in ensuring adherence to laws, standards, and procedures across the organization.<br><br>Responsibilities:<br>• Stay informed about changes in regulations and industry standards to maintain effective compliance controls.<br>• Interpret relevant laws and regulations, particularly those related to housing, and provide actionable recommendations to senior management.<br>• Prepare detailed compliance reports and maintain accurate records as required.<br>• Assess the effectiveness of existing compliance measures and recommend improvements.<br>• Identify potential risks or non-conformities and develop strategies to address these issues.<br>• Collaborate with senior management and other departments to ensure consistent enforcement of regulations and standards.<br>• Work closely with property managers to identify compliance challenges and provide guidance or training as needed.<br>• Assist in monitoring and evaluating compliance practices within the organization.<br>• Carry out additional duties as assigned by the supervisor.
<p><strong>Accounts Receivable Specialist – Hybrid (Stamford, CT) – $65K</strong></p><p><br></p><p>We recently placed their <strong>Accounting Manager</strong>, who this role reports to.</p><p><br></p><p>The ideal candidate will be a strong communicator and ready to <strong>hit the ground running</strong>.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Process customer payments, apply cash, and manage credits and late fees</li><li>Reconcile AR accounts and resolve payment discrepancies</li><li>Post journal entries and assist with month-end close activities</li><li>Perform <strong>bank reconciliations</strong> and ensure transactions align with the <strong>general ledger</strong></li></ul><p><strong>Hybrid:</strong> 1–3 days/week on site in Stamford</p><p><strong>Salary:</strong> $65K</p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Mt. Laurel, New Jersey. In this long-term contract position, you will play a key role in managing the accounts payable process, ensuring accuracy and compliance in financial transactions. This is an excellent opportunity for a detail-oriented individual with a strong background in accounts payable to thrive in the healthcare industry.</p><p><br></p><p>Responsibilities:</p><p>• Process and review invoices for accuracy, including matching, batching, and coding.</p><p>• Post transactions to the general ledger in a timely manner.</p><p>• Conduct regular check runs and manage (ACH) payments.</p><p>• Ensure proper coding of expenses and accounts to maintain accurate financial records.</p><p>• Reconcile accounts payable activity to ensure consistency and resolve discrepancies.</p><p>• Communicate with vendors to address and resolve invoice or payment issues.</p><p>• Maintain organized and up-to-date accounts payable documentation.</p><p>• Assist with month-end and year-end closing processes as needed.</p><p>• Adhere to company policies and regulatory standards in all financial transactions.</p>
<p><strong>Job Description: Accounts Payable Specialist</strong></p><p><strong>Position Type:</strong> Full-Time</p><p><strong>Overview:</strong></p><p>We are seeking a highly experienced <strong>Accounts Payable (AP) Specialist</strong> with 3+ years of hands-on experience in managing high-volume AP transactions, performing three-way matching, vendor management, troubleshooting issues, and working within multiple Accounting platforms and system. This role requires a detail-oriented and proactive professional who can efficiently execute AP processes while contributing to ad-hoc projects and process improvements.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>AP Process Management:</strong></li></ol><ul><li>Manage the full-cycle accounts payable process, including invoice entry, coding, and payment processing.</li><li>Ensure accuracy and timeliness of payments in alignment with company policies and procedures.</li></ul><ol><li><strong>Three-Way Matching:</strong></li></ol><ul><li>Perform detailed three-way matching of purchase orders, invoices, and receiving reports to confirm accuracy and resolve discrepancies.</li></ul><ol><li><strong>Vendor Management:</strong></li></ol><ul><li>Facilitate vendor onboarding and maintain vendor database within the ERP system.</li><li>Communicate effectively with vendors to address payment inquiries, discrepancies, or troubleshooting issues.</li></ul><ol><li><strong>Troubleshooting & Issue Resolution:</strong></li></ol><ul><li>Investigate and resolve payment discrepancies, delays, and other AP-related issues in conjunction with cross-functional teams.</li><li>Research and resolve aging accounts payable items while providing comprehensive recommendations to management.</li></ul><ol><li><strong>High-Volume Transactions:</strong></li></ol><ul><li>Process a high volume of invoices and payments efficiently, ensuring high data accuracy and compliance with controls.</li></ul><ol><li><strong>ERP System Utilization:</strong></li></ol><ul><li>Leverage advanced functionality of large ERP systems (e.g., SAP, Oracle, Workday, or similar) to manage AP workflows and reporting.</li><li>Identify opportunities for process optimization and system enhancements within ERP.</li></ul><ol><li><strong>Ad-Hoc Projects:</strong></li></ol><ul><li>Contribute to special projects and initiatives, such as AP automation, implementing process improvements, or assisting during audits.</li><li>Prepare AP-related analysis and reports as required by management.</li></ul><p><br></p>
• 4+ years of experience in accounts payable, with hands-on experience with automated invoice processing software, e.g. SAP Concur<br>• Associate’s or Bachelor’s Degree in Accounting, Finance, Business or related field<br>• Experience working in a matrix or a multi-location organization<br>• Experience with journal entries and general ledger reconciliations<br>• Proficiency in Microsoft Excel including advanced functions<br>• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams and vendors<br>• Ability to work independently and manage multiple tasks in a fast-paced environment<br>• Experience with ERP systems and other accounting software preferred<br>• Knowledge of GAAP and internal controls for accounts payable processes preferred<br> <br>The responsibilities we will trust you with as our Senior Accounts Payable Specialist:<br>• Process a high volume of vendor invoices ensuring accuracy and timely payments<br>• Use SAP Concur to manage and process company credit card expense reports, ensuring compliance with company policies<br>• Reconcile accounts payable ledger and other payable liability accounts to ensure that all charges and payments are posted properly <br>• Prepare and process payment runs (checks, ACH, wire transfers) and resolve any payment discrepancies<br>• Maintain vendor files, including setting up new vendors, W-9 collection, and ensuring proper documentation for compliance<br>• Generate accounts payable reports and assist with month-end closing processes and analysis<br>• Collaborate with the finance team to ensure accurate and timely recording of all AP transactions<br>• Assist with audits by providing documentation and explanations related to accounts payable<br>• Identify and implement process improvements to increase the efficiency and accuracy of the AP process<br>• Ensure compliance with internal controls and accounting policies<br>• Form 1099 preparation
<p><strong>Job Title: Dynamics GP Specialist – On-Site | Mineola NY</strong></p><p><strong>Overview</strong></p><p> We are seeking a hands-on <strong>Microsoft Dynamics GP Specialist</strong> to support our organization’s ERP transition. This on-site role in Hicksville<strong> NY</strong> is ideal for someone who thrives in fast-paced environments and enjoys bridging technology with day-to-day operations.</p><p><strong>Key Responsibilities</strong></p><ul><li>Support the transition to Microsoft Dynamics GP, including data migration and user onboarding</li><li>Train staff on new workflows and provide clear documentation</li><li>Assist with core GP modules: Journal Entries, Bank Reconciliation, Fixed Assets, Sales and Purchase Order Processing, Vendor and Customer Management</li><li>Create and customize SmartLists for reporting</li><li>Provide post-go-live support and troubleshoot user issues</li><li>Help with data entry, validation, and cleanup</li><li>Develop and maintain user-friendly procedures and training materials</li></ul><p><strong>Qualifications</strong></p><ul><li>Strong experience with Microsoft Dynamics GP, including AP, AR, GL, Fixed Assets, and Month-End Close</li><li>Ability to troubleshoot post-implementation issues</li><li>Excellent communication and training skills</li><li>Detail-oriented and proactive</li><li>Must be available to work fully on-site in Hicksville, NY</li></ul><p><strong>Why Join Us</strong></p><ul><li>Be a key contributor to a major ERP transformation</li><li>Gain exposure to strategic projects and long-term career growth</li><li>Collaborate with a supportive team in a hands-on environment</li></ul><p><br></p>
<p><strong>Company Overview:</strong></p><p>We are seeking a detail-oriented and proactive <strong>Senior Collections Specialist</strong> with 5+ years of experience to join our team. As a key member of the accounting operations, you will play a critical role in managing accounts receivable, recovering outstanding debt, and maintaining productive relationships with clients to ensure timely payment of invoices.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Collections Management:</strong></li><li>Oversee the collections process for assigned accounts, including contacting clients to resolve overdue payments.</li><li>Negotiate payment arrangements and settlements while adhering to company policies and maintaining positive client relationships.</li><li><strong>Account Reconciliations:</strong></li><li>Analyze past-due accounts and perform detailed reconciliations to resolve discrepancies.</li><li>Investigate and resolve payment discrepancies, misapplied funds, and follow up on account adjustments as needed.</li><li><strong>Customer Communications:</strong></li><li>Build and maintain strong relationships with customers to address payment issues and ensure timely collections.</li><li>Communicate professionally and clearly, escalating unresolved issues to management when necessary.</li><li><strong>Reporting:</strong></li><li>Prepare regular reports on collections status, aging receivables, and key metrics for leadership review.</li><li>Track and maintain accurate records of collections efforts and payment histories.</li><li><strong>Compliance & Risk Management:</strong></li><li>Ensure compliance with company policies, legal regulations, and industry best practices in collections activities.</li><li>Monitor accounts for potential credit risks and recommend appropriate actions to mitigate exposure.</li></ul><p><br></p>
<p>A busy firm in the West Caldwell area is seeking a Collections Specialist to join their growing company. This Collections Specialist will manage accounts receivable processes by working closely with attorneys, clients, and finance staff to ensure timely payments and resolve outstanding debts. The ideal Collections Specialist will have prior experience out of the legal industry, professional services, or something close and have experience with a relevant system such as 3E, Aderant, etc. This Collections Specialist position requires strong communication, high attention to detail, and the ability to multitask. Other responsibilities of this Collections Specialist will include but not be limited to: </p><p><br></p><p>Collections Specialist Responsibilities:</p><ul><li>Collaborate with administrative leadership to address tasks and assignments effectively.</li><li>Assist clients with billing inquiries and provide clear explanations.</li><li>Support assigned partners with collections activities and strategies.</li><li>Follow up on overdue accounts to ensure timely resolution.</li><li>Prepare detailed reports for clients and partners related to accounts receivable.</li><li>Generate and distribute monthly reminder statements to clients.</li><li>Maintain organized and accurate accounts receivable records and files.</li><li>Coordinate with accounting staff to manage cash applications, resolve duplicate payments, and utilize funds held in trust.</li><li>Record all communications and updates in the document management system.</li></ul><p><br></p><p>This Collections Specialist role is paying between $75,000 and $95,000 annually depending on experience. If interested in this Collections Specialist position, apply today! </p>
